Health & Safety, Compliance and Training Manager
The closing date is 02 September 2025
Job summary
The Health & Safety, Compliance & Training Manager is responsible for ensuring the Facilities department operates in full compliance with health, safety, legal, and statutory obligations. The role leads on the development, implementation, and monitoring of H&S systems, statutory compliance frameworks, and training programs across Soft FM services, including but not limited to Cleaning, Catering, Portering, Waste, Security, Switchboard, Accommodation, and Retail.
Please see the Job Description and Person Specification for further details
Main duties of the job
The postholder will:
Work as part of a team promoting and facilitating good health and safety management practices to all Trust staff.
Have specific responsibilities for monitoring health and safety performance, particularly with reference to audit/ inspection activities, and H&S incident investigations.
Work with other members of the Health & Safety Team to design, deliver, evaluate and monitor training sessions and programmes.
Undertake audits and inspections to collate reports on compliance by wards and departments on health and safety policies, procedures and other issues as directed.
About us
We have an excellent reputation for being innovative, responsive and flexible to the changing clinical needs of the local population. We are treating more patients than ever before and are dedicated to improving services to deliver the best for our patients.Our missionHelping local people live longer, healthier lives.Our visionProvide safe, personal, co-ordinated care for the community we serve.Our goalsWe have developed six key strategic goals to make sure we continue to support people to live longer, healthier lives.
- To secure the best possible health and wellbeing for all our community
- To integrate and coordinate care in person-centred teams
- To deliver consistent, high quality, safe services
- To support our patients and users in being active partners in their care
- To be recognised as a leader in the fields of medical and multi-professional education, and population-based clinical research
- To innovate and continuously improve the quality of our services to deliver the best outcomes for our local population
Details
Date posted
19 August 2025
Pay scheme
Agenda for change
Band
Band 6
Salary
£46,419 to £55,046 a year Inclusive of Inner HCAS per annum
Contract
Permanent
Working pattern
Full-time
Reference number
220-WHT-3330
Job locations
Whittington Hospital
Magdala Avenue
N19 5NF
Job description
Job responsibilities
Health & Safety
- Lead Health & Safety, Compliance, and Training across facilities
- Ensure full compliance with all H&S legislation, NHS guidance, HTMs, and Trust policies
- Undertake and maintain risk assessments, including COSHH, Manual Handling, and Fire Risk Assessments
- Lead on incident investigations and ensure lessons learned are implemented and communicated
- Coordinate and monitor statutory and mandatory H&S audits and inspections
- Act as the point of contact for H&S inspections and external audits (HSE, CQC, Fire Service)
- Maintain up-to-date compliance registers, audit plans, and ensure follow-up of internal and external inspections (e.g. CQC, PLACE)
- Act as the Facilities lead for Health and Safety, overseeing incident investigations, H&S training compliance, and liaising with clinical teams and Estates
- Monitor and enforce safe systems of work, carrying out regular inspections and audits
- Ensure all teams are aware of, and adhere to, Trust infection prevention and control and hygiene standards
- Undertake Audits, inspections, monitoring, review and report
- To provide advice and guidance to staff and managers on content of policies, procedures and legal regulations associated with health and safety, under supervision of the Health & Safety Team Manager.
- Support the Health & Safety Team as required in providing advice and support to managers and staff.
- To assist with the introduction of new systems of work, data recording and procedures as required, including any new H&S management software packages introduced in the future.
- To monitor and ensure the effective use of such systems and procedures across the Trust.
Compliance
- Lead compliance activities for Facilities, ensuring full adherence to statutory and regulatory requirements (e.g., HTMs, PAM, ERIC)
- Develop and maintain a compliance tracker for all statutory and NHS Facilities standards
- Ensure all services maintain up-to-date SOPs, policies, BCPs, and method statements
- Maintain an asset register for key equipment and ensure planned preventative maintenance is tracked and evidenced
- Lead on COSHH & SDS record keeping and ensure accessibility to frontline teams
- Oversee subcontractor compliance, RAMS, insurance, permits, and competence checks
- Manage the Facilities risk register and support the Head of Facilities
- Support the ongoing development and review of service-wide business continuity plans.
Training
- To design, develop, deliver and evaluate a range of training interventions, including: Inductions, Workshops including noise awareness, HAV awareness, work at height awareness, DSE workstation assessment, work-related stress risk assessment, selected sessions on the IOSH: Managing Safely in Healthcare course (as appropriate and within the limits of your own competence), First Aid courses, including IQA duties and other courses, as the need is identified
To administer the Facilities annual H&S training programme, working closely with the H&S Team Coordinator.
