Job summary
Sherwood Forest Hospitals are looking for a proactive and detail-driven professional to join our Estates & Facilities team. This role is ideal for someone who thrives on accuracy, organisation and collaborative working, and who wants to contribute to the smooth running of a major NHS site.
As a key member of the Estates & Facilities team, you will take ownership of essential registers and documentation, including PAM, ERIC, Unitary Charge and the Equipment Responsibility Matrix. Your work will ensure that our information is accurate, up-to-date and fully aligned with contractual and legislative requirements.
A central part of the role involves monitoring and auditing change-control processes. You'll work closely with Procurement and MEMD to maintain clarity and accuracy around responsibilities for all Estates & Facilities assets, ensuring compliance with Schedule 13 of the PFI Project Agreement.
You will also support Senior Estates & Facilities Managers in the development, improvement and implementation of service provision across both the Trust and PFI estate. Your contribution will help ensure that services remain contractually compliant, aligned with NHS standards, reflective of industry best practice and fully consistent with the PFI Project Agreement.
If you're ready to take on a role that blends responsibility, teamwork and continuous improvement, we'd love to hear from you.
Main duties of the job
To understand the role in more detail, please refer to the attached job description and person specification.
About us
We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire.
We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation.
We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as 'outstanding' for care and our King's Mill Hospital as the only 'outstanding' NHS-run hospital in the East Midlands.
Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:
Skilled Worker visa: eligible healthcare and education jobs - GOV.UK
Home Office guidance has changed as of 9th April. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.
Job description
Job responsibilities
To understand the role in more detail, please refer to the attached job description and person specification.
Job description
Job responsibilities
To understand the role in more detail, please refer to the attached job description and person specification.
Person Specification
Further Training
Essential
- Excellent understanding of Health and Safety requirements
- Adaptable and have ability to maintain control in stressful situations
- Excellent personal organisation skills
Desirable
- Knowledge of NHS or other PFI contract requirements
- Previous use and experience of Concept CAFM software
Contractual Requirements
Essential
- Flexible approach to work, the ability to manage staff, including the ability to work unsocial hours to meet the requirement of the service
Desirable
- Previous NHS experience in a similar role
Knowledge
Essential
- Interest in a range of Facilities management areas, such as asset control, lifecycle replacement, estates maintenance, and quality monitoring
- Ability to analyse and interpret data, identify solutions, and escalate when necessary
- Demonstrable problem-solving capability with ability to maintain a flexible and collaborative approach
- Knowledge and understanding of performance and quality monitoring of systems and equipment
- Ability to present findings in a clear and concise manner
- Experience in commercial and contractual relationships
- Proficient in the use of information technology and the ability to write & demonstrate reports and technical information in a suitable manner for a range of audiences
- Excellent communication skills whether written, verbal or electronic
Desirable
- Understanding of Service Delivery
- Understanding in the delivery of FM Services and the standards required
- NHS PFI contract monitoring experience
- Understanding of PAM & ERIC returns
- NHS or public sector procurement requirements
- Knowledge of NHS policies, procedures and standards
- Energy management experience
- Sustainability experience
- Use and understanding of AutoCAD and Micad type systems
Qualifications
Essential
- Diploma in Facilities Management, Asses Management, equivalent qualification or equivalent experience
- On-going professional development
- Good analytical and numerical skills supported by high level maths and English qualifications or equivalent experience
Desirable
- Experience of multi discipline complex engineering services
- Facilities management qualification, or equivalent experience
Experience
Essential
- Ability to work autonomously under own initiative to achieve set targets but also to work collaboratively within a team
- Ability to translate data into layman's terms and communicate the key messages simply to a range of staff
Desirable
- Extensive experience of working within an Estates & Facilities environment in a similar role
Person Specification
Further Training
Essential
- Excellent understanding of Health and Safety requirements
- Adaptable and have ability to maintain control in stressful situations
- Excellent personal organisation skills
Desirable
- Knowledge of NHS or other PFI contract requirements
- Previous use and experience of Concept CAFM software
Contractual Requirements
Essential
- Flexible approach to work, the ability to manage staff, including the ability to work unsocial hours to meet the requirement of the service
Desirable
- Previous NHS experience in a similar role
Knowledge
Essential
- Interest in a range of Facilities management areas, such as asset control, lifecycle replacement, estates maintenance, and quality monitoring
- Ability to analyse and interpret data, identify solutions, and escalate when necessary
- Demonstrable problem-solving capability with ability to maintain a flexible and collaborative approach
- Knowledge and understanding of performance and quality monitoring of systems and equipment
- Ability to present findings in a clear and concise manner
- Experience in commercial and contractual relationships
- Proficient in the use of information technology and the ability to write & demonstrate reports and technical information in a suitable manner for a range of audiences
- Excellent communication skills whether written, verbal or electronic
Desirable
- Understanding of Service Delivery
- Understanding in the delivery of FM Services and the standards required
- NHS PFI contract monitoring experience
- Understanding of PAM & ERIC returns
- NHS or public sector procurement requirements
- Knowledge of NHS policies, procedures and standards
- Energy management experience
- Sustainability experience
- Use and understanding of AutoCAD and Micad type systems
Qualifications
Essential
- Diploma in Facilities Management, Asses Management, equivalent qualification or equivalent experience
- On-going professional development
- Good analytical and numerical skills supported by high level maths and English qualifications or equivalent experience
Desirable
- Experience of multi discipline complex engineering services
- Facilities management qualification, or equivalent experience
Experience
Essential
- Ability to work autonomously under own initiative to achieve set targets but also to work collaboratively within a team
- Ability to translate data into layman's terms and communicate the key messages simply to a range of staff
Desirable
- Extensive experience of working within an Estates & Facilities environment in a similar role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
