Sherwood Forest Hospitals NHS Foundation Trust

Archivist

The closing date is 03 November 2025

Job summary

Are you enthusiastic, efficient, and passionate about making a difference in people's lives? We want YOU to be a part of our dedicated Medical Records Team. As a valued member of our Case Note Store departments, you'll embark on a fulfilling journey that promises growth and satisfaction.

What You'll Do:

Your mission, should you choose to accept it, is to ensure medical records are retained and destroyed in line with National and Trust policy. Your sharp attention to detail will be put to the test when checking records. You will train and advise staff as is appropriate regarding the destruction on Health Records. By doing so, you'll be a driving force and supporting the SFHT Patient Pathway, promoting efficiency and excellence in healthcare services.

Join us on this fulfilling career path and make a positive impact in healthcare! Apply now to be part of our team at Newark Hospital!

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

About us

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire.

We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation.

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as 'outstanding' for care and our King's Mill Hospital as the only 'outstanding' NHS-run hospital in the East Midlands.

Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:

Skilled Worker visa: eligible healthcare and education jobs - GOV.UK

Home Office guidance has changed as of 9th April. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

Details

Date posted

20 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

214-CSTO-7426105

Job locations

Newark Hopsital

Boundary Road

Newark

NG24 4DE


Job description

Job responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Job description

Job responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person Specification

Knowledge

Essential

  • Computer literate, experience of using a keyboard.
  • Knowledge of NHS patient based systems
  • Good knowledge of case notes and filing procedures

Desirable

  • Good understanding and knowledge of current NHS policies and procedures

Qualifications

Essential

  • Good standard of general education with GCSE English Language to grade C or equivalent

Desirable

  • Microsoft packages
  • IHRIM

Further Training

Desirable

  • Supervisory training including HR

Experience

Essential

  • Substantial clerical experience and experience of working with medical records
  • Good communication skills, both written and verbal.
  • Customer care experience.

Desirable

  • Training experience

Contractual

Essential

  • Good attendance record, punctual and smart appearance.
  • Physically fit and agile to enable filing and retrieval of notes.
Person Specification

Knowledge

Essential

  • Computer literate, experience of using a keyboard.
  • Knowledge of NHS patient based systems
  • Good knowledge of case notes and filing procedures

Desirable

  • Good understanding and knowledge of current NHS policies and procedures

Qualifications

Essential

  • Good standard of general education with GCSE English Language to grade C or equivalent

Desirable

  • Microsoft packages
  • IHRIM

Further Training

Desirable

  • Supervisory training including HR

Experience

Essential

  • Substantial clerical experience and experience of working with medical records
  • Good communication skills, both written and verbal.
  • Customer care experience.

Desirable

  • Training experience

Contractual

Essential

  • Good attendance record, punctual and smart appearance.
  • Physically fit and agile to enable filing and retrieval of notes.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Sherwood Forest Hospitals NHS Foundation Trust

Address

Newark Hopsital

Boundary Road

Newark

NG24 4DE


Employer's website

https://www.sfh-tr.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Sherwood Forest Hospitals NHS Foundation Trust

Address

Newark Hopsital

Boundary Road

Newark

NG24 4DE


Employer's website

https://www.sfh-tr.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Associate Outpatients and Medical Records Manager

Helena Stockdale

helena.stockdale@nhs.net

01636685743

Details

Date posted

20 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

214-CSTO-7426105

Job locations

Newark Hopsital

Boundary Road

Newark

NG24 4DE


Supporting documents

Privacy notice

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