Job summary
The post holder will manage all resourcing activities for junior (trainee and non-trainee) medical staff within the Trust including advertising, planning, personal files and on-boarding new employees. To work collaboratively with hiring managers for all areas of the Trust to support with the Medical recruitment process; providing advice and support throughout each area and ensuring training is provided to the hiring managers.
The post holder will be responsible for liaising with Senior Clinicians, HRBP's and Group Managers to lead on recruitment initiatives and ensure all recruitment checks are undertaken in line with the NHS employment check standards.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Please be advised that sponsorship is not eligible for this post.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
An exciting opportunity has arisen for a Recruitment Administrator to join the Medical Workforce team at UHCW.
At University Hospitals Coventry & Warwickshire our vision is to become a national and international leader in healthcare. As such our mission is to: Care, Achieve and Innovate. We can achieve our vision and mission by providing and improving quality of care and services, encouraging creativity and embracing research and learning.
The Medical Workforce officers will provide support in the provision of an efficient, comprehensive and timely medical recruitment service. These are key roles in providing a varied and general administrative support to the wider Medical Workforce team.
Responsibilities will include; Creating adverts, organising interview schedules for medical interviews, maintaining accurate filing systems, input and updating data to the relevant recruitment systems and undertaking pre-employment clearance checks for all non-training grade medics.
You will need to have excellent customer service skills, good working knowledge of Word and Excel and be able to work in a busy environment with ever changing priorities and deadlines. Previous experience in a recruitment role or an understanding of the NHS pre-employment standards would be desirable but not essential as full training will be provided to the successful candidates.
If you have any questions regarding the role please email: caroline.taylor@uhcw.nhs.uk
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
- Provide information to the recruiting specialities on a range of Medical Workforce issues, ensuring that Trust policies and standards, as well as national terms and conditions of employment for doctors are adhered to. This may relate to: Terms and conditions of employment for doctors Recruitment and selection of all Medical Staff Workforce and vacancy information
- Provide information to managers and medical staff on pay and terms of conditions of employment and on Trust policies relating to medical workforce
- To deal with a range of employee relation queries in accordance with the Trusts HR policies and terms and conditions of employment for medical staff.
- To generate reports on medical workforce information
- To complete forms for new starters, leavers or contractual changes for medical staff
- To ensure personal files are updated for audit purposes by completing monthly checks to ensure all visas, GMC registrations and DBSs have been renewed where applicable
- To complete compliance checks for new starters in relation to passports, visas, occupational health clearances, DBS clearance and references in line with NHS Employers standards. To ensure all paper work and evidence of documents are received in a timely manner. To ensure all new starters are checked against the alert database and against the GMC register.
- To complete monthly checks to investigate if any doctors on fixed term contracts require an extension of contract or termination form to be completed. To complete all ESR forms by 6th of each month to ensure no pay errors occur
- To provide cross-cover within the Medical Workforce Team during times of absence, as and when necessary to ensure the effective delivery of service.
- To undertake advertising of all medical roles across each speciality utilising social media and any other relevant jobs board. Liaise with Communications team where appropriate to ensure wide coverage of vacancies using social media and other forms of communication to promote vacancies.
- Support with the delivery of recruitment and selection training as and when required
- Keep up to date with recruitment legislation and system changes such as TRAC, NHS Jobs and ESR.
- Maintain contact with candidates in the recruitment pipeline, introducing proactive processes to ensure a positive recruitment experience from point to offer throughout the initial 6 months of employment
- Support the embedding of the Trust values in the recruitment and selection process. Ensure all recruitment systems are kept up to date for KPI reporting and agreed SLAs are adhered to.
- Assist with producing reports on a monthly basis to show number of candidates in the recruitment pipeline and success rate of recruitment activities.
- Produce monthly compliance reports to ensure all recruitment managers have received full training prior to undertaking any recruitment activities.
- To support with undertaking any project work/general admin duties.
- Any other duties deemed to be within the capability of the role.
For further details of the role please see the attached job description.
Job description
Job responsibilities
- Provide information to the recruiting specialities on a range of Medical Workforce issues, ensuring that Trust policies and standards, as well as national terms and conditions of employment for doctors are adhered to. This may relate to: Terms and conditions of employment for doctors Recruitment and selection of all Medical Staff Workforce and vacancy information
- Provide information to managers and medical staff on pay and terms of conditions of employment and on Trust policies relating to medical workforce
- To deal with a range of employee relation queries in accordance with the Trusts HR policies and terms and conditions of employment for medical staff.
- To generate reports on medical workforce information
- To complete forms for new starters, leavers or contractual changes for medical staff
- To ensure personal files are updated for audit purposes by completing monthly checks to ensure all visas, GMC registrations and DBSs have been renewed where applicable
- To complete compliance checks for new starters in relation to passports, visas, occupational health clearances, DBS clearance and references in line with NHS Employers standards. To ensure all paper work and evidence of documents are received in a timely manner. To ensure all new starters are checked against the alert database and against the GMC register.
- To complete monthly checks to investigate if any doctors on fixed term contracts require an extension of contract or termination form to be completed. To complete all ESR forms by 6th of each month to ensure no pay errors occur
- To provide cross-cover within the Medical Workforce Team during times of absence, as and when necessary to ensure the effective delivery of service.
- To undertake advertising of all medical roles across each speciality utilising social media and any other relevant jobs board. Liaise with Communications team where appropriate to ensure wide coverage of vacancies using social media and other forms of communication to promote vacancies.
- Support with the delivery of recruitment and selection training as and when required
- Keep up to date with recruitment legislation and system changes such as TRAC, NHS Jobs and ESR.
- Maintain contact with candidates in the recruitment pipeline, introducing proactive processes to ensure a positive recruitment experience from point to offer throughout the initial 6 months of employment
- Support the embedding of the Trust values in the recruitment and selection process. Ensure all recruitment systems are kept up to date for KPI reporting and agreed SLAs are adhered to.
- Assist with producing reports on a monthly basis to show number of candidates in the recruitment pipeline and success rate of recruitment activities.
- Produce monthly compliance reports to ensure all recruitment managers have received full training prior to undertaking any recruitment activities.
- To support with undertaking any project work/general admin duties.
- Any other duties deemed to be within the capability of the role.
For further details of the role please see the attached job description.
Person Specification
Qualifications
Essential
- Meets all essential criteria
Desirable
- meets all desirable criteria
Experience
Essential
- Meets all essential criteria
Desirable
- meets all desirable criteria
Knowledge
Essential
- Meets all essential criteria
Desirable
- meets all desirable criteria
Skills
Essential
- Meets all essential criteria
Commitment to Trust Values and Behaviours
Essential
Person Specification
Qualifications
Essential
- Meets all essential criteria
Desirable
- meets all desirable criteria
Experience
Essential
- Meets all essential criteria
Desirable
- meets all desirable criteria
Knowledge
Essential
- Meets all essential criteria
Desirable
- meets all desirable criteria
Skills
Essential
- Meets all essential criteria
Commitment to Trust Values and Behaviours
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
University Hospital Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
