Job summary
As the senior member of the Financial Accounts team, you will lead in the team's objective for ensuring the integrity of the Trust banking reconciliations, cash flow forecasts, general ledger, and associated feeder systems in accordance with the Trusts' Standing Financial Instructions and internal office procedures.
This role will ensure that the VAT return is submitted to HMRC, supplier payments are made on time, lead on NHS Salary sacrifice schemes, that accounts are accurate and maintained effectively through monitoring from this role, along with supporting the financial accountants with providing information to internal and external audit. You will support the Assistant Financial Accountant in the accurate and timely completion of the departments tasks and services provided, developing on existing processes to improve efficiency and eliminate waste, whilst supervising junior members of the Financial Accounts Team.
The following list of duties is indicative of the kinds of tasks you will be expected to perform. You will be responsible for supporting the Treasury team with all these duties and to be able to provide or co-ordinate cover when other members of the team are absent.
Main duties of the job
An exciting opportunity has arisen for an enthusiastic, motivated, and skilled individual to join the Financial Accounts Team. This post provides direct support to the Assistant Financial Accountant and supervision to the Treasury team. You will be proactively contributing to the production of the Trust's monthly financial information and annual statutory accounts.
Working as part of a team, the post holder will contribute to the efficient operation of the Financial Accounts team whilst supervising junior members, covering VAT, Salary Sacrifice, treasury, and balance sheet control, utilising a range of systems and competent in the use of Microsoft Excel.
*** Please be advised that interviews are proposed for 06th August 2024 ***
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
1. Co-ordinating the Trusts daily treasury management duties. Ensuring that a daily cash flow statement is produced for the management of funds in the Trusts Commercial and Paymaster bank accounts and processing any necessary payments in accordance with Standing Financial Instructions and internal procedures.
2. Ensuring the maintenance of the Trusts Office of the Paymaster General or Lloyds cash book on the cash management system, reconciling to the bank statements daily and resolving any discrepancies enabling the accurate production of financial reports and cash flow forecasts. Producing a full monthly cashbook to bank statement reconciliation to enable the accurate production of financial reports and cash flow forecasts.
3. Responsibility for ensuring suppliers are paid on time by ensuring the team produces the weekly payment run and associated files and remittances. Ensuring payments are correctly allocated to suppliers in the purchase ledger system.
4. Reconciling, monitoring, and clearing control accounts in accordance with internal procedures and within agreed timescales, resolving any discrepancies or referring them to the appropriate person. This ensures the accuracy of the general ledger by ensuring accounts are maintained effectively.
5. Lead on the Trusts salary sacrifice schemes, ensuring that all invoices are paid in a timely manner, deductions and re-charges are correctly identified and allocated and the VAT element is recognised and accurately accounted for.
6. Responsible to ensure the undertaking of the monthly VAT return. Preparing the monthly VAT return in accordance with the regulations, guidelines and statutory time limits set down by HM Revenue & Customs, ensuring all inputs and outputs are correctly identified and calculated enabling the Trust to correctly account for VAT in a timely manner to improve the Trusts cash flow.
7. Maintaining an up-to-date knowledge of current VAT issues and legislation, to be the Trusts Champion and main point of contact for any VAT queries from other members of staff within UHCW Trust.
8. Providing information to external and internal audit, to ensure successful, timely audits and supporting the Financial Accountants in this area.
9. Ensuring certification of invoice and receipt variances to make certain invoices are processed promptly and creditor records are accurate.
10. Preparing and posting transfer and accrual journals as may be required by the Trusts monthly financial reporting procedures and ensuring such journals are done accurately and in accordance with the timescales required by the monthly reporting timetable. A source of support to the junior members of the Team for any journal queries, escalating to Assistant Financial Accountant as required.
11. Ensuring the maintenance of the Trusts authorised signatory database to comply with the Trusts Standing Financial Instructions, including regular reconciliation between Integra and Access databases so that the Trust has an up-to-date and accurate record of all current authorised signatories and the limits of their authority.
