Job summary
The Estates Property Manager will provide efficient, effective and professional property management services for UHCW NHS Trust to agreed key performance indicators. They will develop strong relationships with landlords, including NHS Property Services, Community Health Partnerships and others as part of the Trusts property portfolio.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
- Develop and manage formal leases and licences with partners and landlords as appropriate.
- Carry out the Tenant Representative function to those buildings where the Trust is tenant.
- Work with tenants and landlords to provide "fit for purpose" buildings ensuring appropriate maintenance and landlord services are carried out in line with the agreed formal lease.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
- Responisble for the management of the Community Property Services on behalf of UHCW including the line management to Admin staff.
- Responsible for the liaison and lease negotiations for new property agreements as both tenant and landlord and all commercial related property matters.
- Responsible for the renewals, rates valuations and all associated property matters with NHS Landlords, Private Landlords including PFI/LIFT, Local Authorities and other private and public bodies
- Responsible for verifying all property related data and updating the Trust property database.
- Devise, implement and manage the Property Asset Management Plan.
- Act as Head Tenant / Tenant Representative function to include:-a. Managing contractor performanceb. Managing key relationshipsc. Contract administrationd. Driving performance improvements and efficiencies.
- Attend all building user group meetings with landlords and ensure service provision is as per the terms of the lease. Ensuring that the maintenance regime is being followed from both an adhoc Planned Preventative Maintenance point of view.
- Take the lead on the search for and setting up new accommodation requirements from feasibility to occupation. This will involve liaising with Trust staff, Lawyers, Land Agents etc.
- To work with all landlords to develop, maintain, implement, monitor and report on property condition, functional suitability, quality and space utilisation.
- Ensure policies and procedures that are necessary to maintain the property management services meet the required standards, are in place and regularly reviewed.
- Ensure that systems are in place so that risk assessments of all the Trusts and designated premises are carried out in accordance with Trust policies.
- To develop, maintain and periodically review leases / contracts for each property, ensuring they accurately reflect the services and associated costs.
- Responsble for the annual submission and management of the Trusts Premises Assurance Model.
- Work with all landlords on associated strategies and future plans to improve the function of properties.
- Carry out regular site visits to ensure staff occupying the facilities are working safely and in appropriately maintained facilities, raising any issues with the landlord.
- Provide expert, specialist knowledge and advice on areas of property within your management control and respond to national and local directives as appropriate.
- Develop close working relationships with Department Managers to ensure a seamless operational Property Management Service is delivered.
- Be a member of the Trusts Agile Working Group to assist with management of space throughout the Trust.
- Use of MICAD and CAFM software.
- Key member of the ICB / LEF disposals group to harness a system wide utilisation of public estate
- Lead compliance audits and surveys (Third Party Occupancy).
- The role will require a high level of interpersonal and communication skills in managing complex, sensitive and often contentious information. This may result in difficult conversations.
- Analytical ability and an ability to assimilate and integrate different schools of thought and complex issues, which involve interpreting and comparing different options.
- Monitor / report on budget spend for community properties.
For further details of the role please see the attached job description.
Job description
Job responsibilities
- Responisble for the management of the Community Property Services on behalf of UHCW including the line management to Admin staff.
- Responsible for the liaison and lease negotiations for new property agreements as both tenant and landlord and all commercial related property matters.
- Responsible for the renewals, rates valuations and all associated property matters with NHS Landlords, Private Landlords including PFI/LIFT, Local Authorities and other private and public bodies
- Responsible for verifying all property related data and updating the Trust property database.
- Devise, implement and manage the Property Asset Management Plan.
- Act as Head Tenant / Tenant Representative function to include:-a. Managing contractor performanceb. Managing key relationshipsc. Contract administrationd. Driving performance improvements and efficiencies.
- Attend all building user group meetings with landlords and ensure service provision is as per the terms of the lease. Ensuring that the maintenance regime is being followed from both an adhoc Planned Preventative Maintenance point of view.
- Take the lead on the search for and setting up new accommodation requirements from feasibility to occupation. This will involve liaising with Trust staff, Lawyers, Land Agents etc.
- To work with all landlords to develop, maintain, implement, monitor and report on property condition, functional suitability, quality and space utilisation.
- Ensure policies and procedures that are necessary to maintain the property management services meet the required standards, are in place and regularly reviewed.
- Ensure that systems are in place so that risk assessments of all the Trusts and designated premises are carried out in accordance with Trust policies.
- To develop, maintain and periodically review leases / contracts for each property, ensuring they accurately reflect the services and associated costs.
- Responsble for the annual submission and management of the Trusts Premises Assurance Model.
- Work with all landlords on associated strategies and future plans to improve the function of properties.
- Carry out regular site visits to ensure staff occupying the facilities are working safely and in appropriately maintained facilities, raising any issues with the landlord.
- Provide expert, specialist knowledge and advice on areas of property within your management control and respond to national and local directives as appropriate.
- Develop close working relationships with Department Managers to ensure a seamless operational Property Management Service is delivered.
- Be a member of the Trusts Agile Working Group to assist with management of space throughout the Trust.
- Use of MICAD and CAFM software.
- Key member of the ICB / LEF disposals group to harness a system wide utilisation of public estate
- Lead compliance audits and surveys (Third Party Occupancy).
- The role will require a high level of interpersonal and communication skills in managing complex, sensitive and often contentious information. This may result in difficult conversations.
- Analytical ability and an ability to assimilate and integrate different schools of thought and complex issues, which involve interpreting and comparing different options.
- Monitor / report on budget spend for community properties.
For further details of the role please see the attached job description.
Person Specification
Qualifications
Essential
Experience
Essential
Knowledge
Essential
Skills
Essential
Commitment to Trust Values and Behaviours
Essential
Person Specification
Qualifications
Essential
Experience
Essential
Knowledge
Essential
Skills
Essential
Commitment to Trust Values and Behaviours
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
University Hospitals Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
