Job summary
An exciting opportunity has arisen for a keen and motivated individual to join the Cancer Services Team as an Assistant Cancer Pathway Coordinator. This role will require you to assist Cancer Pathway Coordinators in undertaking the tracking and escalation of all suspected and diagnosed cancer patients through their pathway, to attend and present at MDT meetings, and to collect data on the patients and their pathways.
The successful applicant should be competent with a variety of computer packages particularly Excel and must have demonstrable experience of iPM. The applicant must be able to manage and prioritise their own workload, have excellent communication skills and enjoy working as part of a team.
Applicants who are shortlisted are encouraged to attend an MDT meeting prior to attending their interview. For further details and for all other queries regarding this vacancy please email Victoria Kennington via (victoria.kennington@nhs.net).
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
- To assist in the daily tracking of patients through their cancer pathway, escalating any barriers preventing patients from reaching the next stage of their pathway.
- To provide administrative support to Cancer MDT meetings, this includes generating the agenda, taking minutes, presenting and distributing outcomes.
- To collect a lot of data and upload it into the Somerset Cancer Register (SCR), including Cancer Outcomes and Services Dataset (COSD), which takes up a large proportion of the role.
- To provide cover and as necessary for Cancer Pathway Coordinators and other members of the Cancer Services Team.
- This is not a patient-facing role so you will spend a lot of time working at your desk on a computer.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Tracking Patients:
- To assist in the daily tracking of patients along their cancer journey and to identify and escalate any delays or barriers.
- To work cohesively with the administrative and managerial teams to ensure staff aware of patient delays.
- To assist in the preparation of breach analysis reports.
MDT Meetings:
- Ensure all patients are discussed at MDT meetings in line with the National Cancer Standards.
- Ensure that all MDT decisions relating to the individual patients management plan are recorded on the MDT proforma and filed in the patients medical record and distributed to appropriate persons.
- Liaise with relevant teams to ensure that all patient information is available for the effective functioning of the MDTs, including relevant medical records, radiology reports and histopathology results.
- Liaise with Tertiary referring hospitals to ensure all information is available to allow discussion of Tertiary patients at the MDT.
- Produce an agenda for each MDT meeting, collating a list of patients to be discussed and ensuring the agenda is distributed by the deadline.
- Serve as a focal point for core and extended MDT members to refer patients to MDT meetings.
- Effectively manage and operate the video conferencing equipment within an MDT.
Data Collection:
- Ensure accurate data is rapidly captured and recorded to meet the standards for the management of patients, and to fulfil the cancer information requirements, e.g. COSD (Cancer Outcomes and Services Dataset), Cancer Waiting Times and National Audits.
- To be proficient in the use of CRIS, iLab and Somerset Cancer Register Systems.
- To understand medical terminology relating to cancer patients.
For further details please see the attached JD & PS
***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.
Available as a fixed term contract or secondment opportunity. (With current line manager's agreement). *** Secondment with the possibility of becoming permanent.
Job description
Job responsibilities
Tracking Patients:
- To assist in the daily tracking of patients along their cancer journey and to identify and escalate any delays or barriers.
- To work cohesively with the administrative and managerial teams to ensure staff aware of patient delays.
- To assist in the preparation of breach analysis reports.
MDT Meetings:
- Ensure all patients are discussed at MDT meetings in line with the National Cancer Standards.
- Ensure that all MDT decisions relating to the individual patients management plan are recorded on the MDT proforma and filed in the patients medical record and distributed to appropriate persons.
- Liaise with relevant teams to ensure that all patient information is available for the effective functioning of the MDTs, including relevant medical records, radiology reports and histopathology results.
- Liaise with Tertiary referring hospitals to ensure all information is available to allow discussion of Tertiary patients at the MDT.
- Produce an agenda for each MDT meeting, collating a list of patients to be discussed and ensuring the agenda is distributed by the deadline.
- Serve as a focal point for core and extended MDT members to refer patients to MDT meetings.
- Effectively manage and operate the video conferencing equipment within an MDT.
Data Collection:
- Ensure accurate data is rapidly captured and recorded to meet the standards for the management of patients, and to fulfil the cancer information requirements, e.g. COSD (Cancer Outcomes and Services Dataset), Cancer Waiting Times and National Audits.
- To be proficient in the use of CRIS, iLab and Somerset Cancer Register Systems.
- To understand medical terminology relating to cancer patients.
For further details please see the attached JD & PS
***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.
Available as a fixed term contract or secondment opportunity. (With current line manager's agreement). *** Secondment with the possibility of becoming permanent.
Person Specification
Knowledge & Experience
Essential
- Proven knowledge of Microsoft Office - to include Word, Excel, Access & Outlook
- Medical terminology
- Previous NHS demonstrable experience
Desirable
- Proven understanding of Cancer Waiting Times guidance
- Proven knowledge of Somerset Cancer Register database
- Interest in cancer speciality
Qualifications
Essential
- NVQ level 3 in Business and Administration or equivalent demonstrable experience
- OCR II or equivalent demonstrable experience
- English and Maths to GCSE level A - C/ 4 - 9 or equivalent demonstrable experience
Desirable
- Willing to complete training courses appropriate for the development of the role
Aptitude & Abilities
Essential
- Good written and verbal communication skills
- Good telephone manner
- Ability to work on own without close supervision and as part of a large team
Person Specification
Knowledge & Experience
Essential
- Proven knowledge of Microsoft Office - to include Word, Excel, Access & Outlook
- Medical terminology
- Previous NHS demonstrable experience
Desirable
- Proven understanding of Cancer Waiting Times guidance
- Proven knowledge of Somerset Cancer Register database
- Interest in cancer speciality
Qualifications
Essential
- NVQ level 3 in Business and Administration or equivalent demonstrable experience
- OCR II or equivalent demonstrable experience
- English and Maths to GCSE level A - C/ 4 - 9 or equivalent demonstrable experience
Desirable
- Willing to complete training courses appropriate for the development of the role
Aptitude & Abilities
Essential
- Good written and verbal communication skills
- Good telephone manner
- Ability to work on own without close supervision and as part of a large team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
