Job summary
Are you interested in working in Pharmacy Aseptic Services?
Are you able to follow procedures, organise your work to meet deadlines & thrive in a busy environment?
We are looking for an Assistant Technical Officer to work in our small stock control team. Full training will be given in all aspects of stock control within an aseptic unit. We are currently completing a business case to enable us to relocate to a state of the art new aseptic unit facility.
Please note that sponsorship is not available for this position.
The post holder will be expected to participate in weekend, late duty & bank holiday rotas. Core hours are 37.5 per week within the hours of 7am - 8pm. Part time hours will be considered.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
You will be responsible for topping up stock, maintaining stock rotation and managing the returns/delayed patient database ensuring that the use of outsourced preparations is maximised. You will also be responsible for completing general house-keeping activities within the Production Services Unit. You will follow quality guidelines to ensure patients receive products that are safe to use .The ideal candidate will have a good general education. If not already held, you will complete the Certificate in the Principles and Practice for Pharmacy Support Staff - BTEC Level 2: Unit 6-Managing Pharmaceutical Stock (in-house training is provided). A willingness to respond flexibly to the needs of the Pharmacy and the Trust is essential.
University Hospitals Plymouth is the largest hospital on the Southwest Peninsula providing comprehensive secondary and tertiary care to a population of around 2,000,000 people who can access our specialist services including cardiothoracic surgery, kidney transplantation, neurosurgery, and the regional trauma Centre. Our specialist cancer treatments include bone marrow transplant, sarcoma surgery and hepatobiliary and pancreatic cancer surgery (not exhaustive). We work closely with our community partners in delivering comprehensive health and social care.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY.If you have any issues with applying online and need additional support including reasonable adjustments with the application process, please contact the recruitment team on 01752 432100.We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams.It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Stock Control
1. To be responsible for receiving stock into the production department, allocating space in the required storage areas considering the storage conditions of the products and ensuring stock rotation.
2. To be responsible for allocating stock to colleagues from the closed store areas to maintain effective stock control.
3. To carry out routine stock checks, stock rotation and expiry date stock checks.
4. To manage the returns/delayed patient database ensuring that bags which have been allocated have been used.
5. To return named patient outsourced bags back into stock to enable reuse.
6. To book out outsourced stock following the invoice process.
7. To record savings and wastage data for outsourced chemotherapy and produce a monthly report for the Production Services Manager.
8. To obtain and review certificates of analysis for aseptically procured products to ensure GMP requirements are met.
9. To approve for use or otherwise raw materials, containers and components.
10. To prepare the first draft of standard operating procedures relating to stock control.
11. To be responsible for topping up stock in the aseptic preparation area.
12. To be responsible for liaising with commercial companies regarding delayed orders to obtain expected delivery dates.
For further details please see attached JD & PS
Job description
Job responsibilities
Stock Control
1. To be responsible for receiving stock into the production department, allocating space in the required storage areas considering the storage conditions of the products and ensuring stock rotation.
2. To be responsible for allocating stock to colleagues from the closed store areas to maintain effective stock control.
3. To carry out routine stock checks, stock rotation and expiry date stock checks.
4. To manage the returns/delayed patient database ensuring that bags which have been allocated have been used.
5. To return named patient outsourced bags back into stock to enable reuse.
6. To book out outsourced stock following the invoice process.
7. To record savings and wastage data for outsourced chemotherapy and produce a monthly report for the Production Services Manager.
8. To obtain and review certificates of analysis for aseptically procured products to ensure GMP requirements are met.
9. To approve for use or otherwise raw materials, containers and components.
10. To prepare the first draft of standard operating procedures relating to stock control.
11. To be responsible for topping up stock in the aseptic preparation area.
12. To be responsible for liaising with commercial companies regarding delayed orders to obtain expected delivery dates.
For further details please see attached JD & PS
Person Specification
Knowledge & experience
Essential
- Interest in Science
- Proven understanding of GMP
- Proven understanding of stock control
Desirable
- Demonstrable experience in a medical or health related environment or clean room environment.
- Previous stock control demonstrable experience
- Previous demonstrable experience dispensing medicines.
Qualifications
Essential
- General education to GCSE level A-C/4-9 In Maths and English (or equivalent) or equivalent demonstrable experience in a similar role.
- BTEC level 2 unit "Managing Pharmaceutical Stock" or be prepared to work towards this qualification
Desirable
- BTEC level 2 pharmacy services or equivalent (all units)
- Computer literate
Aptitude and Abilities
Essential
- Mathematical ability
- Ability to work alone or as part of a team
- Able to demonstrate good manual dexterity
- Ability to communicate with others effectively
- Ability to maintain a high level of accuracy in a busy environment
- Good customer care
Desirable
- Good written communication skills
Other
Essential
- Honest and reliable
- Able to co-operate with others
- Able to follow directions carefully
- Able to be flexible with working hours
- Willing to adapt to special requirements e.g. handling cytotoxics
- Willing to be part of bank holidays and early rota, and stay late if required
Desirable
- Able to take personal responsibility
Person Specification
Knowledge & experience
Essential
- Interest in Science
- Proven understanding of GMP
- Proven understanding of stock control
Desirable
- Demonstrable experience in a medical or health related environment or clean room environment.
- Previous stock control demonstrable experience
- Previous demonstrable experience dispensing medicines.
Qualifications
Essential
- General education to GCSE level A-C/4-9 In Maths and English (or equivalent) or equivalent demonstrable experience in a similar role.
- BTEC level 2 unit "Managing Pharmaceutical Stock" or be prepared to work towards this qualification
Desirable
- BTEC level 2 pharmacy services or equivalent (all units)
- Computer literate
Aptitude and Abilities
Essential
- Mathematical ability
- Ability to work alone or as part of a team
- Able to demonstrate good manual dexterity
- Ability to communicate with others effectively
- Ability to maintain a high level of accuracy in a busy environment
- Good customer care
Desirable
- Good written communication skills
Other
Essential
- Honest and reliable
- Able to co-operate with others
- Able to follow directions carefully
- Able to be flexible with working hours
- Willing to adapt to special requirements e.g. handling cytotoxics
- Willing to be part of bank holidays and early rota, and stay late if required
Desirable
- Able to take personal responsibility
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
