West Midlands Ambulance Service University NHS Foundation Trust

Senior Stores Person - Fleet

The closing date is 18 September 2025

Job summary

West Midlands Ambulance Service University NHS Foundation Trust is committed to creating an inclusive, supportive, and accessible workplace for everyone where our colleagues feel empowered to succeed.

Each person plays a vital part to ensuring our organisation meets the differing needs of our communities ultimately enabling us to save lives. We acknowledge that a workforce that reflects the communities that it serves provide better patient care and we are therefore looking for self-motivated, enthusiastic people from all backgrounds that care about making a difference to our patients.

We are committed to diversity and inclusivity at all levels. We are proud to have maintained Disability Confident Leader status and as part of our commitments to this we guarantee to invite all applicants who meet the essential criteria for a role to attend assessment or interview. If you have a disability or learning difficulty, and prefer to disclose it, please feel free to do so in your application. You can also contact the Recruitment Team via email at recruitment@wmas.nhs.uk if you wish to have a confidential discussion. We use this information, with your permission, to ensure you are fully supported during the recruitment process.

The Trust is proud to support our Armed Forces community and have signed up to the Step Into Health initiative. We welcome applications from Armed Forces Veterans and Service leavers.

Main duties of the job

An exciting opportunity has become available for a Senior Stores Person to join the Fleet Team.

The location for this post will be a central location within one of the Black Country sites & can be discussed at interview.

The successful candidate will beresponsible for the effective & efficient provision of a robust supply chain across all workshop locations. You willassist with the negotiation and arranging of parts supply contracts/SLA along with implementing, managing and monitoring a consistent stock management system at all locations.

Applicants must have a minimum of 3 GCSEs at Grade C or above along with previous knowledge of stock control systems & a full UK Driving Licence including full category C1 entitlement

About us

If this position involves a regulated activity it will require an Enhanced Disclosure & Barring Service check. The disclosure will, where appropriate to the role, include information against the Independent Safeguarding Authority barred lists for working with children, adults or both

Where a Disclosure & Barring Service (DBS) check is required for the post, all applicants are required to cover the cost of the check. The cost of £55.76 for an enhanced check is payable to our online provider at the time that the DBS application is submitted. Upon receipt of your DBS you will then be required to sign up to the DBS online update service.

We do endeavour to respond to all candidates on an individual basis. Therefore we do ask for your co-operation and patience whilst the short listing process takes place. After the closing date please ensure you check your emails (including junk mail) regularly as contact is usually made via this method.

We are proud to offer flexible working options to support our colleagues to have a greater choice in when, where and how they work. During your interview we will explore this with you and discuss your individual needs and how this could be facilitated for this role to benefit patient experience, service delivery and the work-life balance of colleagues.

Date posted

09 September 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year plus the relevant unsocial hours

Contract

Permanent

Working pattern

Full-time

Reference number

C9217-105-25-26

Job locations

Ambulance Headquarters

Waterfront Business Park

Brierley Hill

West Midlands

DY5 1LX

Job description

Job responsibilities

Responsible for implementing and managing a standardised stock system across all workshop locations (differentiated requirements between primary and secondary locations), including stock lines, max/min qtys, preferred alternative makes SLAs etc.

Alongside workshop managers, supervise Stores people at all locations, ensure that everyone is complying with the standardised processes

Produce statistical reports to the Fleet Management team, make recommendations regarding stock and supply chain improvements

Lead supply chain initiatives and projects from time to time as directed by the fleet management team

Purchase, receive and process orders for all Workshops within the Fleet locality.

Alongside our 3rd party provider, forecast and order spares for the Workshops using personal skills and knowledge to obtain preferential costs and delivery.

Receive requests from Mechanics, Workshop Charge-hands, Operational staff, for parts, both stock and special orders, raising the appropriate orders and ensuring prompt delivery time from our supplier.

Receive spares from suppliers and distribute to Workshops or Stores, including one off items required for vehicle modifications.

Check delivery/invoices for any discrepancies before inputting on computer system.

Sign off and goods receipt orders and parts for payment.

Correct any discrepancies with Suppliers (including surcharges and credit returns)

Maintain the stock control on the Fleetwave System. Produce accurate reports relating to parts spend, usage and stock held, both owned and impress stock.

Implement & control Impress stock systems and to ensure the terms & conditions are strictly adhered to.

Ensure all parts requested comply with the suppliers warranty procedures/terms. Control & monitor the use of consumables.

Co-ordinate and ensure that all relevant Fleet invoices are recharged to the appropriate departments and Account codes.

Identify obsolete stock and work with our 3rd party provider to ensure all procedures are implemented in the disposal of stock & non-stock items as in accordance with WMAS financial instructions/practices.

In the absence of the Fleet Administrator, support the Workshop Manager with entering maintenance related data into the Fleet Management System ensuring accurate & timely closure.

Use, read and understand Suppliers CD Parts Catalogues and Internet Ordering Systems.

Comply with the Trusts Policy, BSI Procedures and Health & Safety regulations including safe systems of work.

Recommend and implement any Policy and Procedure change within the Stores Department as required by the Fleet Management team.

Move heavy spares and units by hand or mechanical lifting equipment i.e. Batteries, Gearboxes, Engines.

Provide administrative support and assistance to Fleet staff.

Take responsibility for the security of stock & to conduct regular audit inspections of stock held at all locations under your remit

Lead the periodic auditing of stock at Fleet locations around the region assisting our 3rd party provider & the finance team.

Adhere strictly to the Trusts Information Technology security guidelines, the Information Technology Data security policy and the protocols and procedures governing the protection of patient identifiable Data.

Collect/deliver spares to all workshop locations, as & when required basis.

Take responsibility for the security of stock & to conduct regular audit inspections of stock held at all locations under your remit.

Organise own workload with little supervision.

Deal with incoming and outgoing telephone / E-mail conversations and enquiries.

Attend Workshop Team Briefings.

The candidate should also possess the following qualities: -

Physically capable of lifting and moving heavy components.

Hold a clean, current driving licence including Cat. C1 and be prepared to assist in the movement of vehicles.

Keyboard skills.

Confidence and experience using a PC with windows facility.

Outgoing personality with good telephone manner.

To be flexible regarding overtime as to the needs of the Trust