- Develop a Facilities-specific training matrix linked to SOPs and safe systems of work
- Coordinate induction and refresher training across all Facilities service lines
- Deliver and/or source training in areas such as: tap cleaning, infection prevention, waste segregation, food hygiene, and portering protocols
- Ensure training records are maintained, auditable, and aligned with statutory requirements
- Support the development of a "train-the-trainer" approach across supervisors/team leaders
- To be proficient in the use of a full range of presentation software and hardware tools including MS PowerPoint, laptop computers, overhead projectors as used in the delivery of training sessions
Reporting, Project Support, and Ad Hoc Delivery
- Lead or support the delivery of training programmes, toolbox talks, and refresher sessions as required
- Produce and submit regular compliance and training reports to the Head of Facilities, Trust Health & Safety team, and governance groups
- Assist with project implementation linked to service improvement, workforce development, or compliance uplift
- Support the Head of Facilities and senior team with ad hoc initiatives, cross-cutting programmes, or urgent operational needs
Information systems
- To input and extract training and incident and data from computer and other data systems as directed.
- To collate information about the training opportunities available both internally and through external training providers and disseminate across the Trust to all staff through the various media available, including intranet, notice boards and staff newsletters.
- To maintain the Health & Safety Teams intranet pages as an information resource for Trust managers and staff.
- To respond to requests for information from Managers about the training opportunities available both internally and through external training providers to enable them to respond to development and training needs identified through appraisal.
- To be fully conversant with corporate communication and information technology systems to enable optimum effectiveness in their use.
- To be fully conversant with department systems and databases (including the introduction of new systems), including the Datix incident reporting system, Electronic Staff Record system, etc.
- To maintain suitable records with regard to health and safety issues, in particular with regard to training events, audits, inspections, incidents and investigations.
- To review and approve electronic incident reports using the Datix system, to produce trends reports and prepare statistical data for internal distribution, review and benchmarking.
Decisions and judgements
- The post holder will, in the course of normal duty, be required to make recommendations on areas of non-compliance with the Trusts Health and Safety policies and procedures or compliance with Health and Safety legislation and guidance. These judgements will involve the analysis of situations set against set criteria of Trust Policy or Regulations and may be discussed with a senior member of the Health and Safety Team before progressing with managers and their staff.
- The post holder will work under regular supervision and within set boundaries, whilst having the freedom to balance and prioritise their workload.
- The post holder is advisory to managers and does not have direction authority.
Physical, emotional and mental demands of the post
- To maneuver, lift and prepare equipment and resources used within training sessions, using suitable aids as necessary e.g. trolleys.
- To be able to demonstrate a full range of moving and handling techniques required in training sessions.
- The information gathered and delivered during training sessions will be based on national standards, at times complicated, and will often be questioned and challenged. The advice given to managers and staff may be sensitive and contentious and may be unwelcome. The post holder will be required to use strong influencing and interpersonal skills to gain commitment and understanding from trainees/ managers, as the jobholder has no direct authority over others
Please see the Job Description and Person Specification for further details
Job description
Job responsibilities
Health & Safety
- Lead Health & Safety, Compliance, and Training across facilities
- Ensure full compliance with all H&S legislation, NHS guidance, HTMs, and Trust policies
- Undertake and maintain risk assessments, including COSHH, Manual Handling, and Fire Risk Assessments
- Lead on incident investigations and ensure lessons learned are implemented and communicated
- Coordinate and monitor statutory and mandatory H&S audits and inspections
- Act as the point of contact for H&S inspections and external audits (HSE, CQC, Fire Service)
- Maintain up-to-date compliance registers, audit plans, and ensure follow-up of internal and external inspections (e.g. CQC, PLACE)
- Act as the Facilities lead for Health and Safety, overseeing incident investigations, H&S training compliance, and liaising with clinical teams and Estates
- Monitor and enforce safe systems of work, carrying out regular inspections and audits
- Ensure all teams are aware of, and adhere to, Trust infection prevention and control and hygiene standards
- Undertake Audits, inspections, monitoring, review and report
- To provide advice and guidance to staff and managers on content of policies, procedures and legal regulations associated with health and safety, under supervision of the Health & Safety Team Manager.
- Support the Health & Safety Team as required in providing advice and support to managers and staff.
- To assist with the introduction of new systems of work, data recording and procedures as required, including any new H&S management software packages introduced in the future.
- To monitor and ensure the effective use of such systems and procedures across the Trust.
Compliance
- Lead compliance activities for Facilities, ensuring full adherence to statutory and regulatory requirements (e.g., HTMs, PAM, ERIC)
- Develop and maintain a compliance tracker for all statutory and NHS Facilities standards
- Ensure all services maintain up-to-date SOPs, policies, BCPs, and method statements
- Maintain an asset register for key equipment and ensure planned preventative maintenance is tracked and evidenced
- Lead on COSHH & SDS record keeping and ensure accessibility to frontline teams
- Oversee subcontractor compliance, RAMS, insurance, permits, and competence checks
- Manage the Facilities risk register and support the Head of Facilities
- Support the ongoing development and review of service-wide business continuity plans.
