Job summary
To provide a comprehensive and effective administration and clerical service to the Cellular Pathology management team including, but not exclusive to, Patient Target List (PTL), Waiting List Initiative (WLI) and outsourcing.
There will be opportunities to support other areas of the department as the role develops and under the guidance of the Navigator or Medical Secretary team. There are areas such as Molecular and Oncotype that this role will also support.
Flexible working will always be considered and there will be an ask to work until 8pm in the future as the department goes through changes.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
The key responsibility of this role is to work as part of a professional multi-skilled team within Cellular and Anatomical Pathology. Carrying out the duties of the appointed area and providing direct support to the PTL Coordinator and the management team. Provide cover for the PTL navigator when they are unavailable.
Support the Molecular service, providing support in the writing of reports and providing support for the oncotype service.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
-
1. Responsible for the administration of PTL and WLI information ensuring that lists and databases are current and accurate.
2. Support the process of outsourcing including packing and sending out slides, blocks, and specimens, and booking authorised cases back on to the Laboratory Information Management System (LIMS).
3. Manage own workload without supervision but must have the ability to work as part of a team.
4. Ensure timely responses to incoming correspondence relating to PTL, WLI, Outsourcing and 2 week wait (2WW) cases.
5. To coordinate and arrange meetings for Cellular Pathology and with external organisations where appropriate. Invite people to attend, book venues, prepare agendas, take, and transcribe minutes of the meetings. Distribute minutes to internal and external agencies as required.
6. Undertake invoicing for Cellular and Anatomical Pathology ensuring these are sent out in an appropriate time frame and provide support for the Pathology team as necessary.
7. Communicate with NHS suppliers in relation to ordering queries.
8. Use the Trusts electronic ordering system to generate requisitions.
9. As requested, provide monthly reports on information i.e. PTL. WLI, outsourcing and 2WW Cellular and Anatomical Pathology management team.
10. Participate in annual appraisal and achieve any targets set at this time
11. Organise training when required.
For further details please see attached JD&PS.
Job description
Job responsibilities
-
1. Responsible for the administration of PTL and WLI information ensuring that lists and databases are current and accurate.
2. Support the process of outsourcing including packing and sending out slides, blocks, and specimens, and booking authorised cases back on to the Laboratory Information Management System (LIMS).
3. Manage own workload without supervision but must have the ability to work as part of a team.
4. Ensure timely responses to incoming correspondence relating to PTL, WLI, Outsourcing and 2 week wait (2WW) cases.
5. To coordinate and arrange meetings for Cellular Pathology and with external organisations where appropriate. Invite people to attend, book venues, prepare agendas, take, and transcribe minutes of the meetings. Distribute minutes to internal and external agencies as required.
6. Undertake invoicing for Cellular and Anatomical Pathology ensuring these are sent out in an appropriate time frame and provide support for the Pathology team as necessary.
7. Communicate with NHS suppliers in relation to ordering queries.
8. Use the Trusts electronic ordering system to generate requisitions.
9. As requested, provide monthly reports on information i.e. PTL. WLI, outsourcing and 2WW Cellular and Anatomical Pathology management team.
10. Participate in annual appraisal and achieve any targets set at this time
11. Organise training when required.
For further details please see attached JD&PS.
Person Specification
Knowledge and experience
Essential
- Demonstrable experience working in an administration within a large clinical setting
- Demonstrable experience working in an appropriate administrative support teams.
Desirable
- Demonstrable experience in working within multi skilled teams
Qualifications
Essential
- GCSEs (or equivalent) including English and Maths Graded 9-4 (A-C) or equivalent of demonstrable experience.
Desirable
- Have or working towards an NVQ Level 03 in Administration
APTITUDE & ABILITIES
Essential
- Good communication skills with a good telephone manner
- Organisational skills
Person Specification
Knowledge and experience
Essential
- Demonstrable experience working in an administration within a large clinical setting
- Demonstrable experience working in an appropriate administrative support teams.
Desirable
- Demonstrable experience in working within multi skilled teams
Qualifications
Essential
- GCSEs (or equivalent) including English and Maths Graded 9-4 (A-C) or equivalent of demonstrable experience.
Desirable
- Have or working towards an NVQ Level 03 in Administration
APTITUDE & ABILITIES
Essential
- Good communication skills with a good telephone manner
- Organisational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
