Business Manager

University Hospitals Coventry and Warwickshire NHS Trust

This job is now closed

Job summary

We are seeking a high calibre individual who can support a broad agenda, managing the business of the Chief Executive's office, including providing high level executive support to the Chief Executive Officer and Chief Officer team.

This function will provide a seamless service as well as ensuring oversight ofthe executive administrative support team as well as co-ordination and congruence of Trust policy implementation including the key managerial decision making structures of the Trust.

Main duties of the job

Managing the provision of high quality administrative support to the executive management team;
Ensuring appropriate briefings are readied and to maximise the effectiveness of executive meetings;
Designing or adapting systems to meet the needs of the CEO and the wider executive office;
Liaising with Chief Officers on behalf of the CEO to chase and progress the execution of actions;
Preparing presentations and reports for internal and external meetings;
Planning and organising of a broad range of complex activities or programmes, some of which are ongoing, which require the formulation and adjustment of plans or strategies;
Drafting letters and other correspondence on behalf of the CEO;
Ensuring that the chief officers' portfolios and objectives are appropriately agreed and have been signed off by all respective chief officers;
Liaising extensively on behalf of the CEO with clinical and corporate groups within the Trust, partners and other external stakeholders including patients, public and the voluntary sector;
Providing and receiving highly complex, highly sensitive or highly contentious information, where developed persuasive, motivational, negotiating, training, empathic or re-assurance skills are required.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Date posted

14 March 2025

Pay scheme

Agenda for change

Band

Band 8a

Salary

£53,755 to £60,504 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

218-AC-B8A-7079273

Job locations

University Hospital

Coventry

CV2 2DX

Job description

Job responsibilities

To ensure the provision of high quality administrative and technical support for the Chief Executive Officer (CEO) and other chief officers to ensure they can fulfil their functions and represent the Trust in the best possible light

Provide advice on a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge.

Ensure that the CEO is fully briefed prior to attendance at any meeting

Make judgements involving complex facts or situations, which require the analysis, interpretation and comparison of a range of options

Design or adapt information systems to meet the needs of the CEO and the wider executive office

Commission and produce reports and statistics as required, producing documents from a variety of sources and presenting the information in various formats

Liaise with Chief Officers on behalf of the CEO to chase and progress actions

Prepare presentations and reports for internal and external meetings

Plan and organise of a broad range of complex activities or programmes, some of which are ongoing, which require the formulation and adjustment of plans or strategies.

Draft letters and other correspondence on behalf of the CEO

Gather internal and external intelligence to inform the CEO and influence policy development

Support the CEO by leading on specific areas of policy development and its practical implementationUndertaking relevant research, drafting documentation and ensuring approval and effective implementation.

Ensure that the chief officers portfolios and objectives are appropriately agreed and have been signed off by all respective chief officers.

Liaise extensively on behalf of the CEO with clinical and corporate groups within the Trust, partners and other external stakeholders including patients, public and the voluntary sector.

Ensure that important issues that have a significant impact on the CEOs role are brought to their attention.

Act on own initiative to determine how best agreed outcomes will be achieved

For further details of the role please see the attached job description.