Job summary
The post-holder will provide a high level of administrative support to undergraduate students, doctors in training, Educational and Clinical Supervisors, Training Programme Directors and the Undergraduate Co-ordinator.
Main duties of the job
To provide administrative support for the undergraduate programmes on the PRUH site (Stages 1, 2 and 3). This involves organising regular undergraduate inductions, including booking suitable training rooms and ensuring that the rooms are set up as appropriate. Ensure that quality assurance systems are maintained
To work with the Medical Undergraduate Coordinator and clinical leads to produce undergraduate timetables for all Stages and all rotations for the undergraduate programmes.
To liaise with Kings College London (KCL) Administrators and local leads to ensure that information is shared between all relevant teams within PRUH, Denmark Hill and KCL.
To represent the PRUH site at regular Undergraduate Administrator meetings, these meetings are well attended by other Administrators within the South East sector.
To provide secretarial and administrative support to the DME and Associate DME for all undergraduate areas.
To organise and minute regular local undergraduate faculty meetings on a regular basis.
To provide pastoral support to undergraduates when needed and escalate any concerns/issues as appropriate to the DME team and/or KCL.
To assist with the preparation of any relevant documentation to support contract quality assurance and contract monitoring reporting and internal/external visits.
To process all undergraduate expense claims through to finance according to local procedures and ensure that accurate records are kept.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
To provide secretarial and administrative support to the PGMDE PRUH Site Service Manager and Medical Education Manager to include typing, photocopying, minute taking, filing and general administrative tasks.
Assist with the administration of Training Programmes and Courses held on the PRUH site as and when required.
Assist with data entry as required for all PGMDE systems.
General office duties including answering phone, taking messages, opening post, receiving and welcoming visitors to the Department.
Arrange meetings as required, ordering hospitality and booking venues.
In the absence of members of the PGMDE Team provide appropriate cover to ensure the quality of service is provided to all Centre users.
Assist with the preparation of any relevant documentation to support contract quality assurance and contract monitoring reporting and visits.
Maintain the confidentiality of all information in accordance with the requirements of the Data Protection Act and the Trusts Information Systems Security Policy
Job description
Job responsibilities
To provide secretarial and administrative support to the PGMDE PRUH Site Service Manager and Medical Education Manager to include typing, photocopying, minute taking, filing and general administrative tasks.
Assist with the administration of Training Programmes and Courses held on the PRUH site as and when required.
Assist with data entry as required for all PGMDE systems.
General office duties including answering phone, taking messages, opening post, receiving and welcoming visitors to the Department.
Arrange meetings as required, ordering hospitality and booking venues.
In the absence of members of the PGMDE Team provide appropriate cover to ensure the quality of service is provided to all Centre users.
Assist with the preparation of any relevant documentation to support contract quality assurance and contract monitoring reporting and visits.
Maintain the confidentiality of all information in accordance with the requirements of the Data Protection Act and the Trusts Information Systems Security Policy
Person Specification
Education
Essential
- NVQ Level 3 plus a good general education including Maths and English to GCSR level or equivalent.
- European Computer Driving Licence (ECDL) or equivalent with a high level of IT literacy and competence with Microsoft Packages.
Skills
Essential
- Excellent communication skills in English, verbal and written.
- Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision.
Experience
Essential
- Experience of an education and training department/organisation.
- Experience of working within the NHS
Person Specification
Education
Essential
- NVQ Level 3 plus a good general education including Maths and English to GCSR level or equivalent.
- European Computer Driving Licence (ECDL) or equivalent with a high level of IT literacy and competence with Microsoft Packages.
Skills
Essential
- Excellent communication skills in English, verbal and written.
- Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision.
Experience
Essential
- Experience of an education and training department/organisation.
- Experience of working within the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
King's College Hospital NHS Foundation Trust
Address
Princess Royal University Hospital, Orpington
Farnborough Common
Kent
BR6 8ND
Employer's website
https://www.kch.nhs.uk/ (Opens in a new tab)
