Job summary
This is an exciting development opportunity for an experienced administrator to bring their experience and knowledge to the Gateway Hub as a Acute GP admin co-ordinator.
The Gateway Hub is located onsite at University Hospitals Plymouth (UHP). It supports a delivery of an integrated approach to avoid unnecessary admissions and provides care for people with medical problems who do not require hospital admission. We link to community services and general practice to support the interface between primary and secondary care.
The Gateway Hub also provides clinical cover for our exciting Integrated Virtual Ward. We are committed to revolutionising healthcare delivery for acute and community patients. Our aim to provide high quality, patient-centred care in the comfort of their own homes.
Please note that this post is located on site at University Hospitals Plymouth NHS Trust and is not a working from home opportunity.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
As we move towards a new era of integrated care and working collaboratively across organisational boundaries, the need for dynamic, focused teamwork is vital.
Working with the Acute GP team you will monitor and ensure the management of patients is efficient and effective, considering the individual needs of the patient and the requirements of the service. A key part of the role will be providing administrative support to all clinical and non-clinical colleagues involved, link in with community teams and other services as requested and work across the wide range of IT systems.
The successful applicant will work closely with the Deputy Service Line Manager and Clinical Admin manager and key stakeholders including Primary care, Community Services, Acute hospital services and others to develop services.
Please note, this post is based onsite at UHP and not a working from home opportunity.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. The population is characterised by its diversity - the rural and the urban, the wealthy and pockets of deprivation, and wide variance in health and life expectancy. We work collaboratively with Primary care, Community Services, Acute hospital and other key services to deliver best outcome for the patients.
Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.
Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.
Job description
Job responsibilities
- Monitor and run Acute GP email inbox.
- Receive referrals in conjunction with clinical team.
- Consult clinical team if there are discrepancies in referrals.
- Register/ manage/ discharge patients on patient management systems required for Gateway Hub.
- Invite new patients for clinical outpatient sessions in conjunction with booking rules and guidelines.
- Book follow-up appointments that have been requested when instructed to do so, using appropriate guidelines, e.g. bloods.
- Liaise with community Coordinator re face to face follow ups, Intravenous capacity.
- Telephone patients/ relatives/ carers as required.
- Take appropriate actions when clinic capacity alters, e.g. cancellations, over-bookings etc.
- Notify appropriate staff members of changes/cancellations to clinics
For further details please see the attached JD and PS
Job description
Job responsibilities
- Monitor and run Acute GP email inbox.
- Receive referrals in conjunction with clinical team.
- Consult clinical team if there are discrepancies in referrals.
- Register/ manage/ discharge patients on patient management systems required for Gateway Hub.
- Invite new patients for clinical outpatient sessions in conjunction with booking rules and guidelines.
- Book follow-up appointments that have been requested when instructed to do so, using appropriate guidelines, e.g. bloods.
- Liaise with community Coordinator re face to face follow ups, Intravenous capacity.
- Telephone patients/ relatives/ carers as required.
- Take appropriate actions when clinic capacity alters, e.g. cancellations, over-bookings etc.
- Notify appropriate staff members of changes/cancellations to clinics
For further details please see the attached JD and PS
Person Specification
KNOWLEDGE & EXPERIENCE
Essential
- oGood level of ability to use computerised systems
- oDemonstrable administration experience
- oDemonstrable level of excellent communication skills
Desirable
- oPrevious demonstrable experience with System 1, IPM and other clinical systems
- oPrevious demonstrable supervisory experience
QUALIFICATIONS
Essential
- oNVQ Level 3 Business and Admin (or equivalent)
- oGCSE in Maths & English level 4-9 (A-C)
APTITUDE & ABILITIES
Essential
- oGood communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
- oAble to work well in a busy environment and meet deadlines
- oAccuracy
Person Specification
KNOWLEDGE & EXPERIENCE
Essential
- oGood level of ability to use computerised systems
- oDemonstrable administration experience
- oDemonstrable level of excellent communication skills
Desirable
- oPrevious demonstrable experience with System 1, IPM and other clinical systems
- oPrevious demonstrable supervisory experience
QUALIFICATIONS
Essential
- oNVQ Level 3 Business and Admin (or equivalent)
- oGCSE in Maths & English level 4-9 (A-C)
APTITUDE & ABILITIES
Essential
- oGood communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
- oAble to work well in a busy environment and meet deadlines
- oAccuracy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
