Job summary
Job Purpose:
The postholder willprovidecomprehensive, efficient,organisedand confidentialadministrative and governance support for the Responsible Officer (RO) function, exercisingjudgement tomake robust decisions using initiative.
Theprimary focusof the role ison the effective organisation and management of the monthly Responsible Officer Advisory Group (ROAG) meeting, Medical Staffing Panel(MSP)meeting andMedical Workforce Board(MWB)meeting. Thisrole will act as a link between the RO function and the Medical Workforce Team.
Main duties of the job
Key Dimensions:
This role provides critical administrative end-to-end coordination of high-profile meetings such as the Responsible Officer Advisory Group (ROAG), Medical Staffing Panel (MSP)and the Medical Workforce Board(MWB), ensuring these forums run smoothly and deliver on theirobjectives.
The post holder willmaintainrobust systems for recording decisions, tracking actions, and managing statutory compliance, while safeguarding sensitive information with the highest level of discretion.
Beyond meeting management, the role supports the Responsible Officer function throughaccuratedocumentation,timelycorrespondence, and proactive process alignment with the Medical Workforce Team. Flexibility is key, as the post holder may provide cover for other administrative roles within the CMO's office, ensuring continuity of service in a dynamicand fast pacedenvironment.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
PRIMARY DUTIES & AREAS OF RESPONSIBILITY
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Plan, organise, and manage all aspects of the monthly ROAG meeting, including scheduling, agenda preparation, minute-taking and action tracking and monitoring.
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Plan, organise, and manage all aspects of the monthly MSP meeting, including scheduling, agenda preparation, minute-taking and action tracking and monitoring.
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Plan, organise, and manage all aspects of the monthly MWBmeeting, including scheduling, agenda preparation, minute-taking and action tracking and monitoring.
***Preference will be given to internal Trust staff, as well as Priority and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Job description
Job responsibilities
PRIMARY DUTIES & AREAS OF RESPONSIBILITY
-
Plan, organise, and manage all aspects of the monthly ROAG meeting, including scheduling, agenda preparation, minute-taking and action tracking and monitoring.
-
Plan, organise, and manage all aspects of the monthly MSP meeting, including scheduling, agenda preparation, minute-taking and action tracking and monitoring.
-
Plan, organise, and manage all aspects of the monthly MWBmeeting, including scheduling, agenda preparation, minute-taking and action tracking and monitoring.
***Preference will be given to internal Trust staff, as well as Priority and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Person Specification
Qualifcations
Essential
- Educated to diploma level or able to demonstrate the equivalent level of knowledge, skills and demonstrable experience
Knowledge & Experience
Essential
- Proven knowledge and experience of a full range of administrative services acquired through training and relevant experience
- Demonstrable experience communicating sensitive and confidential information.
- Demonstrable experience managing and running high-profile meetings.
Desirable
- Proven knowledge of governance processes and regulatory compliance.
- Demonstrable experience working in the NHS.
SKILLS
Essential
- Strong organisational and time management skills.
- Excellent meeting coordination and minute-taking ability.
- Ability to handle complex and sensitive information.
Person Specification
Qualifcations
Essential
- Educated to diploma level or able to demonstrate the equivalent level of knowledge, skills and demonstrable experience
Knowledge & Experience
Essential
- Proven knowledge and experience of a full range of administrative services acquired through training and relevant experience
- Demonstrable experience communicating sensitive and confidential information.
- Demonstrable experience managing and running high-profile meetings.
Desirable
- Proven knowledge of governance processes and regulatory compliance.
- Demonstrable experience working in the NHS.
SKILLS
Essential
- Strong organisational and time management skills.
- Excellent meeting coordination and minute-taking ability.
- Ability to handle complex and sensitive information.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
