Cancer Services MDT Coordinator

Job description

Job responsibilities

MDT coordination and tracking of the cancer patient tracking list (PTL).

To organise and attend the multidisciplinary team (MDT) meetings.

To prepare appropriate lists of patients to be discussed at each MDT (and distribute throughout the team) from information received from a variety of sources including clinicians, medical notes, electronic patient records and previous MDT lists.

To prepare the MDT decision sheets prior to the MDT meeting with patient demographics, results of investigations and other relevant clinical information.

To ensure that the MDT are fully aware of the progress of each patient in relation to the 31 and 62 day target dates for treatment both via MDT Meetings and individually via Operational Management and Clinical Nurse Specialists to ensure proactive patient journey management.

To liaise with the appropriate Patient Pathway Co-ordinators and other support departments (e.g. other MDT co-ordinators, imaging, histopathology, chemotherapy, palliative care, other Trusts, etc.) for the preparation of the weekly MDT meetings; to ensure that all required information and clinical data (including notes, x-rays, test results etc) are available for discussion in a timely manner.

To ensure that any decisions taken during the MDT meetings on clinical action requiring administrative organisation, such as scans, appointments and surgery dates are booked and confirmed in a timely manner; to follow-up with appropriate departments and clinical nurse specialists to ensure such appointments are made appropriately.

To assist with follow-up actions as required by the MDT (e.g. to contact patient to arrange the next part of their pathway if required).

To ensure that the decisions taken at the meeting are fully documented in the patients notes as a means of tracking and monitoring.

To file the patients MDT decision summary and other documents into case notes promptly; to keep a copy of the decision summary for future use and for audit purposes.

To ensure all information relating to the MDT decision is recorded in the Somerset Cancer Register system (either during the MDT meeting or retrospectively); to liaise with clinicians to ensure such information is accurate and timely.

To ensure all appropriate audio/visual equipment is available in MDT or SMDT meetings for recording of the MDT decision on the Somerset Cancer Register system.

To organise the Specialist Multi-Disciplinary Team (SMDT) meetings in the same manner as described above for MDT meetings; to inform clinicians at other Trusts across London Cancer of any changes to the meeting time or venue; to inform Whittington clinicians and other Trusts of any changes to the SMDT format as appropriate.

Person Specification

Skills and Abilities

Essential

• Excellent interpersonal skills including verbal and written communicationExperience of data entry, data collection and analysis
• Ability to organise and prioritise workload and work accurately under pressure to meet targets
• Ability to analyse sensitive information devising and implementing workable solutionsAbility to work to a high degree of accuracy and excellent attention to detail
• Setting up and maintaining complex pathways involving a variety of stakeholders
• Ability to extract detailed information from a variety of sources and reproduce in appropriate format for use by a variety of stakeholders

Education / Qualifications

Essential

• Educated to GCSE Level (or Equivalent) with A Level (or Equivalent) in English and Maths
• Working knowledge of Word Processing, spreadsheets and databases

Knowledge & Experience

Essential

• Minimum of one year's experience in an NHS setting involving patient contact and/or scheduling of patient appointments
• Understanding of general medical terminology

Desirable

• Previous involvement or understanding of MDTs

PERSONAL QUALITIES

Essential

• Ability to prioritise and manage own workload whilst undertaking a variety of tasks
• Enthusiastic and positive with a "can do" approach
• Ability to liaise and communicate with all grades of staff and staff groups.Able to work autonomously and as part of a team
• Committed to self development
• Problem Solver
• Ability to work to deadlines
• Able to use tact and diplomacy at all times

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Whittington Hospital NHS Trust

Address

Whittington Hospital

Jenner Building

London

N19 5NF

Employer's website

https://www.whittington.nhs.uk/ (Opens in a new tab)