Job summary
Band 3 Administrator ( 22.5 hrs per week)
There is an exciting opportunity for a band 3 administrator to join the Health & Safety Team, working in the role of Health & Safety Training Co-ordinator which is a new role.
The role will encompass:
Booking Colleagues on to Health & Safety Training
Sending out candidate joining instructions
Updating candidates training records on ESR
Maintaining a database/dashboard of training compliance to include training refresher dates
Alerting candidate to book on to refresher training
Providing update report on course candidate numbers for each different course
Alerting managers to candidate did not attend
Liaising with the external health & safety training provider for course dates
Monitoring the client facing training portal for training alerts and candidate certificates
Emailing out candidate certificates
Advertising course dates via email and by the Health & Safety Training Page on SharePoint
Maintaining and updating Health & Safety Training Page on SharePoint
***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.
Main duties of the job
To oversee all the training administration functions to ensure that provision of health & safety training Trust wide is efficiently and effectively managed to include:
Working with the external training provider to ensure that candidates are booked on to the corrects course /course dates.
Monitoring the training provider training dashboard, and responding to prompts accordingly (issue certificates, book candidate refresher training, report on did not attends etc.).
Responding to college queries regarding health & safety training.
Booking candidates onto courses/managing cancellations
Ensuring candidates receive all the relevant joining instructions they require.
Updating ESR with candidate training records.
Tracking numbers of staff trained per course and preparing update reports on training statistics as required.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Monitor the Health & Safety training inbox and respond accordingly to all queries relating to health & safety training.
Monitor the external training providers Trust Training Compliance Dashboard and respond to prompts accordingly (issue candidate certificates, record and report on did not attends, communicate refresher training requirements to managers & candidates, and book candidates on to refresher training accordingly.
Ensure candidates receive all required joining instructions to ensure they know what date their course is, where it is being held, how to get there, what materials they need tom take and what the arrangements are for parking, and refreshments /lunch (if applicable).
Update candidates training records on ESR.
Notify candidates managers of any instances of did not attend.
Maintain a register of training detailing which candidates have attended which course, with dates of completing and required renewal dates.
Maintain a local training dashboard to include training compliance figures for each specific course.
Job description
Job responsibilities
Monitor the Health & Safety training inbox and respond accordingly to all queries relating to health & safety training.
Monitor the external training providers Trust Training Compliance Dashboard and respond to prompts accordingly (issue candidate certificates, record and report on did not attends, communicate refresher training requirements to managers & candidates, and book candidates on to refresher training accordingly.
Ensure candidates receive all required joining instructions to ensure they know what date their course is, where it is being held, how to get there, what materials they need tom take and what the arrangements are for parking, and refreshments /lunch (if applicable).
Update candidates training records on ESR.
Notify candidates managers of any instances of did not attend.
Maintain a register of training detailing which candidates have attended which course, with dates of completing and required renewal dates.
Maintain a local training dashboard to include training compliance figures for each specific course.
Person Specification
Knowledge and Experience
Essential
- Demonstrable experience in a similar role
- Significant demonstrable experience of using Microsoft Office applications
- Demonstrable experience of working to deadlines and prioritising workload
Qualifications
Essential
- Educated to NVQ Level 3 or equivalent demonstrable experience
- Computer Literacy & Information Technology (CLAIT) or equivalent, including use of Microsoft Outlook, Word, Excel, Access and Internet Explorer
Person Specification
Knowledge and Experience
Essential
- Demonstrable experience in a similar role
- Significant demonstrable experience of using Microsoft Office applications
- Demonstrable experience of working to deadlines and prioritising workload
Qualifications
Essential
- Educated to NVQ Level 3 or equivalent demonstrable experience
- Computer Literacy & Information Technology (CLAIT) or equivalent, including use of Microsoft Outlook, Word, Excel, Access and Internet Explorer
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