Training
- To design, develop, deliver and evaluate a range of training interventions, including: Inductions, Workshops including noise awareness, HAV awareness, work at height awareness, DSE workstation assessment, work-related stress risk assessment, selected sessions on the IOSH: Managing Safely in Healthcare course (as appropriate and within the limits of your own competence), First Aid courses, including IQA duties and other courses, as the need is identified
To administer the Facilities annual H&S training programme, working closely with the H&S Team Coordinator.
- Develop a Facilities-specific training matrix linked to SOPs and safe systems of work
- Coordinate induction and refresher training across all Facilities service lines
- Deliver and/or source training in areas such as: tap cleaning, infection prevention, waste segregation, food hygiene, and portering protocols
- Ensure training records are maintained, auditable, and aligned with statutory requirements
- Support the development of a "train-the-trainer" approach across supervisors/team leaders
- To be proficient in the use of a full range of presentation software and hardware tools including MS PowerPoint, laptop computers, overhead projectors as used in the delivery of training sessions
Reporting, Project Support, and Ad Hoc Delivery
- Lead or support the delivery of training programmes, toolbox talks, and refresher sessions as required
- Produce and submit regular compliance and training reports to the Head of Facilities, Trust Health & Safety team, and governance groups
- Assist with project implementation linked to service improvement, workforce development, or compliance uplift
- Support the Head of Facilities and senior team with ad hoc initiatives, cross-cutting programmes, or urgent operational needs
Information systems
- To input and extract training and incident and data from computer and other data systems as directed.
- To collate information about the training opportunities available both internally and through external training providers and disseminate across the Trust to all staff through the various media available, including intranet, notice boards and staff newsletters.
- To maintain the Health & Safety Teams intranet pages as an information resource for Trust managers and staff.
- To respond to requests for information from Managers about the training opportunities available both internally and through external training providers to enable them to respond to development and training needs identified through appraisal.
- To be fully conversant with corporate communication and information technology systems to enable optimum effectiveness in their use.
- To be fully conversant with department systems and databases (including the introduction of new systems), including the Datix incident reporting system, Electronic Staff Record system, etc.
- To maintain suitable records with regard to health and safety issues, in particular with regard to training events, audits, inspections, incidents and investigations.
- To review and approve electronic incident reports using the Datix system, to produce trends reports and prepare statistical data for internal distribution, review and benchmarking.
Decisions and judgements
- The post holder will, in the course of normal duty, be required to make recommendations on areas of non-compliance with the Trusts Health and Safety policies and procedures or compliance with Health and Safety legislation and guidance. These judgements will involve the analysis of situations set against set criteria of Trust Policy or Regulations and may be discussed with a senior member of the Health and Safety Team before progressing with managers and their staff.
- The post holder will work under regular supervision and within set boundaries, whilst having the freedom to balance and prioritise their workload.
- The post holder is advisory to managers and does not have direction authority.
Physical, emotional and mental demands of the post
- To maneuver, lift and prepare equipment and resources used within training sessions, using suitable aids as necessary e.g. trolleys.
- To be able to demonstrate a full range of moving and handling techniques required in training sessions.
- The information gathered and delivered during training sessions will be based on national standards, at times complicated, and will often be questioned and challenged. The advice given to managers and staff may be sensitive and contentious and may be unwelcome. The post holder will be required to use strong influencing and interpersonal skills to gain commitment and understanding from trainees/ managers, as the jobholder has no direct authority over others
Please see the Job Description and Person Specification for further details
Person Specification
Education/Qualification
Essential
- Educated to Masters level in a relevant subject or equivalent level of experience within a Health & Safety environment.
- Chartered NEBOSH or IOSH professional (CMIOSH)
- Leadership/Management/supervision qualification or equivalent experience
- Evidence of continuous professional development
Desirable
- Teaching/Training qualification
Skills & Abilities
Essential
- High standard of report writing skills
- Prioritisation and organisational skills
- Understanding of the complexity of service delivery in a large organisation
- Practical problem-solving ability
- Specialist knowledge across the range of health and safety work procedures and practices underpinned by theoretical knowledge or relevant practical experience.
- Undertaking investigations of a complex nature
- Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook & Teams)
- Persuasive and influencing skills
- Ability to manage conflict
- Good presentation skills
- Ability to make sound judgements involving highly complex facts or situations, which require the analysis, interpretation and comparison of a range of options.
Desirable
- Good understanding of developments within the NHS including, Commissioning standards, Health & Care Standards, Risk, Health& Safety, Links, Equality & Diversity agenda.
