Job summary
This is a key role within the Division's Medical Staffing Team providing operational support on recruitment activities in the delivery of all medical staffing related activities across Child Health. The post holder will work closely with the Medical Staffing Manager and all Clinical Leads and Clinical Directors on Recruitment related activities, as well as the Central Recruitment team and Workforce in achieving key performance (KPIs) indicators in these areas.
The key responsibilities of this role will include supporting recruitment activities relating to Medical Staff across Child Health, ensuring an effective and efficient process is followed to on-board them to the Trust, be that on a permanent or fixed term Trust contract, or via Kings Bank as a Locum.
The nature of the job requires the post-holder to deal with confidential and sensitive information related to staff. The post-holder will ensure this information is kept confidential and secure in line with Trust policies.
The post-holder will be required to work flexibly across the Child Health and cross cover the other medical staffing team in child health.
This will be a secondment for 12 months with the view of being made permanent to the right applicant.
Main duties of the job
To identify in advance Locum requirements and liaising with the clinical leads appropriate locums following up to confirm booking as appropriate.
To book all Locum shifts on the health roster and Patchwork systems
To organise appropriate cover for rota gaps using in-house cross cover or additional duty hours arrangements
To work with the clinical teams and recruitment team to set up interviews and support the offer making process for doctors, dealing with any queries that may arise from the candidates during the process
Supporting the Medical staffing with the HR admin processes related to recruitment including all offer management and on-boarding tasks liaising with the candidates where required to successfully start them in their roles
Work with the Medical Education team and clinical teams to ensure all new starters to the Trust have the right level of educational supervision and training packages in place
Responsible for keeping the recruitment system up to date with CV feedback, interview feedback and offers made (through TRAC)
Support with Inductions by ensuring all access , ID cards , room bookings are all done in advance.
Liaise with Kings bank to ensure all Locums have the right IT system access and security access to hit the ground running
About us
The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
To identify in advance Locum requirements and liaising with the clinical leads appropriate locums following up to confirm booking as appropriate.
To book all Locum shifts on the health roster and Patchwork systems
To keep a record of all Locum shifts booked
To organise appropriate cover for rota gaps using in-house cross cover or additional duty hours arrangements in the main before seeking approval to source any locums within the Pan London Break Glass Agreed rates
To provide guidance and knowledge as required to the other members of the Medical Workforce Team to ensure consistency of advice and quality of response to our managers
To work with the clinical teams and Medical Staffing Manager to proactively ensure all vacancies have the right approval to recruit and are actively recruited externally
Ensure all vacancies are advertised to be filled by substantive staff as a priority to minimise Bank and Agency spend within the care group
To work with the clinical teams and recruitment team to set up interviews and support the offer making process for doctors, dealing with any queries that may arise from the candidates during the process
To own the end to end recruitment process for all medical roles and trouble shoot recruitment delays to meet the operational priorities
Supporting the Medical staffing with the HR admin processes related to recruitment including all offer management and on-boarding tasks liaising with the candidates where required to successfully start them in their roles
Liaising regularly with Kings in house HR team to ensure they have the right information needed and pass back queries and outstanding information to the candidates to ensure they are cleared to start as soon as possible
Support the Trusts Junior Doctors Contract Manager in liaising with the Recruitment Team and HR Services to ensure junior doctors are issued with the correct appointment and contractual documentation and, correctly processed on the payroll and on boarded successfully into the departments
Work with the Medical Education team and clinical teams to ensure all new starters to the Trust have the right level of educational supervision and training packages in place
Responsible for keeping the recruitment system up to date with CV feedback, interview feedback and offers made (through TRAC)
Support the Medical Staffing Manager during rotation time with new starters and sending off work schedules for junior doctors, dealing with queries from the new starters and the workforce teams, plus any other challenges that may arise.
Working with the Medical Staffing Manager to produce Less than Full Time schedules for part-time workers to the department
Support with Inductions by ensuring all access , ID cards , room bookings are all done in advance.