12. Maintaining an effective working relationship with other individuals of the financial services section, other officers of the Trust and outside organisations to ensure the delivery of a professional service focused on achieving a high level of customer satisfaction.
13. Supporting the Assistant Financial Accountant in developing and implementing improved procedures and methods of working across all sections of the team on a regular basis, including implementing more efficient methods of transaction processing and recording.
14. Supporting Assistant Financial Accountant in planning and organising the teams workloads to ensure that activities are completed within agreed timescales to deliver an efficient and effective service, whilst optimising resources.
15. Filing source documents in accordance with departmental procedures, ensuring that stored material is readily retrievable to resolve any queries that may arise.
For further details of the job role please see attached job description.
Job description
Job responsibilities
1. Co-ordinating the Trusts daily treasury management duties. Ensuring that a daily cash flow statement is produced for the management of funds in the Trusts Commercial and Paymaster bank accounts and processing any necessary payments in accordance with Standing Financial Instructions and internal procedures.
2. Ensuring the maintenance of the Trusts Office of the Paymaster General or Lloyds cash book on the cash management system, reconciling to the bank statements daily and resolving any discrepancies enabling the accurate production of financial reports and cash flow forecasts. Producing a full monthly cashbook to bank statement reconciliation to enable the accurate production of financial reports and cash flow forecasts.
3. Responsibility for ensuring suppliers are paid on time by ensuring the team produces the weekly payment run and associated files and remittances. Ensuring payments are correctly allocated to suppliers in the purchase ledger system.
4. Reconciling, monitoring, and clearing control accounts in accordance with internal procedures and within agreed timescales, resolving any discrepancies or referring them to the appropriate person. This ensures the accuracy of the general ledger by ensuring accounts are maintained effectively.
5. Lead on the Trusts salary sacrifice schemes, ensuring that all invoices are paid in a timely manner, deductions and re-charges are correctly identified and allocated and the VAT element is recognised and accurately accounted for.
6. Responsible to ensure the undertaking of the monthly VAT return. Preparing the monthly VAT return in accordance with the regulations, guidelines and statutory time limits set down by HM Revenue & Customs, ensuring all inputs and outputs are correctly identified and calculated enabling the Trust to correctly account for VAT in a timely manner to improve the Trusts cash flow.
7. Maintaining an up-to-date knowledge of current VAT issues and legislation, to be the Trusts Champion and main point of contact for any VAT queries from other members of staff within UHCW Trust.
8. Providing information to external and internal audit, to ensure successful, timely audits and supporting the Financial Accountants in this area.
9. Ensuring certification of invoice and receipt variances to make certain invoices are processed promptly and creditor records are accurate.
10. Preparing and posting transfer and accrual journals as may be required by the Trusts monthly financial reporting procedures and ensuring such journals are done accurately and in accordance with the timescales required by the monthly reporting timetable. A source of support to the junior members of the Team for any journal queries, escalating to Assistant Financial Accountant as required.
11. Ensuring the maintenance of the Trusts authorised signatory database to comply with the Trusts Standing Financial Instructions, including regular reconciliation between Integra and Access databases so that the Trust has an up-to-date and accurate record of all current authorised signatories and the limits of their authority.
12. Maintaining an effective working relationship with other individuals of the financial services section, other officers of the Trust and outside organisations to ensure the delivery of a professional service focused on achieving a high level of customer satisfaction.
13. Supporting the Assistant Financial Accountant in developing and implementing improved procedures and methods of working across all sections of the team on a regular basis, including implementing more efficient methods of transaction processing and recording.
14. Supporting Assistant Financial Accountant in planning and organising the teams workloads to ensure that activities are completed within agreed timescales to deliver an efficient and effective service, whilst optimising resources.
15. Filing source documents in accordance with departmental procedures, ensuring that stored material is readily retrievable to resolve any queries that may arise.
For further details of the job role please see attached job description.
Person Specification
Qualifications/Training
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills & Abilities
Essential
Person Specification
Qualifications/Training
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills & Abilities
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
University Hospitals Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