Knowledge & Experience
Essential
- Previous management experience
- Experienced in analysing data and information collectively to draw out themes and trends
- Experienced in providing general non-clinical advice, information, guidance to a broad spectrum of workers, managers and employees
- Experienced in producing a range of policy implementation
- Demonstrable experience in service development and improvement for a H&S team for a department
- Experienced in undertaking investigations, surveys or audits
- Experienced in presenting complex, sensitive or contentious information to a large group of staff or members of the public
- Experience of effectively working within H&S governance and working with Safety Representatives
Desirable
- Excellent communication skills with a variety of levels of staff and patients
PERSONAL QUALITIES
Essential
- Effective collaborative style and a team player
- Self-motivated
- Evident commitment to developing culture of openness and partnership working
- Commitment to improving quality of employee experience and so patient care
- Evidence of self-awareness
- Creative thinker
- Real personal values of integrity, objectivity and fairness
- Able to learn from experience and adapt to changes and new challenges
- Must be able to work independently, and as part of a team
- Must be committed to the promotion and improvement of quality.
- Able to challenge conventions
- Open non-judgemental attitude and able to positively work with a wide range of multi-professional staff groups.
- Passion for creating an inclusive and safe environment for all Workers
Other
Essential
- Ability to travel to other sites as required
- The post holder must demonstrate a positive commitment to uphold diversity and equality policies approved by the Trust.
Person Specification
Education/Qualification
Essential
- Educated to Masters level in a relevant subject or equivalent level of experience within a Health & Safety environment.
- Chartered NEBOSH or IOSH professional (CMIOSH)
- Leadership/Management/supervision qualification or equivalent experience
- Evidence of continuous professional development
Desirable
- Teaching/Training qualification
Skills & Abilities
Essential
- High standard of report writing skills
- Prioritisation and organisational skills
- Understanding of the complexity of service delivery in a large organisation
- Practical problem-solving ability
- Specialist knowledge across the range of health and safety work procedures and practices underpinned by theoretical knowledge or relevant practical experience.
- Undertaking investigations of a complex nature
- Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook & Teams)
- Persuasive and influencing skills
- Ability to manage conflict
- Good presentation skills
- Ability to make sound judgements involving highly complex facts or situations, which require the analysis, interpretation and comparison of a range of options.
Desirable
- Good understanding of developments within the NHS including, Commissioning standards, Health & Care Standards, Risk, Health& Safety, Links, Equality & Diversity agenda.
Knowledge & Experience
Essential
- Previous management experience
- Experienced in analysing data and information collectively to draw out themes and trends
- Experienced in providing general non-clinical advice, information, guidance to a broad spectrum of workers, managers and employees
- Experienced in producing a range of policy implementation
- Demonstrable experience in service development and improvement for a H&S team for a department
- Experienced in undertaking investigations, surveys or audits
- Experienced in presenting complex, sensitive or contentious information to a large group of staff or members of the public
- Experience of effectively working within H&S governance and working with Safety Representatives
Desirable
- Excellent communication skills with a variety of levels of staff and patients
PERSONAL QUALITIES
Essential
- Effective collaborative style and a team player
- Self-motivated
- Evident commitment to developing culture of openness and partnership working
- Commitment to improving quality of employee experience and so patient care
- Evidence of self-awareness
- Creative thinker
- Real personal values of integrity, objectivity and fairness
- Able to learn from experience and adapt to changes and new challenges
- Must be able to work independently, and as part of a team
- Must be committed to the promotion and improvement of quality.
- Able to challenge conventions
- Open non-judgemental attitude and able to positively work with a wide range of multi-professional staff groups.
- Passion for creating an inclusive and safe environment for all Workers
Other
Essential
- Ability to travel to other sites as required
- The post holder must demonstrate a positive commitment to uphold diversity and equality policies approved by the Trust.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Whittington Hospital NHS Trust
Address
Whittington Hospital
Magdala Avenue
N19 5NF
Employer's website
https://www.whittington.nhs.uk/ (Opens in a new tab)












Employer details
Employer name
Whittington Hospital NHS Trust
Address
Whittington Hospital
Magdala Avenue
N19 5NF
Employer's website
https://www.whittington.nhs.uk/ (Opens in a new tab)












Employer contact details
For questions about the job, contact:
Details
Date posted
19 August 2025
Pay scheme
Agenda for change
Band
Band 6
Salary
£46,419 to £55,046 a year Inclusive of Inner HCAS per annum
Contract
Permanent
Working pattern
Full-time
Reference number
220-WHT-3330
Job locations
Whittington Hospital
Magdala Avenue
N19 5NF
Supporting documents
Privacy notice
Whittington Hospital NHS Trust's privacy notice (opens in a new tab)