Job summary
This is a key role within the Division's Medical Staffing Team providing operational support on recruitment activities in the delivery of all medical staffing related activities across all department. The post holder will work closely with the Medical Staffing Manager and all Clinical Leads and Clinical Directors on Recruitment related activities, as well as the Central Recruitment team and Workforce in achieving key performance (KPIs) indicators in these areas.
The key responsibilities of this role will include supporting recruitment activities relating to Medical Staff across Child Health, ensuring an effective and efficient process is followed to on-board them to the Trust, be that on a fixed term Trust contract for 1 year.
The nature of the job requires the post-holder to deal with confidential and sensitive information related to staff. The post-holder will ensure this information is kept confidential and secure in line with Trust policies.
Main duties of the job
To identify in advance Locum requirements and liaising with the clinical leads appropriate locums following up to confirm booking as appropriate.
To book all Locum shifts on the health roster and Patchwork systems
To ensure that the rotas are kept updated and compliant on the relevant systems
To organise appropriate cover for rota gaps using in-house cross cover or additional duty hours arrangements in the main before seeking approval .
To work with the clinical teams and Medical Staffing Manager to proactively ensure all vacancies have the right approval to recruit and are actively recruited externally
Ensure all vacancies are advertised to be filled by substantive staff as a priority to minimise Bank and Agency spend within the care group
To work with the clinical teams and recruitment team to set up interviews and support the offer making process for doctors, dealing with any queries that may arise from the candidates during the process
Liaising regularly with Kings in house HR team to ensure they have the right information needed and pass back queries and outstanding information to the candidates to ensure they are cleared to start as soon as possible
Support the Trust's Junior Doctors Contract Manager in liaising with the Recruitment Team and HR Services to ensure junior doctors are issued with the correct appointment and contractual documentation
About us
The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Support the Medical Staffing Manager during rotation time with new starters and sending off work schedules for junior doctors, dealing with queries from the new starters and the workforce teams, plus any other challenges that may arise.
Working with the Medical Staffing Manager to produce Less than Full Time schedules for part-time workers to the department
Support with Inductions by ensuring all access, ID cards, room bookings, speakers are all done in advance.
To process all leavers in a timely fashion
Job description
Job responsibilities
Support the Medical Staffing Manager during rotation time with new starters and sending off work schedules for junior doctors, dealing with queries from the new starters and the workforce teams, plus any other challenges that may arise.
Working with the Medical Staffing Manager to produce Less than Full Time schedules for part-time workers to the department
Support with Inductions by ensuring all access, ID cards, room bookings, speakers are all done in advance.
To process all leavers in a timely fashion
Person Specification
Education and Qualifications
Essential
- Educated to GCSE level or equivalent, with Grade C or above in English and Maths.
Skills and Experience
Essential
- Experience of working in an administrative environment.
- Strong computer skills, including familiarity with Microsoft Office Suite.
Desirable
- Prior experience in healthcare administration, medical staffing, HR
Knowledge and Experience
Essential
- Attention to detail and strong organisational abilities.
Desirable
- Proficiency in use of Healthroster and Patchwork
Communication & Relationship skills
Essential
- Excellent communication and interpersonal skills
- Ability to communicate effectively with all levels of staff and patients both verbally and in writing
Skills and Competencies
Essential
- Ability to deal with sensitive information with tact and diplomacy
- Ability to work independently and work as part of a team.
- Ability to organise and prioritise own workload to meet deadlines/targets.
Person Specification
Education and Qualifications
Essential
- Educated to GCSE level or equivalent, with Grade C or above in English and Maths.
Skills and Experience
Essential
- Experience of working in an administrative environment.
- Strong computer skills, including familiarity with Microsoft Office Suite.
Desirable
- Prior experience in healthcare administration, medical staffing, HR
Knowledge and Experience
Essential
- Attention to detail and strong organisational abilities.
Desirable
- Proficiency in use of Healthroster and Patchwork
Communication & Relationship skills
Essential
- Excellent communication and interpersonal skills
- Ability to communicate effectively with all levels of staff and patients both verbally and in writing
Skills and Competencies
Essential
- Ability to deal with sensitive information with tact and diplomacy
- Ability to work independently and work as part of a team.
- Ability to organise and prioritise own workload to meet deadlines/targets.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
King's College Hospital NHS Foundation Trust
Address
King's College Hospital NHS Foundation Trust
Denmark Hill
London
SE5 9RS
Employer's website
https://www.kch.nhs.uk/ (Opens in a new tab)
