Job summary
The Information Governance Unit are looking for a dynamic, hard-working, individual to join our busy Information Governance Unit. Candidates must have excellent organisational, communication and interpersonal skills. Experience of minute taking and a good working knowledge of Microsoft Office applications is a must. The successful applicant will form part of a hardworking team and be expected to partake in weekly presentations and audits.
**Interviews for this post are due to take place week commencing 25th November 2024*
Main duties of the job
1. To provide the daily operation of Registration Authority (RA), Role Based Access Control (RBAC), and Position Based Access Control (PBAC).2. To co-ordinate a personal electronic diary with other RA/IG team staff diaries in order to ensure adequate cover for the RA function to ensure an efficient and timely RA service to all users.3. To support users, face to face, by telephone and by e-mail.4. RA Agent duties involve:
- registering users for smartcards
- checking proofs of identity in line with national policy
- taking photographs of users
- troubleshooting and resolving smartcard issues
- revoking or amending access rights as requeste
- running reports from the National Spine
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
- To maintain a complete, documented and robust documentation trail for all RA and RBAC/PBAC processes which complies with national and local guidance.
- To assist the RA Manager to meet Information Governance (IG) standards, by undertaking IG training, giving advice to users, auditing RA paperwork and responding to any other reasonable request made by the RA Manager
- To ensure good communications are established and maintained with all smartcard users.
- To contribute to the development of workshops, presentations, awareness sessions, etc. to be delivered across the Trust, which inform staff of the RA requirements and the role of RBAC/PBAC.
- Any other duties required by the RA Manager.
- As part of the Information Governance Unit, to undertake other IG related tasks as required.
- To provide cover for colleagues during periods of leave to ensure the smooth running of the RA service for the Trust.
- To provide a RA service to St Cross Hospital Rugby, by being onsite and providing support to users of smartcards.
- To attend meetings as required and provide administrative support by taking minutes, producing papers, bookings meetings, and communicating meeting details to all attendees.
- To train users as and when required in the use of a smartcard, and also national Information Governance training online.
- Participate in team, professional and personal development activities and promote a commitment to continuous development and improvement.
- Participate in appraisals and personal reviews and work to achieve agreed set objectives.
- Undertake any other duties commensurate with this grade and nature of the post as allocated by the Manager
For further details of the role please see the attached job description.
Job description
Job responsibilities
- To maintain a complete, documented and robust documentation trail for all RA and RBAC/PBAC processes which complies with national and local guidance.
- To assist the RA Manager to meet Information Governance (IG) standards, by undertaking IG training, giving advice to users, auditing RA paperwork and responding to any other reasonable request made by the RA Manager
- To ensure good communications are established and maintained with all smartcard users.
- To contribute to the development of workshops, presentations, awareness sessions, etc. to be delivered across the Trust, which inform staff of the RA requirements and the role of RBAC/PBAC.
- Any other duties required by the RA Manager.
- As part of the Information Governance Unit, to undertake other IG related tasks as required.
- To provide cover for colleagues during periods of leave to ensure the smooth running of the RA service for the Trust.
- To provide a RA service to St Cross Hospital Rugby, by being onsite and providing support to users of smartcards.
- To attend meetings as required and provide administrative support by taking minutes, producing papers, bookings meetings, and communicating meeting details to all attendees.
- To train users as and when required in the use of a smartcard, and also national Information Governance training online.
- Participate in team, professional and personal development activities and promote a commitment to continuous development and improvement.
- Participate in appraisals and personal reviews and work to achieve agreed set objectives.
- Undertake any other duties commensurate with this grade and nature of the post as allocated by the Manager
For further details of the role please see the attached job description.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Skills
Essential
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Skills
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
FM Building - University Hospitals Coventry & Warwickshire NHS Trust
Clifford Bridge Road
Coventry
CV2 2DX
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
