Job summary
Based in the department of Sexual Health & HIV at Denmark Hill; the post holder willwork closely with the Service Delivery Manager and Rota Specialist Registrar (SpR)with rota management for the MDT and on-call rotas. The post holder will provideoperational support related to activities on resourcing tasks, training andrecruitment. The post hold will also be the team leader for front of house team based at Caldecotcentre. Supervising the work of the team ensuring it operates efficiently andeffectively whilst providing a high standard of customer care to patient and visitors. The nature of the job requires the post-holder to deal with confidential and sensitiveinformation related to both staff and patients. The post-holder will ensure thisinformation is kept confidential and secure in line with Trust policies.
Main duties of the job
o Lead on the coordination and management of medical staffing rotas, ensuring safe staffing levels tomeet clinical demands.o Manage the end-to-end recruitment process for medical staff, including advertising, shortlisting,interview coordination, and onboarding, in collaboration with HR.o Maintain accurate and up-to-date records for all medical staff including contracts, honoraryagreements, compliance checks, appraisals, and mandatory training.o Ensure timely and accurate data entry into Electronic Staff Record (ESR) and rostering systems (e.g.,HealthRoster).o Liaise with internal and external locum agencies to ensure service continuity, negotiating rates toachieve cost-effectiveness.o Manage junior doctor rotations, coordinating induction and exit processes with Medical Education.o Manage and monitor leave requests, sickness absence, and support policy adherence.o Work with divisional and corporate teams to ensure compliance with GMC revalidation and appraisalprocessesOperational Leadership
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
To be responsible for populating monthly MDT rota template in advance, forinput by Rota SpR and other clinical staff. To produce the monthly HIV on-call and out of hours rotas. To coordinate training schedules for external trainees, rotating into the sexualhealth clinic. Submitting data to medical workforce on how many trainees received theirduty roster 8 or more weeks in advance of starting in /rotating to a new post.
Coordinating external nursing, medical and DFRSHtrainees schedules within the clinic throughout theyear. Setting up local level inductions for all new trainees. To monitor and track annual/study leave usage against leave requirements toensure a sustainable level of cover across the service. Supporting the Service Delivery Manager in building and checking rotasthrough the relevant rota management system (Currently DRS4/Allocate.) To assist the Trust Medical Workforce in the absent of the Service DeliveryManager with data request. To create via the bank partners system locum shifts and to update anychanges to booking appropriately. Approving bank/agency timesheets to ensure payment of shifts areauthorised on time. Ensure all new starters have the right IT system and security access in place tohit the ground running. To produce reception team rotas and ensure that all clinics have sufficientreception cover.
Job description
Job responsibilities
To be responsible for populating monthly MDT rota template in advance, forinput by Rota SpR and other clinical staff. To produce the monthly HIV on-call and out of hours rotas. To coordinate training schedules for external trainees, rotating into the sexualhealth clinic. Submitting data to medical workforce on how many trainees received theirduty roster 8 or more weeks in advance of starting in /rotating to a new post.
Coordinating external nursing, medical and DFRSHtrainees schedules within the clinic throughout theyear. Setting up local level inductions for all new trainees. To monitor and track annual/study leave usage against leave requirements toensure a sustainable level of cover across the service. Supporting the Service Delivery Manager in building and checking rotasthrough the relevant rota management system (Currently DRS4/Allocate.) To assist the Trust Medical Workforce in the absent of the Service DeliveryManager with data request. To create via the bank partners system locum shifts and to update anychanges to booking appropriately. Approving bank/agency timesheets to ensure payment of shifts areauthorised on time. Ensure all new starters have the right IT system and security access in place tohit the ground running. To produce reception team rotas and ensure that all clinics have sufficientreception cover.
Person Specification
Education, Experience and skills
Essential
- Foundation Degree, Diploma or equivalent level of knowledge
- Previous Supervisory / team leader experience
- Basic experience of Rota Management
Desirable
- Experience in the use of an Appointment/patient administration system such as EPIC/Envoy/Call-Forward
Person Specification
Education, Experience and skills
Essential
- Foundation Degree, Diploma or equivalent level of knowledge
- Previous Supervisory / team leader experience
- Basic experience of Rota Management
Desirable
- Experience in the use of an Appointment/patient administration system such as EPIC/Envoy/Call-Forward
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
