Job summary
An exciting opportunity has arisen within the Research & Development team for an enthusiastic and well-motivated individual to join the team.
The post-holder will provide high quality data management support and will be responsible for using and maintaining the EDGE database as well as using Microsoft Excel to produce and manipulate reports generated in EDGE and EPIC systems.
The maintenance of the quality and content of the data will be a key function of this post which will be achieved by regular error checking and accurately entering large amounts of data, ensuring that the data is stored in accordance with the Data Protection Act and relevant guidelines.
Research and Development (R&D) Data Assistant
To function as a member of the Research and Development team through provision of dedicated administrative support.
To act as the first point of contact for support and advice on how to use the EDGE database.
Responsible for the creation and maintenance of all user accounts for the EDGE database.
Act as the first point of contact for resolving all data and EDGE queries this includes telephone and email contact.
Main duties of the job
The post holder will be expected to exercise initiative, prioritise conflicting work demands and to communicate effectively, both verbally and in writing, with internal departments and external agencies to ensure continuity in achieving excellence in patient care.
You will be self-disciplined, professional and empathetic to all those with whom you come into contact. It is essential that you can prioritise your own workload, have excellent communication skills and work as part of a team, but also exercise initiative within set parameters.
EPIC Support
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- To be the first point of contact for epic administrative enquiries.
- Be responsible for actioning requests to set up new studies.
- Manage access for new starters and leavers when not managed by individual research delivery Unit.
- To be responsible for arranging access for research monitors, for areas where this responsibility is not devolved to the Research Delivery Units.
- To have systems in place for escalating queries to appropriate escalation points.
- To undertake any other EPIC administrative duties.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London.
The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Information management
To use Microsoft Excel in identifying data queries and being able to action these in the EDGE database.
To assist in providing advice and regular training on data management to a range of staff groups within the Trust.
Responsible for modifying and validating the databases and to support any development work. Maintain databases and ensure their security and compliance with the data protection act.
Accurately and efficiently enter data on to current databases. This will require a high level of attention to detail and accuracy.
Regularly action reports to help in the cleaning of data therefore ensuring data is relevant and up-to-date.
Run reports from the current databases to provide information as required by the R&D managers, Senior Facilitators and Research Data Officer; this will include regular reports and ad hoc reports.
Assist in the submission of external reports required by research regulators, including the quarterly Performance in Initiating & Delivery (PID) national submission.
Ensure appropriate confidentiality of records and information (verbal, written and computerised).
Assist with advice to the department staff on the preferred way in which data collection should be undertaken in accordance with policies.
Other
Liaise with staff locally and nationally to create appropriate data collection methods and provide reports.
Identify and recommend changes to procedures within the service which will improve the quality of service to patients.
Assist with Departmental duties as directed by line manager and R&D managers.
To support audit and survey work on behalf of the department.
Work under own initiative seeking advice when necessary and identify areas for improvements.
Job description
Job responsibilities
Information management
To use Microsoft Excel in identifying data queries and being able to action these in the EDGE database.
To assist in providing advice and regular training on data management to a range of staff groups within the Trust.
Responsible for modifying and validating the databases and to support any development work. Maintain databases and ensure their security and compliance with the data protection act.
Accurately and efficiently enter data on to current databases. This will require a high level of attention to detail and accuracy.
Regularly action reports to help in the cleaning of data therefore ensuring data is relevant and up-to-date.
Run reports from the current databases to provide information as required by the R&D managers, Senior Facilitators and Research Data Officer; this will include regular reports and ad hoc reports.
Assist in the submission of external reports required by research regulators, including the quarterly Performance in Initiating & Delivery (PID) national submission.
Ensure appropriate confidentiality of records and information (verbal, written and computerised).
Assist with advice to the department staff on the preferred way in which data collection should be undertaken in accordance with policies.
Other
Liaise with staff locally and nationally to create appropriate data collection methods and provide reports.
Identify and recommend changes to procedures within the service which will improve the quality of service to patients.
Assist with Departmental duties as directed by line manager and R&D managers.
To support audit and survey work on behalf of the department.
Work under own initiative seeking advice when necessary and identify areas for improvements.
Person Specification
Education and Qualifications
Essential
- Educated to a minimum of GCSE grade C or equivalent in Maths and English.
Knowledge & Experience
Essential
- Previous experience working with databases including data entry, queries and reporting.
- Proven IT skills including use of Microsoft Excel, Word, Access and Outlook.
Desirable
- Previous experience of EDGE.
- Working knowledge of Research Governance.
Skills and Competencies
Essential
- Excellent analytical and numerical skills.
- Ability to prioritise; to be organised and flexible.
- Ability to work independently under minimal supervision and use own initiative.
- Ability to be proactive & show initiative in proposing and carrying out new administrative procedures.
Person Specification
Education and Qualifications
Essential
- Educated to a minimum of GCSE grade C or equivalent in Maths and English.
Knowledge & Experience
Essential
- Previous experience working with databases including data entry, queries and reporting.
- Proven IT skills including use of Microsoft Excel, Word, Access and Outlook.
Desirable
- Previous experience of EDGE.
- Working knowledge of Research Governance.
Skills and Competencies
Essential
- Excellent analytical and numerical skills.
- Ability to prioritise; to be organised and flexible.
- Ability to work independently under minimal supervision and use own initiative.
- Ability to be proactive & show initiative in proposing and carrying out new administrative procedures.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
