University Hospitals Plymouth NHS Trust

Fundraising Assistant

The closing date is 15 July 2025

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Job summary

Want to make a real difference and support your local NHS? Plymouth Hospitals Charity is seeking a motivated and friendly Fundraising Assistant to join our team. This is a brilliant opportunity to gain hands-on charity experience, with the option to complete a nationally recognised Level 3 Fundraising Apprenticeship.

In this role, you'll:

  • Be the first point of contact at our vibrant Charity Hub

  • Assist visitors, donors, staff and volunteers

  • Process donations and manage donor records via our CRM

  • Support fundraising campaigns, events, logistics and volunteers

  • Help with social media, email, print and internal comms

  • Support our lottery, donor stewardship and ensure compliance with GDPR/NHS/Fundraising Regulator standards

What we're looking for:

  • A friendly, proactive, professional approach

  • Strong organisational and communication skills

  • Interest in fundraising, marketing and charity work

  • Willingness to learn and work as part of a dynamic team

  • Availability for full-time, with occasional off-site event support

What we offer:

  • A supportive team environment

  • Optional Level 3 Fundraising Apprenticeship

  • Opportunities to contribute to NHS charity initiatives

  • Development of valuable skills in events, admin, and supporter car

***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

  1. Act as the first point of contact for fundraisers, members of the public, staff and supporters in the Charity Hub.
  2. Provide administrative support across a wide range of fundraising activities, including individual giving, events, community fundraising and legacy income.
  3. Responsible for the accurate recording of fundraising income, Gift Aid declarations and donor information on the charity CRM system.
  4. Support fundraiser stewardship by ensuring timely acknowledgements and assisting with thank-you communications.
  5. Help to deliver events and fundraising campaigns, including sourcing materials, coordinating volunteers and attending events.
  6. Contribute to marketing and communications via social media, email, print and internal platforms.
  7. Support reception duties, handling cash/card donations, signposting visitors and answering queries.
  8. Support the administration and delivery of the public lottery, including supporting volunteers contacting lapsed players and stewarding current members.
  9. Assist the Fundraising Manager by researching new partnership opportunities with local businesses, events and stakeholders.
  10. Help ensure all activity complies with GDPR, NHS governance, and Fundraising Regulator guidance.

About us

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted

Details

Date posted

24 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum, Pro Rata

Contract

Permanent

Working pattern

Full-time, Job share

Reference number

216-AJ-A7277871

Job locations

Charity Hub, Level 6, Derriford Hospital

Derriford Road

Plymouth

PL6 8DH


Job description

Job responsibilities

  1. Reception and Public-Facing Duties Provide reception cover at the Charity Hub desk; welcome and assist fundraisers, patients, staff, visitors and supporters.Accept, record and receipt donations (cash, card, cheque), ensuring accuracy and compliance.Act as a helpful, compassionate and professional first point of contact.
  2. Supporter Care and Enquiries Respond to inquiries by phone, email and in person regarding fundraising, donations, and events.Prepare thank-you letters, certificates and welcome packs for donors and fundraisers.Offer advice and support to staff, volunteers, and members of the public involved in fundraising.Support the administration of the public lottery, including data entry, answering membership queries, contacting lapsed players, and stewarding current players
  3. Event and Campaign Support Assist with the planning, delivery and follow-up of internal and community fundraising events.Help coordinate supplies, promotional materials, and volunteer communications.Attend events on behalf of the charity, occasionally during evenings or weekends.
  4. CRM and Data Management Input and maintain accurate supporter and income records on the charitys CRM system.Process Gift Aid declarations and manage consent preferences.Help generate income reports and mailing lists to inform campaign planning.
  5. Finance & Income Processing Assist with counting and reconciling donations received at the Hub and via post.Help prepare bank paying-in slips and liaise with the charity finance team for income reconciliation.
  6. Marketing & Communications Help identify social media, email and print content to promote fundraising activity.Source and collate impact stories to share with supporters and staff.Distribute posters, leaflets, and event materials around the hospital site.
  7. Governance & Compliance Ensure all activity complies with GDPR, UHP Trust policy and Fundraising Regulator guidance.Support preparation of fundraising committee papers and help maintain accurate records for audit purposes.
  8. Research To support the Fundraising Manager by researching potential new charity partnerships with local businesses, organisations, events and key individuals.

Job description

Job responsibilities

  1. Reception and Public-Facing Duties Provide reception cover at the Charity Hub desk; welcome and assist fundraisers, patients, staff, visitors and supporters.Accept, record and receipt donations (cash, card, cheque), ensuring accuracy and compliance.Act as a helpful, compassionate and professional first point of contact.
  2. Supporter Care and Enquiries Respond to inquiries by phone, email and in person regarding fundraising, donations, and events.Prepare thank-you letters, certificates and welcome packs for donors and fundraisers.Offer advice and support to staff, volunteers, and members of the public involved in fundraising.Support the administration of the public lottery, including data entry, answering membership queries, contacting lapsed players, and stewarding current players
  3. Event and Campaign Support Assist with the planning, delivery and follow-up of internal and community fundraising events.Help coordinate supplies, promotional materials, and volunteer communications.Attend events on behalf of the charity, occasionally during evenings or weekends.
  4. CRM and Data Management Input and maintain accurate supporter and income records on the charitys CRM system.Process Gift Aid declarations and manage consent preferences.Help generate income reports and mailing lists to inform campaign planning.
  5. Finance & Income Processing Assist with counting and reconciling donations received at the Hub and via post.Help prepare bank paying-in slips and liaise with the charity finance team for income reconciliation.
  6. Marketing & Communications Help identify social media, email and print content to promote fundraising activity.Source and collate impact stories to share with supporters and staff.Distribute posters, leaflets, and event materials around the hospital site.
  7. Governance & Compliance Ensure all activity complies with GDPR, UHP Trust policy and Fundraising Regulator guidance.Support preparation of fundraising committee papers and help maintain accurate records for audit purposes.
  8. Research To support the Fundraising Manager by researching potential new charity partnerships with local businesses, organisations, events and key individuals.

Person Specification

Qualifications

Essential

  • oDemonstrable experience in customer-facing or reception roles
  • oComfortable handling telephone, email and face-to-face enquiries
  • oNVQ Level 4 or equivalent Demonstrable experience / education

Essential

Essential

  • Excellent written and verbal communication skills
  • Strong organisational skills and attention to detail
  • oConfident using Microsoft Office and CRM/database systems

Desirable

  • Experience using customer database
  • Previous fundraising experience
Person Specification

Qualifications

Essential

  • oDemonstrable experience in customer-facing or reception roles
  • oComfortable handling telephone, email and face-to-face enquiries
  • oNVQ Level 4 or equivalent Demonstrable experience / education

Essential

Essential

  • Excellent written and verbal communication skills
  • Strong organisational skills and attention to detail
  • oConfident using Microsoft Office and CRM/database systems

Desirable

  • Experience using customer database
  • Previous fundraising experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

Charity Hub, Level 6, Derriford Hospital

Derriford Road

Plymouth

PL6 8DH


Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

Charity Hub, Level 6, Derriford Hospital

Derriford Road

Plymouth

PL6 8DH


Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Head of Charity

Corinne Smith

c.smith162@nhs.net

01752432100

Details

Date posted

24 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum, Pro Rata

Contract

Permanent

Working pattern

Full-time, Job share

Reference number

216-AJ-A7277871

Job locations

Charity Hub, Level 6, Derriford Hospital

Derriford Road

Plymouth

PL6 8DH


Supporting documents

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