PGMDE Administrator

Job description

Job responsibilities

Please also refer to the Job Description for the full duties of the job.

Internal Medical Training (IMT) Training Programme Coordination:-

- To provide administrative support to the IMT Training Programme Directors for the co-ordination of the IMT training programme.

- To be the main point of support and contact for the IMT trainees.

- Ensure that the Local Faculty Groups are arranged, with appropriate representation and take minutes, book rooms and refreshments as required.

- To organise the weekly IMT teaching programme and keep records of trainee attendance.

- To develop organised and robust systems for the monitoring of the workplace based assessments and curriculum requirements for the trainees.

- To coordinate the interim ARCP panels for the trainees.

- To organise Simulation and Clinical Skills sessions required to enable the trainees to meet the curriculum requirements.

To provide administrative support for a wide range of education and training programmes across the sites, including PGMDE courses and maintaining quality assurance information on the relevant systems.

To contribute to the smooth running of the Education Centre, including bookings and room set up, in line with the agreed policies and procedures.

To provide administrative support for the induction programmes across the sites and quality assurance systems are maintained.

To provide support for the quality assurance processes for induction and the training programmes.

To provide secretarial and administrative support to the Senior Management Team as required.

To work with the team to ensure that the departments website is kept up to date and relevant.

To be the main administrative point of contact for doctors in training.

To assist other members of the PGMDE team with their workload when required.

Person Specification

Qualifications

Essential

• oNVQ Level 3 plus a good general education including Maths and English to GCSE level or equivalent.

Knowledge & Training:

Essential

• oExcellent communication skills in English, verbal and written.

Desirable

• oExperience of working is a customer service focused environment

Experience

Essential

• Experience of working within the NHS
• Experience of an education and training department/organisation

Analytical Skills and Abilities

Essential

• High level of IT literacy and competence with Microsoft Packages.

Organisational Skills

Essential

• Demonstrate a good level of administrative and organisational skills, ensuring a structured and methodical approach to work.
• Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

King's College Hospital NHS Foundation Trust

Address

Princess Royal University Hospital

Farnborough Common

Bromley

BR6 8ND

Employer's website

https://www.kch.nhs.uk/ (Opens in a new tab)