Head of Estates

Job description

Job responsibilities

1. To provide a safe means of maintaining the building fabric and engineering services throughout the Trust remote sites; ensuring that safe systems of work are in place e.g. Policies and Procedures and Permit to Work Systems.

2. Responsible for auditing the Hard FM contractors and sub-contractors against Health and Safety standards, including the Control of Substances Hazardous to Health (COSHH), Workplace and Working Time Regulations, and ensure that detailed risk assessments comply with Trust and Departmental Health and Safety procedures.

3. Ensure that the Hard FM Contractors and Sub-Contractors meet their statutory and mandatory obligations on behalf of the Trust in respect to plant and equipment, i.e. Pressure Systems Regulations; air receivers and distribution pipe work, sterilisers, vacuum plants, lifts etc.

4. Responsible for ensuring energy and utilities are used efficiently, and attend (and chair when directed). This meeting follows the monthly generator Soft and Black starts for the generator.

5. Attend the PRUH and Orpington Hard FM meetings (and chair when directed).

6. Chair the Kings Water Management Group and act as Responsible Person for Water Hygiene in accordance with HTM04 and L8.

7. Responsible for the Trusts Estate Grounds and Gardens ensuring that appropriate contracts are in place and all aspects are maintained in accordance with sub-contractor schedules.

8. Responsible for the piped medical gas installations, ensuring that the permit to works procedures are followed and sufficient Authorised Persons are properly trained (contractors and sub-contractors; this includes Soft FM contractors on manifolds and changing cylinders).

9. Ensure that operate effective and efficient planned preventative maintenance systems are in place and that KPIs are in place (monthly KPI reports are set up and audited) covering all aspects of engineering plant, services, grounds, and gardens.

10. Assist in the preparation and implement contingency plans for the major loss of a service and with service users, as far as reasonably practicable, ensure that the Trust is able to maintain its contracted activity in the event of a loss of service (electrical power, gas, water).

11. Determine KPI response times for reactive maintenance against which performance can be measured and value for money demonstrated.

12. As a senior leader you may be asked to participate in On-Call arrangements supporting the operational work of the Trust.

13. Implement guidance given in Health Technical Memorandum (HTMs), approved Codes of Practice etc. for the operation and maintenance of high voltage installations, stand by generators, electrical portable equipment and fixed wiring installations, safe hot water and surface temperatures, water systems, refrigeration plant, lifts, air conditioning systems etc.

14. In conjunction with the Site Director Estates and Facilities and the Associate Director of Estates, undertake condition appraisals to identify maintenance programme and backlog maintenance items. Where appropriate ensure the Life Cycle allowances are negotiated and utilised where possible prior to Trust funding.

15. Where appropriate ensure that building management system are utilised to their best advantage and ensure the efficient use of energy and maintain controlled environments for patients, visitors and staff.

16. Audit the main and sub-contractors against core competency levels for each site, and where appropriate ensure that they are appropriately registered e.g. Gas safe.

17. The post holder will be responsible for providing professional, technical and specialist AP services for the effective management of the various healthcare engineering systems across the complete estate by way of ensuring that appropriate policies and procedures are in place, are commensurate with plant requirements to ensure safety and legal compliance across the community estate.

18. To ensure that all engineering governance arrangements are established and maintained to ensure the correct operation, maintenance of plant and equipment by all teams (this must include clinical teams as well as the operational engineering functions).

19. To identify to senior management and colleagues all areas of non-conformity and poor practice and pro-actively work with other colleagues to ensure that corrective remedial actions are established and delivered.

20. The post holder will be required to support senior colleagues and provide technical advice guidance and support for the numerous specialist systems to allow key decisions to be made to ensure that the best course of action is identified and implemented should an emergency situation occur. In addition, due to the specialist nature of some of these systems the post holder may be required by the head of operations to temporarily take over management responsibility for the operational team responding to that event.

Person Specification

Education & Qualifications

Essential

• Professional engineering or building knowledge acquired through degree or equivalent, plus specialist knowledge acquired through postgraduate courses to master's equivalent level.
• Chartered member of a relevant professional body, such as CIOB, CIBSE, IET, IMechE or RICS, together with post qualification evidence of Continuing Professional Development.
• HTM00 series safe systems of work training - LV, HV, medical gases, Water Hygiene (and L8), Specialist Ventilation, Decontamination. Lifts, Pressure Systems.

Desirable

• Internal auditor to ISO 13485
• Postgraduate Degree or equivalent level of knowledge through academic courses to postgraduate level
• Technical courses (i.e., Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.) Health & Safety qualification (NEBOSH Managing safety) or equivalent

Knowledge & Experience

Essential

• Excellent understanding of the national guidance applicable to NHS Estates and Facilities Management standards and processes, including Health Technical Memorandum.
• Significant post qualification experience and successful track record of managing Estates and Facilities assets and services, including budgets within a complex acute health environment
• A sound knowledge of relevant legislation (i.e. H&S, Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

King's College Hospital NHS Foundation Trust

Address

Unit 7, King's Business Park

129 - 131 Coldharbour Lane

London

SE5 9NY

Employer's website

https://www.kch.nhs.uk/ (Opens in a new tab)