Job summary
University Hospitals Plymouth NHS Trust is embarking on an ambitious programme of transformation of its services, its estate and wider infrastructure, with the Estate Development & Site Management Team delivering a substantial programme of work to upgrade existing facilities within a challenging operational environment.
We are now looking to recruit 2 x Senior Project Support Managers to assist with the delivery of capital projects. The post holders will work closely with Senior Projects Managers in the Estate Development & Site Management Team to ensure that schemes are effectively managed and delivered, drawing on technical expertise from the wider Site Services and Estates teams and consultants. The successful candidates will be involved in the whole project lifecycle, from business case development, design and construction, through to post project evaluation and reporting. Experience in managing building projects, together with construction knowledge and procurement processes will be required, whilst great communication skills, both written and verbal, will be essential to engage with a wide range of stakeholders within the hospital and more widely across Plymouth, Devon, and the Southwest peninsula.
Interviews will be held on 19th September 2023 so please ensure that you are able to attend on this date.
For an informal discussion about this role, please contact Sheridan Lewis, Senior Capital Projects Manager, via email at sheridan.lewis1@nhs.net.
Main duties of the job
Core duties and responsibilities:
- Responsible for the production of project and planning documentation ensuring the standardisation and auditability of all deliverables.
- Advanced use of Microsoft project, Auto-cad and other computer software to develop, structure and produce project programmes and plans to include all the elements of a complex multifaceted project.
- Assist in the planning and delivery of all aspects of communication activity for capital schemes.
- Ensuring effective audit trails of key decisions.
- Ensuring that project/programme meetings, groups, workshops, and days are planned, prepared, serviced, and formally recorded to maintain an effective audit trail.
- Provision of administrative and project support to the Project Managers.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
- Offer technical advice, liaise and negotiate with the service planning team, Trust staff and users on all aspects relating to design and project delivery issues.
- Prepare detailed project briefs in terms of function, time, cost and quality in accordance with the NHS Capital Investments Manual.
- Management of the processes to provide and receive clinical, technical and commercial information, relating to design briefs and output specifications, equipment schedules and technical drawings.
- Respond to requests for further information.
-
Be responsible for ensuring that project tasks are identified and managed.
-
During the construction phase, support the Project Manager in ensuring that the construction, its quality and programme are compliant with the contract.
-
Lead projects as directed by the Project Manager / Associate Director of Estate Development & Site Management.
-
Identify delays, acting quickly and appropriately to maintain project programme delivery.
- Close liaison with risk and health and safety advisers, fire officers, infection control, security managers, and other specialist officers to ensure that the design and the construction has minimal impact on the hospital.
- Prepare and interpret technical drawings using appropriate surveying tools and equipment.
- With the Associate Director for Estate Development & Site Management, review and manage project estimates, budgets, expenditure and cash flows, authorising invoices (within delegated limit), reviewing valuations and agreeing contractor(s) payments.
- Visit and inspect construction operations on a regular basis and in conjunction with the contractor agree arrangements that minimise the hazards inherent within the construction.
- Undertake work on other projects as directed by the Associate Director of Estate Development & Site Management.
Job description
Job responsibilities
- Offer technical advice, liaise and negotiate with the service planning team, Trust staff and users on all aspects relating to design and project delivery issues.
- Prepare detailed project briefs in terms of function, time, cost and quality in accordance with the NHS Capital Investments Manual.
- Management of the processes to provide and receive clinical, technical and commercial information, relating to design briefs and output specifications, equipment schedules and technical drawings.
- Respond to requests for further information.
-
Be responsible for ensuring that project tasks are identified and managed.
-
During the construction phase, support the Project Manager in ensuring that the construction, its quality and programme are compliant with the contract.
-
Lead projects as directed by the Project Manager / Associate Director of Estate Development & Site Management.
-
Identify delays, acting quickly and appropriately to maintain project programme delivery.
- Close liaison with risk and health and safety advisers, fire officers, infection control, security managers, and other specialist officers to ensure that the design and the construction has minimal impact on the hospital.
- Prepare and interpret technical drawings using appropriate surveying tools and equipment.
- With the Associate Director for Estate Development & Site Management, review and manage project estimates, budgets, expenditure and cash flows, authorising invoices (within delegated limit), reviewing valuations and agreeing contractor(s) payments.
- Visit and inspect construction operations on a regular basis and in conjunction with the contractor agree arrangements that minimise the hazards inherent within the construction.
- Undertake work on other projects as directed by the Associate Director of Estate Development & Site Management.
Person Specification
Knowledge & Experience
Essential
- Working knowledge and understanding of the NHS and or the construction industry
- Experience in project management.
Desirable
- Contract management experience
Qualifications
Essential
- Degree/relevant experience
Desirable
- Membership of a relevant professional organisation
Person Specification
Knowledge & Experience
Essential
- Working knowledge and understanding of the NHS and or the construction industry
- Experience in project management.
Desirable
- Contract management experience
Qualifications
Essential
- Degree/relevant experience
Desirable
- Membership of a relevant professional organisation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
