Job summary
To provide Supply Chain & Admin support to the Supply Chain Supervisors and Assistant Supply Chain Manager.
To provide an ordering and stowing service for medical and other consumables at various locations internally and externally around Derriford Hospital.
Receipt Trust wide orders through Genesis, Oracle, and Planet.
Provide inventory management service to all Theatre locations.
Support scan4safety point of care product scanning for all clinical areas.
Support operation and replenishment of Daily Ward & PPE Store.
Responsible for managing stock from supplier to delivery to a central point for onward delivery to the point of consumption.
Replenish Genesis related stock for all locations as per set system parameters.
Pick and deliver goods for patient care, as per agreed schedule to meet service line demands.
Support operation of Stationery & Uniform stores.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Support return stock process to avoid waste & promote cost avoidance.
Main duties of the job
Supply Chain Coordinator lies within the Trust Supply Chain process, they will integrate, coordinate, and control the movement of goods, materials, and information from the supplier to the clinical teams within the Estover Distribution centre & Hospital which includes consumable and clinical stock.
The role will cover all areas; Warehouse; Materials Management; Theatres; Goods In; Daily Ward, External Materials Management and Stock Returns
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
To order and stow stock at ward/department level, using bar code systems where materials management and theatres solutions have been established for agreed stocked product lines.
Top-up of wards and theatres to be carried out in accordance with pre-determined schedule.
Timely receipt of orders placed forward top-up on Trust inventory system.
To replenish, receipt, issue and stow stock using Genesis system.
Stock to be rotated by expiry date when topping-up storage locations, ensuring stock with shortest life is in position to be used first.
To process requisitions on the computer system in accordance with an agreed input timetable, with delegated responsibility for authorising orders for @ 100 wards and departments with a value of up to £3million per annum.
To ensure any returns to suppliers are processed efficiently, with the correct paperwork, and a credit is raised by the supplier.
Coordinate delivery to offsite locations using appropriate drivers.
To accept & receipt deliveries into the Estover Distribution centre
To print off warehouse daily picking lists.
To print off daily ward picking lists.
Support Clinical teams to deliver the best patient care.
For further details please see attched JD&PS.
Job description
Job responsibilities
To order and stow stock at ward/department level, using bar code systems where materials management and theatres solutions have been established for agreed stocked product lines.
Top-up of wards and theatres to be carried out in accordance with pre-determined schedule.
Timely receipt of orders placed forward top-up on Trust inventory system.
To replenish, receipt, issue and stow stock using Genesis system.
Stock to be rotated by expiry date when topping-up storage locations, ensuring stock with shortest life is in position to be used first.
To process requisitions on the computer system in accordance with an agreed input timetable, with delegated responsibility for authorising orders for @ 100 wards and departments with a value of up to £3million per annum.
To ensure any returns to suppliers are processed efficiently, with the correct paperwork, and a credit is raised by the supplier.
Coordinate delivery to offsite locations using appropriate drivers.
To accept & receipt deliveries into the Estover Distribution centre
To print off warehouse daily picking lists.
To print off daily ward picking lists.
Support Clinical teams to deliver the best patient care.
For further details please see attched JD&PS.
Person Specification
KNOWLEDGE & EXPERIENCE
Essential
- Previous demonstrable experience of customer service
- Demonstrable experience of working in a stock control environment
- Full driving licence
Desirable
- Demonstrable experience of using Microsoft office software such as Excel and Word
Qualifications
Essential
- AS and A level or NVQ level 3 in either business administration or related subject or equivalent demonstrable experience
Desirable
- Demonstrable experience of stores management or CIPS qualifications or courses attended
APTITUDE & ABILITIES
Essential
- Attention to detail
- Good communication skills, written and verbal, with ability to demonstrate fluency, clarity, and effectiveness at all levels
Person Specification
KNOWLEDGE & EXPERIENCE
Essential
- Previous demonstrable experience of customer service
- Demonstrable experience of working in a stock control environment
- Full driving licence
Desirable
- Demonstrable experience of using Microsoft office software such as Excel and Word
Qualifications
Essential
- AS and A level or NVQ level 3 in either business administration or related subject or equivalent demonstrable experience
Desirable
- Demonstrable experience of stores management or CIPS qualifications or courses attended
APTITUDE & ABILITIES
Essential
- Attention to detail
- Good communication skills, written and verbal, with ability to demonstrate fluency, clarity, and effectiveness at all levels
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