Job description
Job responsibilities
To identify in advance Locum requirements and liaising with the clinical leads appropriate locums following up to confirm booking as appropriate.
To book all Locum shifts on the health roster and Patchwork systems
To keep a record of all Locum shifts booked
To organise appropriate cover for rota gaps using in-house cross cover or additional duty hours arrangements in the main before seeking approval to source any locums within the Pan London Break Glass Agreed rates
To provide guidance and knowledge as required to the other members of the Medical Workforce Team to ensure consistency of advice and quality of response to our managers
To work with the clinical teams and Medical Staffing Manager to proactively ensure all vacancies have the right approval to recruit and are actively recruited externally
Ensure all vacancies are advertised to be filled by substantive staff as a priority to minimise Bank and Agency spend within the care group
To work with the clinical teams and recruitment team to set up interviews and support the offer making process for doctors, dealing with any queries that may arise from the candidates during the process
To own the end to end recruitment process for all medical roles and trouble shoot recruitment delays to meet the operational priorities
Supporting the Medical staffing with the HR admin processes related to recruitment including all offer management and on-boarding tasks liaising with the candidates where required to successfully start them in their roles
Liaising regularly with Kings in house HR team to ensure they have the right information needed and pass back queries and outstanding information to the candidates to ensure they are cleared to start as soon as possible
Support the Trusts Junior Doctors Contract Manager in liaising with the Recruitment Team and HR Services to ensure junior doctors are issued with the correct appointment and contractual documentation and, correctly processed on the payroll and on boarded successfully into the departments
Work with the Medical Education team and clinical teams to ensure all new starters to the Trust have the right level of educational supervision and training packages in place
Responsible for keeping the recruitment system up to date with CV feedback, interview feedback and offers made (through TRAC)
Support the Medical Staffing Manager during rotation time with new starters and sending off work schedules for junior doctors, dealing with queries from the new starters and the workforce teams, plus any other challenges that may arise.
Working with the Medical Staffing Manager to produce Less than Full Time schedules for part-time workers to the department
Support with Inductions by ensuring all access , ID cards , room bookings are all done in advance.
Person Specification
Experience
Essential
- Educated to GCSE level, or equivalent knowledge, skills and experience
Desirable
- Experience working in a medical staffing role including up to date knowledge of MMC, Working Time Directives (WTD)
Communication & Relationship skills
Essential
- Excellent verbal and written communication and interpersonal skills with all grades and groups of staff (internal and external)
- Able to exchange confidential sensitive or contentious information following clear guidelines in a flexible manner
- Able to remain calm under pressure
Desirable
- Keen to learn new skills and work as part of a large team
Planning & Organisational Skills
Essential
- Effective in managing own time Able to plan and organise ongoing activities and programmes
- Ability to demonstrate a flexible and highly organised approach with an eye for detail in an environment that often changes based on the operational challenges
Analytical Skills
Essential
- Excellent problem solving skills Exercises judgement and resolves queries e.g. leave entitlements, sickness and vacancies
- Intermediate computer literacy, including monitoring and entering data in spreadsheets and databases, analysis and report production
Person Specification
Experience
Essential
- Educated to GCSE level, or equivalent knowledge, skills and experience
Desirable
- Experience working in a medical staffing role including up to date knowledge of MMC, Working Time Directives (WTD)
Communication & Relationship skills
Essential
- Excellent verbal and written communication and interpersonal skills with all grades and groups of staff (internal and external)
- Able to exchange confidential sensitive or contentious information following clear guidelines in a flexible manner
- Able to remain calm under pressure
Desirable
- Keen to learn new skills and work as part of a large team
Planning & Organisational Skills
Essential
- Effective in managing own time Able to plan and organise ongoing activities and programmes
- Ability to demonstrate a flexible and highly organised approach with an eye for detail in an environment that often changes based on the operational challenges
Analytical Skills
Essential
- Excellent problem solving skills Exercises judgement and resolves queries e.g. leave entitlements, sickness and vacancies
- Intermediate computer literacy, including monitoring and entering data in spreadsheets and databases, analysis and report production
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
