University Hospitals Coventry and Warwickshire NHS Trust

Medical Secretary

The closing date is 02 November 2025

Job summary

Join Our Cardiology Team at UHCW!We're looking for a dedicated Medical Secretary to support our dynamic Cardiology department at University Hospitals Coventry and Warwickshire NHS Trust.

In this vital role, you'll provide high-quality administrative support to consultants and clinical teams, helping deliver outstanding patient care. If you're organised, compassionate, and thrive in a fast-paced environment -- we'd love to hear from you!

Please note this vacancy is not eligible for sponsorship.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

As a Cardiology medical Secretary you will have an eye for detail, a strong team working ethic and be passionate about providing excellent service for our patients. You will be responsible for all admin duties within the Cardiology admin service. You will also proactively track patients throughout their pathways until they are diagnosed and have had their first treatment and any subsequent treatments. A significant proportion of this role includes KPI's for the admin service and this needs to be done with great accuracy

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Details

Date posted

23 October 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

218-AC-B4-7531605

Job locations

University Hospitals Coventry and Warwickshire

Clifford Bridge Road

Coventry

CV2 2DX


Job description

Job responsibilities

  • Referral management
  • Waiting list Management
  • E-referrals, External and Internal referrals ASI, Triaging of referrals
  • Clinic management and utilisation, ensuring the reasons as to why clinics are reduced cancelled etc.
  • Organising extra clinics where necessary.
  • Escalations to management team if there are backlogs due to capacity and monitoring of horizon levels across the clinics.
  • Monitoring of Trackers
  • Cashing up of clinics , out-come management , suspensions , lost to follow-up and other data quality issues.
  • Typing target.
  • Monitoring of weekly reports

For further details of the role please see the attached job description.

Job description

Job responsibilities

  • Referral management
  • Waiting list Management
  • E-referrals, External and Internal referrals ASI, Triaging of referrals
  • Clinic management and utilisation, ensuring the reasons as to why clinics are reduced cancelled etc.
  • Organising extra clinics where necessary.
  • Escalations to management team if there are backlogs due to capacity and monitoring of horizon levels across the clinics.
  • Monitoring of Trackers
  • Cashing up of clinics , out-come management , suspensions , lost to follow-up and other data quality issues.
  • Typing target.
  • Monitoring of weekly reports

For further details of the role please see the attached job description.

Person Specification

Qualifications

Essential

  • See supporting documents

Experience

Essential

  • See supporting documents

Desirable

  • See supporting documents

Knowledge

Essential

  • See supporting documents

Desirable

  • See supporting documents

Skills

Essential

  • See supporting documents

Desirable

  • See supporting documents

Commitment to Trust Values and Behaviours

Essential

  • See supporting documents
Person Specification

Qualifications

Essential

  • See supporting documents

Experience

Essential

  • See supporting documents

Desirable

  • See supporting documents

Knowledge

Essential

  • See supporting documents

Desirable

  • See supporting documents

Skills

Essential

  • See supporting documents

Desirable

  • See supporting documents

Commitment to Trust Values and Behaviours

Essential

  • See supporting documents

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospitals Coventry and Warwickshire

Clifford Bridge Road

Coventry

CV2 2DX


Employer's website

https://www.jobsatuhcw.co.uk (Opens in a new tab)

Employer details

Employer name

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospitals Coventry and Warwickshire

Clifford Bridge Road

Coventry

CV2 2DX


Employer's website

https://www.jobsatuhcw.co.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Administration Manager

Kelly Logue

Kelly.logue@uhcw.nhs.uk

024769625767

Details

Date posted

23 October 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

218-AC-B4-7531605

Job locations

University Hospitals Coventry and Warwickshire

Clifford Bridge Road

Coventry

CV2 2DX


Supporting documents

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