TB Lead Administrator

Job summary

The post holder will provide specialised, comprehensive & confidential administrative service for the Coventry & Warwickshire Community TB Service and act as a source of advice and guidance regarding the TB Service.The post holder will also be responsible for arranging, monitoring, reporting and recording TB screening and treatment outcomes in accordance with Service, Trust and National standards, policies and procedures.To act as a first point of contact for dealing with enquiries and take action as necessary liaising with clinical and non-clinical staff, effectively communicating at all levels using written, oral and electronic methods. Must be able to plan and manage a range of complex duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the organisation.To act as Lead Administrator for the TB responsible for the supervision of Band 3 Admin Support staff.You will work with a small TB team comprising of A lead TB Nurse and 5 TB CNS and 2 HCAs. We cover TB all over Coventry and Warwickshire and work and support all 3 NHS trust - UHCW, SWFT and GEH. We work very closely with UKHSA and keep notification of TB patients up to date. We also work very closely with the west Midlands TB departments as patients often migrate across. Community connections are very important to maintain such as Council and voluntary sector as we are primarily a community service.

Main duties of the job

1. Responsible for the effective and efficient delivery of a comprehensive administrative support service. This includes the maintenance of office supplies.
2. Responsible for the supervision of Band 3 Admin Support staff.
3. Establish and maintain agreed systems for effective record keeping including collation and submission of timely statistics.
4. Provide flexible administrative and clerical cover as required across the department.
5. Book new and follow-up appointments according to the Patient Access policy ensuring that all appointments are made as per the specialties instructions and within waiting time targets.
6. Record patients on the patient administration system according to data quality standards and the Patient Access Policy

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.