Job summary
An exciting opportunity has become available to work with the Allied Health Professionals Leadership team for a Band 5 Job Planning Officer for 6 months. This role is crucial to fulfilling the various requirements for AHP Digital Job Planning.
The successful candidate will be organised, with excellent interpersonal skills and the ability to communicate effectively with a wide range of people. They will be experienced administrators with excellent working knowledge of Microsoft Office Package as well as have experience working with job planning software. Experience of handling confidential information is important.
Main duties of the job
- To work with minimal supervision, using own judgement to take instant decisions and to be accountable for own actions
- Be responsible for maintaining and developing administrative processes to support the job planning process across the Trust
- To take joint responsibility for the smooth operation of the job planning processes and projects, including providing a range of administrative support duties
- This job requires the post holder to communicate frequently with a wide range of professionals (internal and external to the organisation) and therefore experience and an understanding of dealing with complex, confidential, and sensitive information are required, using tact, persuasion and negotiating skills.
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description
Job responsibilities
***Please see attached job description and person specification for full details in advert of the position ****
Job description
Job responsibilities
***Please see attached job description and person specification for full details in advert of the position ****
Person Specification
Education/Qualification
Essential
- Educated to Degree level or equivalent knowledge or experience
- Excellent education including Math & English at GCSE or equivalent experience
- Evidence of continuous professional development
Desirable
- HR qualification (CIPD) or practical experience
- Experience in Project Management
Skills and Experience
Essential
- Proven technical ability in data cleansing, analysis, solving data problems, automating reports, pivoting and manipulation of dashboards.
- Experience of working successful and achieving deadlines/objectives while under pressure of resource, maintaining accuracy and good working relationships
- Able to make decisions and act on own initiative but refer to senior staff when necessary
- Excellent interpersonal skills with the ability to communicate and present information, including complex information to a non-technical audience, both orally and in writing.
- Demonstrate experience in delivering high-quality project support using a range of software and tools to aid productivity.
- Highly developed communication skills (written, oral, presentational, and interpersonal)
- Effective problem-solving skills and the ability to demonstrate good negotiating skills.
- Literate in range of computerised software particularly with Allocate Job Planning Software, MS Outlook, Word, Excel (or equivalent), PowerPoint and relevant IT systems.
- Ability to work under pressure, be able to prioritise and work to tight deadlines ensuring competing demands are met.
- Ability to work autonomously with/without limited guidance
- Good telephone etiquette
Knowledge & Experience
Essential
- Good understanding of the AHP Job Planning process
- Advanced Excel skills
- Experience of using e-job planning software
- Experience of working with clinicians and clinical and non-clinical managers
- Specialist knowledge across range of procedures, underpinned by theory Knowledge of business case procedures and project principles.
- Experience of working with a diverse range of stakeholders including a successful tack record of influence and engagement
- Experiences in working electronic (HR) systems and databases
- Experience of drafting reports and support materials
- Experience of delivering training - one-to-one or group settings
Desirable
- Experience of using e-rostering software
Personal Qualities
Essential
- Proactive approach to leading and monitoring projects. Including working as part of a team and on own initiative.
- High level of work organisation, self-motivation, drive for performance and improvement, and flexibility in approach and attitude
- Experience of supporting Senior Managers Able to support and negotiate sensitive and confidential matters
- Non-confrontational style and a positive attitude
- Good punctuality and attendance record
Person Specification
Education/Qualification
Essential
- Educated to Degree level or equivalent knowledge or experience
- Excellent education including Math & English at GCSE or equivalent experience
- Evidence of continuous professional development
Desirable
- HR qualification (CIPD) or practical experience
- Experience in Project Management
Skills and Experience
Essential
- Proven technical ability in data cleansing, analysis, solving data problems, automating reports, pivoting and manipulation of dashboards.
- Experience of working successful and achieving deadlines/objectives while under pressure of resource, maintaining accuracy and good working relationships
- Able to make decisions and act on own initiative but refer to senior staff when necessary
- Excellent interpersonal skills with the ability to communicate and present information, including complex information to a non-technical audience, both orally and in writing.
- Demonstrate experience in delivering high-quality project support using a range of software and tools to aid productivity.
- Highly developed communication skills (written, oral, presentational, and interpersonal)
- Effective problem-solving skills and the ability to demonstrate good negotiating skills.
- Literate in range of computerised software particularly with Allocate Job Planning Software, MS Outlook, Word, Excel (or equivalent), PowerPoint and relevant IT systems.
- Ability to work under pressure, be able to prioritise and work to tight deadlines ensuring competing demands are met.
- Ability to work autonomously with/without limited guidance
- Good telephone etiquette
Knowledge & Experience
Essential
- Good understanding of the AHP Job Planning process
- Advanced Excel skills
- Experience of using e-job planning software
- Experience of working with clinicians and clinical and non-clinical managers
- Specialist knowledge across range of procedures, underpinned by theory Knowledge of business case procedures and project principles.
- Experience of working with a diverse range of stakeholders including a successful tack record of influence and engagement
- Experiences in working electronic (HR) systems and databases
- Experience of drafting reports and support materials
- Experience of delivering training - one-to-one or group settings
Desirable
- Experience of using e-rostering software
Personal Qualities
Essential
- Proactive approach to leading and monitoring projects. Including working as part of a team and on own initiative.
- High level of work organisation, self-motivation, drive for performance and improvement, and flexibility in approach and attitude
- Experience of supporting Senior Managers Able to support and negotiate sensitive and confidential matters
- Non-confrontational style and a positive attitude
- Good punctuality and attendance record
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
