Medical Secretary Neurosurgery

University Hospitals Plymouth NHS Trust

Information:

This job is now closed

Job summary

To provide a comprehensive administration service within the Neurosurgery service line. Supporting the Band 4 Speciality Coordinator to provide secretarial support to the Consultants and wider medical team in an efficient and timely manner. This post is part of a professional multi-skilled team working within the Neurosurgery Service.

***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome. Available as a fixed term contract or secondment opportunity with the possibility of becoming permanent. (With current line manager's agreement). ***

***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.

About us

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Date posted

20 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Per Annum, pro-rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

216-PL-S6817492

Job locations

University Hospital Plymouth

Derriford Road

Plymouth

PL6 8DH


Job description

Job responsibilities

  • Typing Dictations
  • Filing Patient Letters
  • Booking Outpatient appointments
  • Booking Theatres
  • PTL Management
  • Answering the phone to patients
  • Data Quality queries
  • Other tasks

Job description

Job responsibilities

  • Typing Dictations
  • Filing Patient Letters
  • Booking Outpatient appointments
  • Booking Theatres
  • PTL Management
  • Answering the phone to patients
  • Data Quality queries
  • Other tasks

Person Specification

Qualifications

Essential

  • A-C in Maths and English GCSEs or NVQ equivalent or equivalent demonstrable experience.

Desirable

  • Typing to OCR 2(or above) standard or equivalent

Knowledge and Experience

Essential

  • Previous demonstrable secretarial or support secretary experience
  • Previous demonstrable experience in the use of word processors/data base/spreadsheet packages

Desirable

  • Previous demonstrable experience in a healthcare setting

Aptitude and Abilities

Essential

  • Ability to work calmly and methodically when undertaking a varied workload in a busy working environment .
  • Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.

Desirable

  • Understanding the Trust's waiting list policy within the work place
Person Specification

Qualifications

Essential

  • A-C in Maths and English GCSEs or NVQ equivalent or equivalent demonstrable experience.

Desirable

  • Typing to OCR 2(or above) standard or equivalent

Knowledge and Experience

Essential

  • Previous demonstrable secretarial or support secretary experience
  • Previous demonstrable experience in the use of word processors/data base/spreadsheet packages

Desirable

  • Previous demonstrable experience in a healthcare setting

Aptitude and Abilities

Essential

  • Ability to work calmly and methodically when undertaking a varied workload in a busy working environment .
  • Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.

Desirable

  • Understanding the Trust's waiting list policy within the work place

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

University Hospital Plymouth

Derriford Road

Plymouth

PL6 8DH


Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

University Hospital Plymouth

Derriford Road

Plymouth

PL6 8DH


Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Clinical Admin Manager

Sophie Cornelius

sophie.cornelius@nhs.net

01752433880

Date posted

20 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Per Annum, pro-rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

216-PL-S6817492

Job locations

University Hospital Plymouth

Derriford Road

Plymouth

PL6 8DH


Supporting documents

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