Job summary
Are you passionate about healthcare and technology? Do you thrive in dynamic environments where you can make a real impact? University Hospitals Coventry and Warwickshire NHS Trust is looking for a dedicated and innovative Recruitment Team Leader to join our team!
- Role Title: Recruitment & Automation Team Leader
- Band: 5
- Contract:Permanent Full-time
About Us: At UHCW NHS Trust, our vision is to be a national and international leader in healthcare, rooted in our communities. We aim to deliver the best care for our communities by providing proactive, joined-up support for local people and delivering specialised services for those with the most complex health conditions. Our values of Compassion, Openness, Pride, Partnership, Improve, Learn, and Respect guide everything we do.
Main duties of the job
Work with the Medical Workforce Manager to lead the introduction of new automated processes in line with systems and service developments.
Support the Medical Workforce Manager & Medical Workforce Lead Advisor for Recruitment in proactively working with Trust managers to ensure a pro-active recruitment service is provided at all times, providing specialist advice and guidance on recruitment processes within the Trust.
What We Offer:
- A supportive and collaborative work environment.
- Opportunities for professional development and career growth.
- The chance to be part of a forward-thinking organisation committed to excellence in healthcare.
***Interviews for this post are due to take place week commencing 26th January 2026***
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
- Monitor and manage the performance of the Medical Workforce Officers to ensure a quality end to end recruitment administration service is delivered in line with Trust standards. The post holder will be responsible for ensuring the effective prioritisation and completion of work within the team in accordance with recruitment demands.
- Authorise contracts of employment where required and conduct regular audits of recruitment activities to ensure quality standards are maintained and compliance with employment legislation and best practice guidance (e.g. NHS Employers Pre-Employment Checks).
- Develop, test, and maintain HR Automation practices and Power Platform applications, using your growing technical expertise to improve efficiency, reduce manual effort, and enhance the Trusts digital capabilities.
- Be a confident and capable user of Microsoft packages to produce relevant reports and support Automated flows & Dashboards
- Act as specialist advisor for right to work queries and checking processes for all medical recruitment, leading the administration of certificates of sponsorship and overseeing the process of ongoing right to work checks on existing employees.
- Ensure the maintenance of Electronic Staff Records (ESR) and Trac systems with all information connected to recruitment processes and work with the Medical Workforce Programme Manager to lead the introduction of new processes in line with systems and service developments.
- Support the Medical Workforce Programme Manager in proactively working with Trust managers to ensure a pro-active recruitment service is provided at all times, providing specialist advice and guidance on recruitment processes within the Trust.
- Manage an active establishment for the identification of Non-training grade and SAS posts including any rotational arrangements.
- Manage and encourage proactive recruitment by effective planning of a robust recruitment programme for regular rotational placements, and ensure there is consultant engagement throughout the process.
- Act as the escalation contact for the investigation and resolution of queries and complaints received from recruiting managers and applicants, ensuring the development and implementation of actions to prevent any reoccurrence.
- Actively collate, present and analyse data on recruitment activity and identify areas for improvement and present findings to Medical Workforce Programme Manager.
- Undertake any project work as directed, e.g. obtaining information from various sources, collation and reporting of data, assisting in the production of reports and other documents.
- Line manage the Medical Workforce Officers including completion of appraisals, monitoring of sickness absence and coordination of annual leave.
- Deputise for the Medical Workforce Manager, during times of annual leave or long-term sickness absence.
- Provide general assistance in the Medical Workforce Department, particularly in the absence of other staff, to ensure the smooth running of the department at all times
- Maintain an up-to-date knowledge of recruitment related law.
- Any other duties deemed to be within the capability of the role.
For further details of the role please see the attached job description.
Job description
Job responsibilities
- Monitor and manage the performance of the Medical Workforce Officers to ensure a quality end to end recruitment administration service is delivered in line with Trust standards. The post holder will be responsible for ensuring the effective prioritisation and completion of work within the team in accordance with recruitment demands.
- Authorise contracts of employment where required and conduct regular audits of recruitment activities to ensure quality standards are maintained and compliance with employment legislation and best practice guidance (e.g. NHS Employers Pre-Employment Checks).
- Develop, test, and maintain HR Automation practices and Power Platform applications, using your growing technical expertise to improve efficiency, reduce manual effort, and enhance the Trusts digital capabilities.
- Be a confident and capable user of Microsoft packages to produce relevant reports and support Automated flows & Dashboards
- Act as specialist advisor for right to work queries and checking processes for all medical recruitment, leading the administration of certificates of sponsorship and overseeing the process of ongoing right to work checks on existing employees.
- Ensure the maintenance of Electronic Staff Records (ESR) and Trac systems with all information connected to recruitment processes and work with the Medical Workforce Programme Manager to lead the introduction of new processes in line with systems and service developments.
- Support the Medical Workforce Programme Manager in proactively working with Trust managers to ensure a pro-active recruitment service is provided at all times, providing specialist advice and guidance on recruitment processes within the Trust.
- Manage an active establishment for the identification of Non-training grade and SAS posts including any rotational arrangements.
- Manage and encourage proactive recruitment by effective planning of a robust recruitment programme for regular rotational placements, and ensure there is consultant engagement throughout the process.
- Act as the escalation contact for the investigation and resolution of queries and complaints received from recruiting managers and applicants, ensuring the development and implementation of actions to prevent any reoccurrence.
- Actively collate, present and analyse data on recruitment activity and identify areas for improvement and present findings to Medical Workforce Programme Manager.
- Undertake any project work as directed, e.g. obtaining information from various sources, collation and reporting of data, assisting in the production of reports and other documents.
- Line manage the Medical Workforce Officers including completion of appraisals, monitoring of sickness absence and coordination of annual leave.
- Deputise for the Medical Workforce Manager, during times of annual leave or long-term sickness absence.
- Provide general assistance in the Medical Workforce Department, particularly in the absence of other staff, to ensure the smooth running of the department at all times
- Maintain an up-to-date knowledge of recruitment related law.
- Any other duties deemed to be within the capability of the role.
For further details of the role please see the attached job description.
Person Specification
Qualification /Training
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Commitment to Trust Values and Behaviours
Essential
Person Specification
Qualification /Training
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Commitment to Trust Values and Behaviours
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
University Hospital Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
