Job summary
Recruitment Assistant - University Hospital Plymouth NHS Trust
Are you an enthusiastic individual with demonstrable experience in administration? An excellent opportunity has arisen to join the dynamic Recruitment Team at University Hospital Plymouth NHS Trust as a Recruitment Assistant.
We are looking for someone who is:
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Passionate and proactive
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Experienced in administrative tasks
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Able to support the recruitment process efficiently
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A strong communicator with great attention to detail
- Confident working within a busy, fast paced environment
Join us and play a vital role in attracting the best talent to our hospital, helping us deliver outstanding care to our community.
This is an office based role with some flexibility to work from home when business needs allow. Working days are Monday, Wednesday and Fridays.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
For an informal conversation about the role prior to applying please contact Yasmin Maddison - yasmin.maddison@nhs.net or via MS Teams.
Main duties of the job
The post holder's role includes the day to day delivery of a comprehensive and responsive Recruitment Service within the trust, including providing specialist guidance on creative advertising, robust selection processes, adherence to the NHS Employment Check standards and ensuring compliance with appropriate employment legislation. Be the first point of call for Recruitment queries and issues for managers and other key stakeholders.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Responsible for processing recruitment related correspondence and documentation ensuring efficient and accurate completion of safe recruitment procedures for designated areas to include advertising vacancies, shortlisting, preparing and issuing contracts, in line with employment legislation, Trust and Department of Health guidelines.
Support the recruitment officers in ensuring the whole recruitment process is carried out accurately, efficiently and in a timely manner in line with Trust Policies and Procedures. Ensure staff and members of the public are dealt with courteously, diplomatically and efficiently. Deal with enquiries and promote the interests of University Hospitals Plymouth NHS Trust optimising all recruitment opportunities. This may include signposting and referrals in line with HR requirements. Participate in recruitment and careers events as required at both a local and national level (sometimes outside office hours) Maintain departmental filing systems ensuring that information can be retrieved quickly and efficiently. Attend Open Days, Recruitment events and other recruitment programmes. Input data for vacancies/ applications, interviews, new starters and any other recruitment related information through NHS Jobs and ESR. Responsible for processing and placing adverts (locally, nationally and internationally), liaising with advertising agency and recruiting managers within designated areas of responsibility, ensuring compliance with Trust procedures and journal deadlines. Participate in meetings and activities relating to the recruitment process (e.g. relevant departmental meetings and recruitment and retention meetings), and support the implementation of change.
Job description
Job responsibilities
Responsible for processing recruitment related correspondence and documentation ensuring efficient and accurate completion of safe recruitment procedures for designated areas to include advertising vacancies, shortlisting, preparing and issuing contracts, in line with employment legislation, Trust and Department of Health guidelines.
Support the recruitment officers in ensuring the whole recruitment process is carried out accurately, efficiently and in a timely manner in line with Trust Policies and Procedures. Ensure staff and members of the public are dealt with courteously, diplomatically and efficiently. Deal with enquiries and promote the interests of University Hospitals Plymouth NHS Trust optimising all recruitment opportunities. This may include signposting and referrals in line with HR requirements. Participate in recruitment and careers events as required at both a local and national level (sometimes outside office hours) Maintain departmental filing systems ensuring that information can be retrieved quickly and efficiently. Attend Open Days, Recruitment events and other recruitment programmes. Input data for vacancies/ applications, interviews, new starters and any other recruitment related information through NHS Jobs and ESR. Responsible for processing and placing adverts (locally, nationally and internationally), liaising with advertising agency and recruiting managers within designated areas of responsibility, ensuring compliance with Trust procedures and journal deadlines. Participate in meetings and activities relating to the recruitment process (e.g. relevant departmental meetings and recruitment and retention meetings), and support the implementation of change.
Person Specification
Qualifications
Essential
- Proven NVQ3 Level Education or equivalent qualification/demonstrable experience in a similar role
Knowledge and Experience
Essential
- Demonstrable experience of working within a busy administration office.
- Proven demonstrable experience within a customer service environment with focus on direct customer service.
- IT literate proficient in the use of Microsoft Office, internal databases and using the internet for research purposes.
Desirable
- Proven knowledge of safe recruitment checks and procedures.
- Employment law proven knowledge.
- Previous demonstrable experience of working within a recruitment department of a large organisation.
Person Specification
Qualifications
Essential
- Proven NVQ3 Level Education or equivalent qualification/demonstrable experience in a similar role
Knowledge and Experience
Essential
- Demonstrable experience of working within a busy administration office.
- Proven demonstrable experience within a customer service environment with focus on direct customer service.
- IT literate proficient in the use of Microsoft Office, internal databases and using the internet for research purposes.
Desirable
- Proven knowledge of safe recruitment checks and procedures.
- Employment law proven knowledge.
- Previous demonstrable experience of working within a recruitment department of a large organisation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
