Job summary
An exciting opportunity has arisen for an enthusiastic Assistant Finance Analyst to join our team, based at our Coldharbour Works offices on Coldharbour Lane.
The Assistant Finance Analyst role is responsible for processing financial information on the general ledger, the analysis of general ledger transactions and support to the Senior Finance Analysts.
The role will include meeting budget holders to support the Finance Business Partners and Senior Support Analysts in the budgeting, forecasting and business planning process.
In providing specialist financial expertise and leadership to the business there is an almost constant requirement for the post holder to exercise intense concentration and sustained mental effort in order to analyse, understand, retain and convey information. There is a frequent need for the post holder to prioritise and re-prioritise workloads according to the demands of stakeholders and to meet financial deadlines.
Main duties of the job
- Be a role model in how to provide a customer focused, high quality service to managers, directors, clinicians and finance business partners
- Work with colleagues in Contracting, Income, Costing and information/performance management to ensure the Trust has coherent integrated information, analysis and plans.
- Develop and maintain an understanding of the Trust's accounting processes and procedures and financial systems.
- Support the implementation of actions in response to recommendations from Internal Audit for the enhancement of internal controls and procedures in own areas of responsibility.
- Develop a comprehensive knowledge of national accounting standards and a good understanding of financial and other NHS legislation, NHS finance policies and initiatives relating to the NHS financial regime.
- Provide robust, accurate and timely core financial data to meet internal and external month end/ year end deadlines.
- Ensure strong relationships and regular communications with all Trust finance managers to ensure they are informed of any data quality issues relating to the financial position of the Trust, new national guidance and policy issues, etc and to provide them with clear guidance as appropriate.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reachis our Vision to be BOLD;Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Financial Transactions
- Within the standard operating procedures and Trusts Standing Financial Instructions assist the Finance Manager in the monthly monitoring of the general ledger to ensure the accuracy and integrity of the data prior to distribution to the Head of MI&A team.
- Review financial transactions to ensure that they have been correctly processed and recorded to meet audit requirements.
- Upload budget journals including SLR budget journals and WTE budgets.
- Monthly reconciliation of budget movements, forecast movements and balance sheet.
- Monthly reconciliation of the payroll files with ESR and liaising with the ESR team and Business Support Officers to ensure that errors are corrected at source.
- Process payroll recoding, accrual, prepayment, recharge and amendment journals accurately and in a timely manner and that the suitable supporting documentation is maintained.
- Raising invoices as requested ensuring these are accurately coded.
- Liaising with the Finance Business Partners support the Trusts recruitment control process and prepare AtoE forms as informed by the Senior Finance Analysts.
- Provide monthly reports to HR, Finance Business Partners and Senior Finance Manager to support the month end and year end processes.
- Covers other Assistant Finance Analyst roles when required.
Job description
Job responsibilities
Financial Transactions
- Within the standard operating procedures and Trusts Standing Financial Instructions assist the Finance Manager in the monthly monitoring of the general ledger to ensure the accuracy and integrity of the data prior to distribution to the Head of MI&A team.
- Review financial transactions to ensure that they have been correctly processed and recorded to meet audit requirements.
- Upload budget journals including SLR budget journals and WTE budgets.
- Monthly reconciliation of budget movements, forecast movements and balance sheet.
- Monthly reconciliation of the payroll files with ESR and liaising with the ESR team and Business Support Officers to ensure that errors are corrected at source.
- Process payroll recoding, accrual, prepayment, recharge and amendment journals accurately and in a timely manner and that the suitable supporting documentation is maintained.
- Raising invoices as requested ensuring these are accurately coded.
- Liaising with the Finance Business Partners support the Trusts recruitment control process and prepare AtoE forms as informed by the Senior Finance Analysts.
- Provide monthly reports to HR, Finance Business Partners and Senior Finance Manager to support the month end and year end processes.
- Covers other Assistant Finance Analyst roles when required.
Person Specification
Qualification
Essential
- NVQ Level 4 or Association of Accounting Technicians (AAT) at Technician level or CCAB Foundation stage or equivalent experience relevant to the role.
Skills & experience
Essential
- Excellent written and verbal communication skills
- Ability to work to tight deadlines and maintain a high standard of work
- Experience of Microsoft Office
- Ability to work as part of a team and maintain good working relationships with large and diverse staff group
- Experience within management accounts
Desirable
- Worked with Power BI
- Previous NHS experience
Personal Qualities
Essential
- Demonstrable ability to meet Trust Values
- Attention to detail and able to use judgement to spot anomalies or variances to trends
- Able to work under pressure and to plan and prioritise workload effectively
- Ability to reflect on own performance and recognise areas of development.
Desirable
- Works across boundaries, looks for collective success, listens, involves, respects and learns from the contribution of others.
Person Specification
Qualification
Essential
- NVQ Level 4 or Association of Accounting Technicians (AAT) at Technician level or CCAB Foundation stage or equivalent experience relevant to the role.
Skills & experience
Essential
- Excellent written and verbal communication skills
- Ability to work to tight deadlines and maintain a high standard of work
- Experience of Microsoft Office
- Ability to work as part of a team and maintain good working relationships with large and diverse staff group
- Experience within management accounts
Desirable
- Worked with Power BI
- Previous NHS experience
Personal Qualities
Essential
- Demonstrable ability to meet Trust Values
- Attention to detail and able to use judgement to spot anomalies or variances to trends
- Able to work under pressure and to plan and prioritise workload effectively
- Ability to reflect on own performance and recognise areas of development.
Desirable
- Works across boundaries, looks for collective success, listens, involves, respects and learns from the contribution of others.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
