University Hospitals Plymouth NHS Trust

Theatre Clerk

The closing date is 06 April 2026

Apply for this job

Job summary

To provide administrative support to Tavistock Hospital and Tavistock Clinic. Key responsibilities include, the booking and prepping of outpatient clinics as well as providing efficient reception duties. The job holder will be required to work predominantly with Tavistock Hospital but will be required to cover the same level of work in Tavistock at the request of the Tavistock Admin Manager, when required to cover sickness, annual leave or times of operational pressures.

Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.

Main duties of the job

Responsible for the booking of pre-operative assessment and IPDC Theatre lists based at Tavistock Hospital for a variety of specialities.

Booking within the RTT pathways and principles as well as ensuring all patients meet the Tavistock Hospital safety criteria.

Supporting with the booking of outpatient appointments, prepping and requesting of patient case notes as well as covering our busy reception desk. Arriving and departing patients and support our MIU department with administrative duties.

The duties will be on a rotational basis to ensure we have a well knowledge and multiskilled team.

About us

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Details

Date posted

23 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year £24,937 - £26,598 per annum

Contract

Permanent

Working pattern

Full-time

Reference number

216-NB-CO7873225

Job locations

Tavistock Hospital

Spring Hill

Tavistock

PL198LD


Job description

Job responsibilities

1. Manage the PTL selecting patients for admission based on clinical priority determined by the medical teams and chronological waiting list time.

2. Making sure the PTL is up to date with relevant p-codes and priority codes, if not then get that information from letters or directly from consultants in a timely manner.

3. To compile theatre lists for several specialities, creating an appropriate mix of patients using waiting list criteria.

4. To notify patients by letter, telephone or email of admission dates, pre-operative assessment, ensuring that they have the appropriate information on what drugs to stop taking as per Consultants request and instructions to follow prior to their admission.

5. Attending weekly local 8-4-2 meeting with representative from theatre to discuss patients, timings & utilisation.

6. Make the best use of theatre times/utilisation.

7. Ensuring any pre-assessment appointments are booked.

8. Be responsible for informing ward of patients admission and ensuring that all patients notes, and relevant MRSA/blood results are available for the ward staff.

9. Adding patients to Bluespier accurately and in good time for the Consultants to review their lists prior to the day of surgery.

10. Reorganise lists to accommodate short notice cancelations and working efficiently to create a pool of short notice patients, who can utilise cancellation slots. To maximise our overall utilisation.

For further details please see attached JD & PS

Job description

Job responsibilities

1. Manage the PTL selecting patients for admission based on clinical priority determined by the medical teams and chronological waiting list time.

2. Making sure the PTL is up to date with relevant p-codes and priority codes, if not then get that information from letters or directly from consultants in a timely manner.

3. To compile theatre lists for several specialities, creating an appropriate mix of patients using waiting list criteria.

4. To notify patients by letter, telephone or email of admission dates, pre-operative assessment, ensuring that they have the appropriate information on what drugs to stop taking as per Consultants request and instructions to follow prior to their admission.

5. Attending weekly local 8-4-2 meeting with representative from theatre to discuss patients, timings & utilisation.

6. Make the best use of theatre times/utilisation.

7. Ensuring any pre-assessment appointments are booked.

8. Be responsible for informing ward of patients admission and ensuring that all patients notes, and relevant MRSA/blood results are available for the ward staff.

9. Adding patients to Bluespier accurately and in good time for the Consultants to review their lists prior to the day of surgery.

10. Reorganise lists to accommodate short notice cancelations and working efficiently to create a pool of short notice patients, who can utilise cancellation slots. To maximise our overall utilisation.

For further details please see attached JD & PS

Person Specification

Knowledge & Experience

Essential

  • Previous clerical demonstrable experience
  • Previous demonstrable experience of waiting list management or management of complex data.
  • Demonstrate ability to use all main software packages (including word and excel)

Desirable

  • Managing PTL's
  • Proven knowledge of RTT pathway & RTT codes
  • Demonstrate use of hospital software such as Patient Management Sysytem

Qualifications

Essential

  • A-C grade GCSE in English and Maths or equivalent
  • Basic proven knowledge of computerised systems
  • Keyboard skills
  • NVQ level 2 or equivalent

Desirable

  • NVQ level 3

Aptitude & Abilities

Essential

  • Ability to communicate at all levels
  • Excellent telephone manner
  • Excellent organisational skills
  • Good interpersonal skills
  • Ability to maintain confidentiality
Person Specification

Knowledge & Experience

Essential

  • Previous clerical demonstrable experience
  • Previous demonstrable experience of waiting list management or management of complex data.
  • Demonstrate ability to use all main software packages (including word and excel)

Desirable

  • Managing PTL's
  • Proven knowledge of RTT pathway & RTT codes
  • Demonstrate use of hospital software such as Patient Management Sysytem

Qualifications

Essential

  • A-C grade GCSE in English and Maths or equivalent
  • Basic proven knowledge of computerised systems
  • Keyboard skills
  • NVQ level 2 or equivalent

Desirable

  • NVQ level 3

Aptitude & Abilities

Essential

  • Ability to communicate at all levels
  • Excellent telephone manner
  • Excellent organisational skills
  • Good interpersonal skills
  • Ability to maintain confidentiality

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

Tavistock Hospital

Spring Hill

Tavistock

PL198LD


Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

Tavistock Hospital

Spring Hill

Tavistock

PL198LD


Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Hospital Admin Manager

Jill Sloane

jill.sloane@nhs.net

01822612233

Details

Date posted

23 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year £24,937 - £26,598 per annum

Contract

Permanent

Working pattern

Full-time

Reference number

216-NB-CO7873225

Job locations

Tavistock Hospital

Spring Hill

Tavistock

PL198LD


Supporting documents

Privacy notice

University Hospitals Plymouth NHS Trust's privacy notice (opens in a new tab)