Job summary
Applications are invited for a Senior Logistics Assistant to work in Clinical Engineering in Derriford Hospital.
The successful applicant will work to support the Logistics and Stock Manager and the Clinical Engineering Department.
Applicants should have obtained 5 GCSE passes including Maths and English A-C (4-9). They will require advanced IT skills, including Office suite, email, internet, specialist software systems and able to manage, manipulate and report information.
Clinical Engineering is part of Healthcare Science and Technology based at Derriford Hospital. The Department employs 26 Technologists, 5 Administration Staff, 7 Support Workers and several Apprentices providing a management service for Medical Devices in University Hospitals Plymouth NHS Trust, the Plymouth and Cornwall Community Healthcare organisations and other healthcare providers. The Department is also responsible for providing a Medical Equipment Library service.
For an informal discussion, or to arrange an informal visit to the department, please contact Stephen Bond, Head of Operations 01752 431333.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
The post holder provides specialised logistics support under the direction of the Senior Logistics Lead.
The post holder will require the ability to prioritise demands, accommodate unplanned events and work without direct supervision.
The post holder needs to be able to achieve a high level of accuracy in numerical, word documents and Excel.
The post holder covers absences within the team with functions of medical device processing and distribution.
The post holder must always maintain professionalism, often in difficult or pressured environments.
The post holder will be involved in stock handling, raising orders, deliveries, chasing orders and assisting fully in the wider Teams functions.
Post holder will provide cover for essential roles performed by other member of the team including within our equipment processing room and returning medical devices to wards.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission.
We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
-
1.1. Based in Clinical Engineering Department or other sites when required.
1.2. Understands and can operate the stores processes within Clinical Engineering in support of the Logistics and Stock Manager function.
1.3. Places orders with external suppliers and Supply Chain using the Oracle Purchasing System and Genesis System with appropriate compliance withstanding financial instructions as required by the Logistics and Stock Manager.
1.4. Undertaking stock takes when required.
1.5. Monitors repaired equipment in Clinical Engineering and returns equipment to the Medical Equipment Library, Wards or Departments as appropriate
1.6. Decontaminates equipment, reporting excessive or high-risk contamination to the appropriate Team Leader
1.7. Assists with the Trusts Medical Devices database housekeeping.
1.8. Logs requests into the Trusts Medical Devices database.
1.9. Engages with relevant training courses to enable achievement of competencies and assembly of a personal portfolio supportive of future progression in the Clinical Engineering Logistics speciality.
1.10. Provides reports to management team on stock issues.
- For further details please see attached JD&PS,
Job description
Job responsibilities
-
1.1. Based in Clinical Engineering Department or other sites when required.
1.2. Understands and can operate the stores processes within Clinical Engineering in support of the Logistics and Stock Manager function.
1.3. Places orders with external suppliers and Supply Chain using the Oracle Purchasing System and Genesis System with appropriate compliance withstanding financial instructions as required by the Logistics and Stock Manager.
1.4. Undertaking stock takes when required.
1.5. Monitors repaired equipment in Clinical Engineering and returns equipment to the Medical Equipment Library, Wards or Departments as appropriate
1.6. Decontaminates equipment, reporting excessive or high-risk contamination to the appropriate Team Leader
1.7. Assists with the Trusts Medical Devices database housekeeping.
1.8. Logs requests into the Trusts Medical Devices database.
1.9. Engages with relevant training courses to enable achievement of competencies and assembly of a personal portfolio supportive of future progression in the Clinical Engineering Logistics speciality.
1.10. Provides reports to management team on stock issues.
- For further details please see attached JD&PS,
Person Specification
Knowledge & Experience
Essential
- Previous demonstrable experience in a logistics/retail role.
- Demonstrable experience of delivering a wide range of administrative tasks to a high standard in a service focused environment.
- Excellent IT skills, including MS Office, email and internet. Able to accurately manage, manipulate and report information in multiple formats, i.e., spreadsheets and databases.
Desirable
- Demonstrable experience working within a large clinical setting.
- Demonstrable experience with accredited quality management system.
Qualifications
Essential
- NVQ Level 3 in Business Administration or equivalent demonstrable experience
- Minimum 5 x GCSEs including A-C (4-9) in Maths and English, or equivalent experience.
Desirable
- Computer literate (ECDL or equivalent)
Aptitude & Abilities
Essential
- Proven communication skills and ability to communicate effectively at all levels.
- Excellent organisation skills
- Able to manage unpredictable work demands, work patterns and interruptions within the routine workday.
Desirable
- Willingness to train and develop further skills.
Person Specification
Knowledge & Experience
Essential
- Previous demonstrable experience in a logistics/retail role.
- Demonstrable experience of delivering a wide range of administrative tasks to a high standard in a service focused environment.
- Excellent IT skills, including MS Office, email and internet. Able to accurately manage, manipulate and report information in multiple formats, i.e., spreadsheets and databases.
Desirable
- Demonstrable experience working within a large clinical setting.
- Demonstrable experience with accredited quality management system.
Qualifications
Essential
- NVQ Level 3 in Business Administration or equivalent demonstrable experience
- Minimum 5 x GCSEs including A-C (4-9) in Maths and English, or equivalent experience.
Desirable
- Computer literate (ECDL or equivalent)
Aptitude & Abilities
Essential
- Proven communication skills and ability to communicate effectively at all levels.
- Excellent organisation skills
- Able to manage unpredictable work demands, work patterns and interruptions within the routine workday.
Desirable
- Willingness to train and develop further skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
