Job summary
Previous applicants need not apply.
An exciting opportunity has arisen for 2 x Senior Recruitment Officers - Medical Workforce to join the newly established Medical Workforce team based at UHCW providingan efficient, comprehensive and timely medical recruitment service. These are key roles in providing a varied and general administrative support to the wider Medical Workforce team.
At University Hospitals Coventry & Warwickshire our vision is to become a national and international leader in healthcare. Our mission is to: Care, Achieve and Innovate. We can achieve our vision and mission by providing and improving quality of care and services, encouraging creativity and embracing research and learning.
Flexible working options are available such as compressed hours, remote working; however, given the role sits within a healthcare setting, the successful candidate will need to be on-site for a minimum of 4 days per week to enable cover across the team.
Responsibilities will include; Creating adverts, organising interview schedules for medical interviews,undertaking pre-employment clearance checks for all non-training grade medics to include completing offers/contracts of employment,maintaining accurate filing systems, input and updating data to the relevant recruitment systems and organising the recruitment activity.
Please be advised there is a proposed interview date of 9th December 2024.
Main duties of the job
The post holder will manage all recruitment activities for all (training and non-training grades) medical staff within the Trust including advertising vacancies, planning, personal files and on-boarding new employees. To work collaboratively with hiring managers for all areas of the Trust to support with the Medical recruitment process; providing advice and support throughout each area and ensuring training is provided to the hiring managers.
The post holder will be responsible for liaising with Senior Clinicians, HR People Partners and Group Managers to lead on recruitment initiatives and ensure all recruitment checks are undertaken in line with the NHS employment check standards.
You will need to have excellent customer service skills, good working knowledge of Word and Excel and be able to work in a busy environment with ever changing priorities and deadlines. Previous experience in a recruitment role would be desirable but not essential as full training will be provided to the successful candidates.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
Provide information to the recruiting specialities on a range of Medical Workforce issues, ensuring that Trust policies and standards, as well as national terms and conditions of employment for doctors are adhered to.
This may relate to:
- Terms and conditions of employment for doctors
- Recruitment and selection of all Medical Staff
- Workforce and vacancy information
Provide information to managers and medical staff on pay and terms of conditions of employment and on Trust policies relating to medical workforce
To deal with a range of employee relation queries in accordance with the Trusts HR policies and terms and conditions of employment for medical staff.
Investigate and resolve queries received from recruiting managers and applicants with allocated Divisions, ensuring action to prevent any reoccurrence, escalating to Medical Workforce Team Leader and/or Medical Workforce Manager when required.
To generate reports on medical workforce information
To complete forms for new starters, leavers or contractual changes for medical staff
To ensure personal files are updated for audit purposes by completing monthly checks to ensure all visas, GMC registrations and DBSs have been renewed where applicable
To complete compliance checks for new starters in relation to passports, visas, occupational health clearances, DBS clearance and references in line with NHS Employers standards. To ensure all paper work and evidence of documents are received in a timely manner. To ensure all new starters are checked against the alert database and against the GMC register.
To complete monthly checks to investigate if any doctors on fixed term contracts require an extension of contract or termination form to be completed. To complete all ESR forms by 6th of each month to ensure no pay errors occur
To provide cross-cover within the Medical Workforce Team during times of absence, as and when necessary to ensure the effective delivery of service.
Provide day-to-day supervision for Medical Workforce Officers, including monitoring and checking completion of appropriate recruitment administration work.
To undertake advertising of all medical roles across each speciality utilising social media and any other relevant jobs board. Liaise with Communications team where appropriate to ensure wide coverage of vacancies using social media and other forms of communication to promote vacancies.
For further details of the role please see the attached job description.
Job description
Job responsibilities
Provide information to the recruiting specialities on a range of Medical Workforce issues, ensuring that Trust policies and standards, as well as national terms and conditions of employment for doctors are adhered to.
This may relate to:
- Terms and conditions of employment for doctors
- Recruitment and selection of all Medical Staff
- Workforce and vacancy information
Provide information to managers and medical staff on pay and terms of conditions of employment and on Trust policies relating to medical workforce
To deal with a range of employee relation queries in accordance with the Trusts HR policies and terms and conditions of employment for medical staff.
Investigate and resolve queries received from recruiting managers and applicants with allocated Divisions, ensuring action to prevent any reoccurrence, escalating to Medical Workforce Team Leader and/or Medical Workforce Manager when required.
To generate reports on medical workforce information
To complete forms for new starters, leavers or contractual changes for medical staff
To ensure personal files are updated for audit purposes by completing monthly checks to ensure all visas, GMC registrations and DBSs have been renewed where applicable
To complete compliance checks for new starters in relation to passports, visas, occupational health clearances, DBS clearance and references in line with NHS Employers standards. To ensure all paper work and evidence of documents are received in a timely manner. To ensure all new starters are checked against the alert database and against the GMC register.
To complete monthly checks to investigate if any doctors on fixed term contracts require an extension of contract or termination form to be completed. To complete all ESR forms by 6th of each month to ensure no pay errors occur
To provide cross-cover within the Medical Workforce Team during times of absence, as and when necessary to ensure the effective delivery of service.
Provide day-to-day supervision for Medical Workforce Officers, including monitoring and checking completion of appropriate recruitment administration work.
To undertake advertising of all medical roles across each speciality utilising social media and any other relevant jobs board. Liaise with Communications team where appropriate to ensure wide coverage of vacancies using social media and other forms of communication to promote vacancies.
For further details of the role please see the attached job description.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Desirable
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
