King's College Hospital NHS Foundation Trust

Ward Administrator

The closing date is 27 August 2025

Job summary

To provide high-quality administrative and clerical support to the nursing and medical staff in the ward. To be responsible for the management of patient information and patient movement and to ensure accurate data quality. To provide a full and professional front of house service for patients, relatives and staff, ensuring they are informed appropriately. To act as a member of the team and attend meetings, handovers and huddles.

Main duties of the job

To ensure the patient databases are up to date throughout each day into the night, accurately reflecting patient movements and ensuring all tasks are completed in a timely manner.

About us

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

Date posted

20 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£30,039 to £31,088 a year per annum incl HCA

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

213-CAY-7431163

Job locations

King's College Hospital

Denmark Hill

London

SE5 9RS

Job description

Job responsibilities

To welcome and provide a full front of house service to patients and their relatives onto the ward, ensuring that security and infection control measures that are in place are adhered to.

To ensure that all clinical referrals are forwarded to the relevant internal department and/or external agencies.

To ensure that you are well presented and in uniform at all times and the reception desk and waiting areas are maintained in a presentable manner.

To observe and maintain the confidentiality of patient records and staff information at all times.

To ensure that the How Are We Doing (HRWD) patient survey forms are distributed and completed returns collected and made available to the Patient and Public Involvement Department to ensure that the monthly return rate of 50% is achieved.

To request Hospital Transport as directed, ensuring all relevant information is added to the system. To maintain a crosscheck record of transport requests.

To request porters to transfer patients to and from the ward as directed.

To liaise with nursing staff and Ward Hostesses regarding snack box requests.

To assist the nursing, medical and therapy staff with the discharge processes, liaising with Discharge Lounge staff where appropriate.

To be responsible for the ordering of unit supplies as required, including unit stores, patient documentation forms, stationery and electronic/IT equipment via KFM. This will include routine orders to maintain the agreed stock levels, ensuring that orders are placed in time to meet the weekly delivery deadlines, and any ad hoc orders to meet patient needs, specialist equipment or furniture and IT requirements.

To carry out administrative duties such as scanning and photocopying as instructed by the Unit Manager.

To open and distribute mail, forwarding letters to patients who have already been discharged or transferred to other wards.

To act as the liaison with the Trusts Facilities Department with regard to maintenance jobs and repairs.

To assist with the training of new members of staff as appropriate.

To provide other administrative support as required by the Team Leaders or Ward Managers.