Head of Estates

Job description

Job responsibilities

Leadership

Contributes to the shaping of the vision of the hospital and departments that job role is responsible for.

Provide visible leadership to all staff, promoting a clear sense of direction within the Directorate, in line with achieving the hospitals objectives.

Creates a climate which both encourages teamwork, collaboration and maximises individuals and teams potential.

Operational Management

Manage the in-house team as well as external contractors on a day-to-day basis, setting work and ensuring all projects are controlled.

Employ and manage temporary staff as required.

Provide support and advice on project software and estates management software.

Working with project staff to keep them informed of any work that may impact on business as usual.

Work with finance and E&F colleagues on space charging. Introducing new ways of working as required.

Direct line management responsibility for Senior Estates Manager, Fire Safety Manager & Estates Administration function.

To ensure the above receive mandatory training as laid out by the Hospital Training Policy.

Ensure methods are in place to train all staff to the correct agreed standard to carry out their role and to ensure training records are maintained accurately.

Agree and set objectives and targets for relevant staff, ensuring priority is given to their achievement, and be directly responsible for co-ordinating team leader and staff appraisals.

Responsible for all aspects of function staffing, including their deployment, having determined service priorities, recruitment, training, safety and welfare.

Manages and monitors the operation of all service functions and Trust assets in a safe, efficient, and economic manner, conducive with good practice, current legislation, and national and local guidelines.

As and when necessary, deputise for the Deputy Director of Estates and Facilities, attending Senior Management Meetings.

Strategic Planning

Assist the Deputy Director of Estates and Facilities in the training and development of staff groups within area of responsibility ensuring effective strategies in place to manage the change process.

Assist the Deputy Director of Estates and Facilities in preparing relevant Capital bids for equipment replacement in line with the strategic needs of the Trust/Directorate.

Managing Resources and Risk

Prepare and agree Annual Revenue Budgets and ensuring value for money for all expenditure is achieved.

Assume responsibility for delegated element of the revenue budget and participate in monthly expenditure reviews with Deputy Director of Estates and Facilities.

Responsible for ensuring relevant policies and procedures are incorporated within Capital/Revenue re-development projects.

Advise the Trust and key Client groups on matters in relation to their business, through minimising risk and raising awareness, and be responsible for developing and monitoring relevant Policies and Procedures.

Responsible for all aspects of Health and Safety Management and compliance within all service areas.

Succession planning to ensure a robust delivery team.

Managing the Business

Ensure compliance with the Trusts SFIs/SIs and policies and procedures and all relevant Facilities Service Codes of Practice, statutory requirements and professional standards are maintained.

Lead on the development and implementation of service and cost improvement initiatives.

Responsible for the development of relevant operational policies and procedures for areas of responsibility that will document the critical aspects of the service provided.

Responsible for the delivery of the PAM and ERIC returns and maximizing efficiency by reference to the Model Hospital.

Contribute to the development of performance measurement targets and quality standards (for area of responsibility)

Ensure effective communications with Client group on purpose and activity are maintained, and direct staff groups are briefed on service developments/changes.

Contribute to effective working partnerships with direct staff and indirect groups through collaboration and co-operation on service developments and changes.

Identify and assist in the development of income generating services and the monitoring of same.

Ensure Standing Financial Instructions are followed and adhered to at all times, negotiate detailed contracts with third party providers for services provided and commissioned by the Trust.

Person Specification

Qualifications

Essential

• Master's Degree or equivalent extensive relevant experience
• Professional Qualification at graduate level Degree in an Engineering or Building related subject or equivalent + post graduate course and experience to a master's level.
• Member of a relevant professional institute (CIBSE, IEE, IHEEM, etc.) or similar Chartered Professional Body
• Responsible Persons Certificate Legionella, Asbestos, Electrical Safety and Fire as set out in HTMs
• Evidence of continuing professional development

Skills

Essential

• Excellent communicator both verbal and written
• Able to demonstrate good. negotiation and influencing skills.
• Able to liaise with staff at all levels. of the organisation
• Ability to deliver to deadlines without supervision.
• Effective motivator, persuasive, diplomatic and a good listener
• Creative and solution orientated.

Knowledge

Essential

• Post qualification experience in operational and strategic estates management.
• Extensive Estates operational experience within a hospital environment.
• Experience of managing professional and technical staff.
• Previous experience of managing external advisors and contracts.
• Experience in development of monitoring systems, policies, and procedures
• Evidence of budgetary management skills
• Specialist knowledge of Capital, Estates and Facilities legislation and statutory, mandatory, and best practice
• Working knowledge of related control mechanisms and NHS procedures, legislation, and guidance
• Extensive knowledge of all highly complex Hospital Technical Memorandums (HTM'S) and HBNs

Desirable

• Proven Knowledge and skills in project management, business planning and quality process
• Extensive knowledge of risk management strategies and governance and assurance
• Knowledge of utilising performance information systems to achieve management objectives.

personal qualities

Essential

• Energy, enthusiasm and innovative
• A good team worker who can work effectively with clinical, managerial, and other colleagues
• Must be able to partake in out of hours 'on-call' service.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Whittington Hospital NHS Trust

Address

Whittington Hospital

Magdala Avenue

London

N19 5NF

Employer's website

https://www.whittington.nhs.uk/ (Opens in a new tab)