Job summary
MAJOR TRAUMA CENTRE ADMINISTRATOR
Band 2
(1.0 WTE/37.5 hours per week)
An exciting opportunity has arisen for a keen and motivated individual to join the Major Trauma Centre (MTC) team at Plymouth Hospitals NHS Trust.
This post will provide efficient and timely administrative support to the MTC Management team, including the Clinical Leads and Peninsula Trauma Manager. In addition to providing administrative support to the Major Trauma Centre Clinical Co-ordinators (MTCCs) and the MTC rehabilitation (MTRC) team.
The role will also include collecting and recording of data for patients at the MTC on the trauma database, together with the preparation of information and audit data to support clinicians and the MTC in audit, research and analysis of clinical outcome
The successful applicant should be conversant with a variety of computer packages and have experience of patient management systems. The applicants must be able to manage and prioritise their own workload, have excellent communication skills and enjoy working as part of a team. Experience working within a clinical setting required.
Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.
Main duties of the job
To provide an efficient and timely administrative and secretarial service to the Major Trauma Centre (MTC) Management team, including:
- MTC Clinical Lead
- MTC Governance Lead
- MTC Rehabilitation Lead
- Peninsula Trauma Manager
- MTC Co-ordinator Lead and Co-ordinators, Rehabilitation Co-ordinators
To provide administrative support to the Major Trauma Centre Co-ordinators (MTCCs) at the MTC, ensuring accurate collection of data for all major trauma patients, in preparation for the submission of data to the National Major Trauma Registry (NMTR).
To provide secretarial support to the MTC staff as detailed above.
To utilise iPM, NerveCentre, SALUS and other systems/databases to track patients and upload relevant data to the Major Trauma database
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Main responsibilities and further details about the role are available in the job description.
Primary duties & areas of responsibility include:
- Major Trauma Centre Co-ordinator (MTCC) Assistance
- Support for MTC Rehabilitation Teams
- Governance
- Data and information
- Secretarial
***Preference will be given to internal Trust staff, as well as Priority and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Job description
Job responsibilities
Main responsibilities and further details about the role are available in the job description.
Primary duties & areas of responsibility include:
- Major Trauma Centre Co-ordinator (MTCC) Assistance
- Support for MTC Rehabilitation Teams
- Governance
- Data and information
- Secretarial
***Preference will be given to internal Trust staff, as well as Priority and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Person Specification
Aptitude & Abilities
Essential
- Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
- Ability to work on own initiative/ ability to work effectively within a large team of people.
- Attention to detail and accuracy
- Time management and organisational skills
Desirable
Knowledge and Experience
Essential
- Proven knowledge of Microsoft Office - to include Word, Excel, Access & Outlook and PowerPoint
- Medical terminology
- Demonstrable experience working within a large clinical setting
- Taking of minutes
- To maintain absolute confidentiality of all information gathered during the course of day to day activities
- Proven administrative skills
- Advanced Keyboard skills
Desirable
- Interest in trauma speciality
- Understanding of National major trauma centre requirements
- Proven knowledge of databases
- Awareness of data protection
Qualifications
Essential
- GCSE's 9-4 (A-C) in Maths & English
- NVQ level 2 in either business administration or related subject or equivalent demonstrable experience
Person Specification
Aptitude & Abilities
Essential
- Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
- Ability to work on own initiative/ ability to work effectively within a large team of people.
- Attention to detail and accuracy
- Time management and organisational skills
Desirable
Knowledge and Experience
Essential
- Proven knowledge of Microsoft Office - to include Word, Excel, Access & Outlook and PowerPoint
- Medical terminology
- Demonstrable experience working within a large clinical setting
- Taking of minutes
- To maintain absolute confidentiality of all information gathered during the course of day to day activities
- Proven administrative skills
- Advanced Keyboard skills
Desirable
- Interest in trauma speciality
- Understanding of National major trauma centre requirements
- Proven knowledge of databases
- Awareness of data protection
Qualifications
Essential
- GCSE's 9-4 (A-C) in Maths & English
- NVQ level 2 in either business administration or related subject or equivalent demonstrable experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
