Job summary
The RDU Research Administrator plays a key role in ensuring the effective administration of research across 4 clinical research specialties:
- Neurosciences
- Stroke
- Neuroradiology
- Age & Aging
The RDU Research Administrator delivers key research functions, provides administrative support to the team and coordinates a range of improvement projects and initiatives - including supporting screening and maintaining study records on the Trust's Electronic Patient Record System EPIC (Apollo) system.
Main duties of the job
- To provide ongoing administrative support to the RDU Matrons/ Managers
- To use Oracle the Trust procurement system to request purchase orders and subsequently organise payment of invoices with accounts payable
- To provide support for archiving of commercial and non-commercial clinical studies according to GCP guidelines
- To arrange and host monitoring visits for sponsors, regulators, Trust Quality and other relevant stakeholders.
- To provide the administrative support for communications material, such as preparation of updates, placing adverts and notices, liaising with central R&D Communications
- To manage the eRoster system for the relevant RDUs
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites.
The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
- To facilitate recruitment to research related posts within the RDUs using the TRAC process
- To coordinate a range of varied R&D projects and improvement initiatives, including support the coordination of the International Clinical Trials Day and other ad hoc events
- To update study information on the EDGE database including patient recruitment numbers
- Log Trust research incidents and coordinate incident response. This might include coordination of serious breach investigations
- To signpost researchers to the relevant departments to aid set up and delivery of research
- Prepare the relevant documents required when submitting trial protocol and paperwork for regulatory review and approval. Assist in completing submission to the REC, HRA and R&I Department.
- Process amendments and disseminate information to relevant departments
Please refer to the attached job description and person specification for further details of the main responsibilities of the role.
Job description
Job responsibilities
- To facilitate recruitment to research related posts within the RDUs using the TRAC process
- To coordinate a range of varied R&D projects and improvement initiatives, including support the coordination of the International Clinical Trials Day and other ad hoc events
- To update study information on the EDGE database including patient recruitment numbers
- Log Trust research incidents and coordinate incident response. This might include coordination of serious breach investigations
- To signpost researchers to the relevant departments to aid set up and delivery of research
- Prepare the relevant documents required when submitting trial protocol and paperwork for regulatory review and approval. Assist in completing submission to the REC, HRA and R&I Department.
- Process amendments and disseminate information to relevant departments
Please refer to the attached job description and person specification for further details of the main responsibilities of the role.
Person Specification
Skills and Competencies
Essential
- Ability to work under pressure and exercise judgement when dealing with inquiries
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload
- Ability to work without supervision and use own initiative
- Ability to concentrate even with frequent interruptions and unpredictable working patterns.
Desirable
Education and Qualifications
Essential
- GCSE A-C grade in English or equivalent
- Evidence of professional development e.g. courses (in administration, project management) or further education.
Knowledge and Experience
Essential
- Experience of working in an administration / coordinator or office management role.
- ECDL or proven equivalent experience in MS Office Package, email and Internet browsers; Advanced keyboard use
- Research governance experience.
- Excellent written and verbal communication skills combined with an effective and courteous telephone manner.
Desirable
- Previous experience in the NHS or in a Higher Education setting.
- Previous experience with archiving research projects.
Person Specification
Skills and Competencies
Essential
- Ability to work under pressure and exercise judgement when dealing with inquiries
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload
- Ability to work without supervision and use own initiative
- Ability to concentrate even with frequent interruptions and unpredictable working patterns.
Desirable
Education and Qualifications
Essential
- GCSE A-C grade in English or equivalent
- Evidence of professional development e.g. courses (in administration, project management) or further education.
Knowledge and Experience
Essential
- Experience of working in an administration / coordinator or office management role.
- ECDL or proven equivalent experience in MS Office Package, email and Internet browsers; Advanced keyboard use
- Research governance experience.
- Excellent written and verbal communication skills combined with an effective and courteous telephone manner.
Desirable
- Previous experience in the NHS or in a Higher Education setting.
- Previous experience with archiving research projects.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
