Job summary
This role is to lead admin teams across, Oncology Medical Records, Brent, Chemotherapy Day Case and Oncology Reception.
Providing in house training and support for the Admin team within these areas, to support when staffing is low and Managing performance.
This role is to review processes, and liaise with the Oncology Pathway co-ordinator
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
- Provide a staff Rota.
- Provide staff huddles
- Implement/review processes
- Provide training to staff
- Have in depth knowledge of all areas to be able to step in and support
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
The post holder will be responsible for the supervision of the administration staff for Oncology Outpatients, Chemotherapy day case, Brent ward clerks and Oncology Medical Records.
This role would be ensuring daily preparation of clinics, supporting Ward clerks on Brent, maintaining reception cover for Oncology and Chemotherapy, booking appointments for outpatient clinics and daycase patients for Chemotherapy. To be a point of contact for the staff in Oncology Outpatients/Chemotherapy, Brent ward and Medical Records.
To work in collaboration with staff in other areas of the Trust to facilitate a streamlined service for the patient.
Job description
Job responsibilities
The post holder will be responsible for the supervision of the administration staff for Oncology Outpatients, Chemotherapy day case, Brent ward clerks and Oncology Medical Records.
This role would be ensuring daily preparation of clinics, supporting Ward clerks on Brent, maintaining reception cover for Oncology and Chemotherapy, booking appointments for outpatient clinics and daycase patients for Chemotherapy. To be a point of contact for the staff in Oncology Outpatients/Chemotherapy, Brent ward and Medical Records.
To work in collaboration with staff in other areas of the Trust to facilitate a streamlined service for the patient.
Person Specification
Qualifications
Essential
- oPrevious clerical experience oGrades or equivalent experience
Desirable
- oECDL oNVQ in Administration , IPM
Knowledge
Essential
- Experience in the NHS, working knowledge of IPM
Desirable
- Experience in Oncology, Previous management of staff
Person Specification
Qualifications
Essential
- oPrevious clerical experience oGrades or equivalent experience
Desirable
- oECDL oNVQ in Administration , IPM
Knowledge
Essential
- Experience in the NHS, working knowledge of IPM
Desirable
- Experience in Oncology, Previous management of staff
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
