Job summary
An exciting opportunity has arisen to join our team as an X-Ray Rota Coordinator, contributing towards a large and diverse patient-centred service by delivering a timely, safe and robust radiographer rota and patient bookings diaries management.
The successful candidate will be able to gain an understanding of the wide range of the X-Ray Imaging service:
- Trauma imaging (Emergency Department)
- GP, Inpatient and Outpatient services (to include orthopaedic imaging)
- Theatre and Mobile Imaging
- Paediatrics
- Fluoroscopy,
- Cardiac Catheter labs
- Dental radiography
- Peripheral sites.
We have Assistant Practitioners and reporting radiographers in post, as well as enhanced clinical practitioners.
The department hosts undergraduate radiographers on placement from two local HEI's as well as training apprentice radiographers and Assistant Practitioners, so you will be expected to be actively involved in the rostering of learners. Education and training is at the heart of everything we do.
Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification
Main duties of the job
To manage the completion of X-Ray team rotas which ensures the seamless running of the X-Ray Modality Service.
To manage the annual leave of the X-Ray staff groups.
To have oversight of staffing levels across X-Ray staff groups, maintaining service provision during any planned or unplanned variation prioritising clinical urgency in accordance with Trust and Departmental policy, and managing the bookings diaries accordingly.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission.
We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
- Advance planning and construction of rotas for the Trust to ensure they are produced in a timely manner (i.e. available for publication minimum 6 weeks in advance).
- Revision of rotas across the Trust as required to allow shift swapping / leave requirements.
- Daily management applicable staffing levels to ensure staffing levels / minimum core numbers are maintained at all times.
- Daily management of cross cover of staff between teams over high periods of absence due to leave or sickness.
- Management of rotas to ensure cover for all necessary out of hours shifts in liaison with X-Ray Service senior team.
- Re-organisation of rota shifts to meet operational demands and clinical governance caused by unexpected absences.
- Manage the requirements of Annual Leave, study leave and sick leave for relevant staff groups.
- Manage the patient bookings diaries to dovetail with rostering staffing.
- Promotion of flexibility of staff and leave arrangements.
- Responsible for working with X-Ray Service senior team to contain operational risk whilst ensuring compliance with guidelines on working patterns and hours.
- Identification of posts to be advertised, supporting recruitment so the process is efficient and effective.
- Devise creative and innovative solutions to ensure compliance with regulations.
- Responsible for ensuring all patient services across the department are covered on a daily basis.
- Making certain that there is no conflict between various Rotas within the department.
- Manage Healthroster for the X-Ray service.
- Escalate appropriately any areas of non-compliance in a timely fashion.
- The post holder will be expected to incorporate into the X-Ray rotas any needs required.
Job description
Job responsibilities
- Advance planning and construction of rotas for the Trust to ensure they are produced in a timely manner (i.e. available for publication minimum 6 weeks in advance).
- Revision of rotas across the Trust as required to allow shift swapping / leave requirements.
- Daily management applicable staffing levels to ensure staffing levels / minimum core numbers are maintained at all times.
- Daily management of cross cover of staff between teams over high periods of absence due to leave or sickness.
- Management of rotas to ensure cover for all necessary out of hours shifts in liaison with X-Ray Service senior team.
- Re-organisation of rota shifts to meet operational demands and clinical governance caused by unexpected absences.
- Manage the requirements of Annual Leave, study leave and sick leave for relevant staff groups.
- Manage the patient bookings diaries to dovetail with rostering staffing.
- Promotion of flexibility of staff and leave arrangements.
- Responsible for working with X-Ray Service senior team to contain operational risk whilst ensuring compliance with guidelines on working patterns and hours.
- Identification of posts to be advertised, supporting recruitment so the process is efficient and effective.
- Devise creative and innovative solutions to ensure compliance with regulations.
- Responsible for ensuring all patient services across the department are covered on a daily basis.
- Making certain that there is no conflict between various Rotas within the department.
- Manage Healthroster for the X-Ray service.
- Escalate appropriately any areas of non-compliance in a timely fashion.
- The post holder will be expected to incorporate into the X-Ray rotas any needs required.
Person Specification
Knowledge & Experience
Essential
- Proven expert knowledge of Imaging Service provision.
- Proven experience of completing clinical rotas.
Desirable
- Proven knowledge of rotas in an Imaging environment.
Qualifications
Essential
- Degree or equivalent specialist knowledge in similar area.
Desirable
- Demonstrable Experience in construction of complex rotas & rota planning.
Aptitude & Attitude
Essential
- Excellent oral and written skills.
- Proven effective people management skills.
Desirable
- Proven negotiating and influencing skills.
Person Specification
Knowledge & Experience
Essential
- Proven expert knowledge of Imaging Service provision.
- Proven experience of completing clinical rotas.
Desirable
- Proven knowledge of rotas in an Imaging environment.
Qualifications
Essential
- Degree or equivalent specialist knowledge in similar area.
Desirable
- Demonstrable Experience in construction of complex rotas & rota planning.
Aptitude & Attitude
Essential
- Excellent oral and written skills.
- Proven effective people management skills.
Desirable
- Proven negotiating and influencing skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
