PRIMARY DUTIES & AREAS OF RESPONSIBILITY
1. Maintain and develop reconciliations between the Trusts control accounts and lease accounting software.
2. Identify any changes to price, term or other key lease calculation inputs that require adjustments to the Trusts accounts and lease accounting software.
3. Identify and account for any new leases taken out in year.
4. Support with forecasts for leas expenditure.
5. Develop and maintain cashflow forecasting model, taking into account information from the income and activity teams, capital planning and day to day expenditure requirements. Design and produce suitable reports for the Trust Board translating this model into easily understandable summaries of historical information and likely future trends.
6. Receive daily files from SBS and liaise with them to ensure the timely allocation of all cash receipts and payments. Review bank, cash and credit card reconciliations and ensure prompt accounting for all transactions.
7. Ensure that the team of cashiers are properly trained in the technical aspects of appropriate procedures to facilitate the allocation of cash receipts.
8. Determine the level of surplus cash on a daily basis.
9. Oversee the work of the financial accounts team as it relates to control accounts reporting and reconciliation, with particular responsibility for the consideration of bad-debt write off and provision.
10. Attend SBS user group meetings to influence future developments and service improvements.
11. Liaise with Strategic Health Authority to ensure that the Trusts EFL and CRL restrictions are fully understood and reflected in the cashflow model. Arrange any necessary borrowing or drawdowns of Public Dividend Capital.
12. Assist the Chief Financial Accountant in the preparation of the Annual Accounts. In particular, oversee the reconciliation of debtor and creditor balances with other NHS organisations.
13. Assist the Chief Financial Accountant in the quarterly reconciliation of balances exercise and other returns required by ICS, NHSE and Department of Health.
14. Deputise for the Chief Financial Accountant in her/his absence. This will include preparation of information and answering of queries on any balance sheet related area.
15. Work autonomously to achieve agreed objectives using their own professional knowledge and experience within the professional regulatory and organisational framework. This includes having a suitable awareness and operation of Trust and DH financial policies and procedures and Accounting standards, following procedures when undertaking tasks and interpreting such standards and policies when necessary. The post holder will use their own professional knowledge and judgement to decide appropriate actions and responses, only referring to senior colleagues for any sensitive or ambiguous issues.
16. The post holder will work with the Chief Financial Accountant on strategic issues to:
contribute to the Trusts strategic planning process, providing information for financial forecasts as required by the Trusts strategic planning framework and long term financial model. The production of Financial forecasts will play an integral part in the Trusts Foundation Trust application and Integrated Care Network Model and the post holder will need to ensure that all forecasts are consistent and integrated with the Trusts short, medium and long term financial plans.
take responsibility for the production of the financial information and financial modelling to support business cases ensuring that all cash financing implications have been clearly identified and documented.
undertake project work as directed by the Deputy Director of Finance, Financial Controller and Chief Financial Accountant.
Planning and Organisational Skills
To manage all aspects of workload including month end and year end financial reporting timetables. Use of time management skills to ensure that workload and individual projects are delivered in a timely and accurate manner.
Responsibility for Policy/Service Development
To suggest and influence new policies and accounting procedures for more efficient working practices to continually improve finance working methods across the Trust.
Responsibility for information Resources
To be able to use the general ledger, budget system and associated reporting tools to a high standard, thereby ensuring that best accounting practices are followed and maximum information is available to the Trust. To use IT skills to present information in a clear and concise manner; to generate and interpret ad hoc reports to assist in financial management.
Freedom to Act
To act on own initiative and to carry out above duties in accordance with broad professional accounting standards without reference to line manager.
COMMUNICATION and WORKING RELATIONSHIPS
Internal
Director of Finance
Deputy Director of Finance
Financial Controller
Head of Financial Planning and Costing
Chief Financial Accountant
Group Accountants
Cashiers
Income admin team
Other Directorate Accountants
Budget Holders
Central Finance, Commissioning and Planning staff
Shared Business Services Staff
Procurement and Logistics Managers and staff
Other Trust staff as required
External
Other Providers
Local ICBs
Department of Health and Strategic Health Authorities
Trust debtors and creditors
Other outside agencies including the external auditors, local authorities/social services and various advisors
All Job Holders are required to
- Work to the Trust values - Put patients first, Take ownership, Respect others, Be positive, Listen, learn and improve.
- Adhere to Trust policies and procedures, e.g. Health and Safety at Work, Equal Opportunities etc.
- Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff development and training.
- Attend statutory, essential and mandatory training.
- Respect the confidentiality of all matters relating to their employment and other members of staff. All members of staff are required to comply with the requirements of the UK Data Protection Act 2018/UK General Data Protection Regulation (UK GDPR) or Data Protection legislation
- Comply with the Corporate Governance structure in keeping with the principles and standards set out by the Trust.
- Comply with the codes of professional conduct set out by the professional body of which registration is required for the post.
- Ensure they are familiar with the Risk Management Framework, follow policies, procedures and safe systems of work, make known any hazards or risks that they identify and take all necessary actions to reduce risk.
- Ensure the welfare and safety of children within their care. This includes staff who come into contact with children and families in the course of their work as well as those staff who have a specific role with children and families.
- Ensure they attend Child Protection training at the appropriate level within the specified time frame.
- Staff must comply with Safeguarding Policies and Procedures in order to promote safeguarding and prevent abuse to vulnerable people using Trust services.
- Maintain the prevention and control of infection and fully comply with all current Trust Infection Control policies and procedures.
- Take responsibility for any records that they create or use in the course of their duties, in line with the Public Records Act and be aware that any records created by an employee of the NHS are public records and may be subject to both legal and professional obligations.
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