Job summary
To provide high quality clerical support to the medical and nursing staff on the ward and to be responsible for the management of patient information. To be accountable for the greeting of patients and visitors attending the Children's Ward and ensuring they are informed appropriately.
Main duties of the job
Medical Records Management:
1.1 To update and maintain accurate complete patient data on the computer-based system (Epic).
1.2 To conduct quality audits as requested by the medical team.
1.3 To ensure that patients are admitted appropriately to the ward.
1.4 To ensure that external correspondence is processed and sent to the scanning bureau team to be uploaded onto Epic.
1.5 To enter and retrieve data from all current Trust computer systems in place (Epic) to an acceptable data quality standard.
1.6 To ensure that all GP summaries are mailed within 24 hours of patient discharge.
1.7 Ensure all inpatient activities are correctly captured on the system for coding as appropriate.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of £1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
1. Medical Records Management:
1.1 To update and maintain accurate complete patient data on the computer-based system (Epic).
1.2 To conduct quality audits as requested by the medical team.
1.3 To ensure that patients are admitted appropriately to the ward.
1.4 To ensure that external correspondence is processed and sent to the scanning bureau team to be uploaded onto Epic.
1.5 To enter and retrieve data from all current Trust computer systems in place (Epic) to an acceptable data quality standard.
1.6 To ensure that all GP summaries are mailed within 24 hours of patient discharge.
1.7 Ensure all inpatient activities are correctly captured on the system for coding as appropriate.
Job description
Job responsibilities
1. Medical Records Management:
1.1 To update and maintain accurate complete patient data on the computer-based system (Epic).
1.2 To conduct quality audits as requested by the medical team.
1.3 To ensure that patients are admitted appropriately to the ward.
1.4 To ensure that external correspondence is processed and sent to the scanning bureau team to be uploaded onto Epic.
1.5 To enter and retrieve data from all current Trust computer systems in place (Epic) to an acceptable data quality standard.
1.6 To ensure that all GP summaries are mailed within 24 hours of patient discharge.
1.7 Ensure all inpatient activities are correctly captured on the system for coding as appropriate.
Person Specification
Education
Essential
- Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE pass or equivalent
Experience
Essential
- Demonstrable NHS administrative and organisational experience
- Ability to work as part of a multi-disciplinary team (Team player)
Skills
Essential
- Ability to prioritise work and meet deadlines
- Able to demonstrate strong communication skills including the ability to relate and communicate with patients and staff at all levels
Person Specification
Education
Essential
- Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE pass or equivalent
Experience
Essential
- Demonstrable NHS administrative and organisational experience
- Ability to work as part of a multi-disciplinary team (Team player)
Skills
Essential
- Ability to prioritise work and meet deadlines
- Able to demonstrate strong communication skills including the ability to relate and communicate with patients and staff at all levels
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
