Job summary
An exciting opportunity has arisen for a Recruitment Officer who is highly driven, enthusiastic and motivated, to become part of the Recruitment department at King's College Hospital NHS Foundation Trust.
Reporting to the Recruitment Team Leader of your allocated area, you will play a pivotal role in coordinating and supporting adverts, interview set up and completion of contracts for both new and internal staff using the TRAC system.
You will work closely with hiring managers providing both them and candidates with an effective recruitment service.
You will be organised and methodical in your approach and be able to react to changing demands and ensure adherence to team processes, trust policies and best practice compliance by providing comprehensive support of day-to-day recruitment activities.
You will also have excellent communication skills, a strong work ethic and be passionate about providing a high quality customer service to your patients and colleagues.
If you would like to be considered forthis opportunity within our friendly and supportive team, please submit your application.
Main duties of the job
The successful candidate will need to have strong administration and organisational skills and be able to liaise with employees and managers at all levels.
You should have excellent attention to detail. The post holder will also have up to date knowledge of relevant HR Systems such as ESR, TRAC and NHS Jobs, however training will be provided.
You must be a team player and an excellent communicator, confident when dealing with internal and external stakeholders whilst maintaining a high level of customer service.
Such a role supports the Recruitment Team Leader, Recruitment Operations Managers and Recruitment Partnersin reducing vacancy rates and contributes to the development and growth of the service as a whole.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reachis our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Responsible for the implementation and administration of the Trusts recruitment campaigns as discreet, well organised projects. This includes the following tasks:
- Organising interview panels
- Longlisting or arranging shortlisting with hiring managers
- Running assessment days including taking ID documents and confidential forms from the candidates and ensuring they are processed in line with GDPR.
- Collecting the Interview Packs form the hiring managers and ensuring that all interview notes and assessment materials are returned to Recruitment and stored appropriately.
- Working closely with the Recruitment Assistants and external recruitment agencies (where appropriate) to ensure all pre-employment checks are completed according to the NHS Employment Check Standards.
- Managing the deployment of the cohorts including booking accommodation and arranging attendance on induction courses
Responsible for the organisation and maintenance of candidate recruitment records.
Issuing conditional offers and sending out regret emails when informed of the interview outcomes. Keeping interview records and providing support with interview feedback.
Issuing unconditional offers when all safe-employment checks are completed and liaising with hiring managers and candidates to agree a start date of employment.
Drafting Main Terms and Conditions documents and booking new starters to Induction courses.
The nature of the job requires the post holder to be dealing with confidential and sensitive information related to patients and staff. The post holder will ensure this information is kept confidential and secure in line with Trust policies and GDPR.
Job description
Job responsibilities
Responsible for the implementation and administration of the Trusts recruitment campaigns as discreet, well organised projects. This includes the following tasks:
- Organising interview panels
- Longlisting or arranging shortlisting with hiring managers
- Running assessment days including taking ID documents and confidential forms from the candidates and ensuring they are processed in line with GDPR.
- Collecting the Interview Packs form the hiring managers and ensuring that all interview notes and assessment materials are returned to Recruitment and stored appropriately.
- Working closely with the Recruitment Assistants and external recruitment agencies (where appropriate) to ensure all pre-employment checks are completed according to the NHS Employment Check Standards.
- Managing the deployment of the cohorts including booking accommodation and arranging attendance on induction courses
Responsible for the organisation and maintenance of candidate recruitment records.
Issuing conditional offers and sending out regret emails when informed of the interview outcomes. Keeping interview records and providing support with interview feedback.
Issuing unconditional offers when all safe-employment checks are completed and liaising with hiring managers and candidates to agree a start date of employment.
Drafting Main Terms and Conditions documents and booking new starters to Induction courses.
The nature of the job requires the post holder to be dealing with confidential and sensitive information related to patients and staff. The post holder will ensure this information is kept confidential and secure in line with Trust policies and GDPR.
Person Specification
Education and Qualifications
Essential
- A Levels or equivalent training and experience within Recruitment or HR
Desirable
- Degree in HR or CIPD Qualification
Knowledge and Experience
Essential
- Experience of using ESR and Trac
- Working knowledge of Employment Law
- Experience of working in a customer facing role
Desirable
- Knowledge and experience working with NHS AfC Terms and Conditions of Employment.
- Experience of using Home Office Sponsorship Management System
Skills and Competencies
Essential
- Ability to communicate with senior managers for recruitment activity
- Able to exchange confidential sensitive or contentious information following clear guidelines
- Ability to contribute to team working and to develop good working relationships
- Ability to work under pressure within a co-operative multi-disciplinary team-based working environment
- Able to plan and organise ongoing activities and simple programmes
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload
Person Specification
Education and Qualifications
Essential
- A Levels or equivalent training and experience within Recruitment or HR
Desirable
- Degree in HR or CIPD Qualification
Knowledge and Experience
Essential
- Experience of using ESR and Trac
- Working knowledge of Employment Law
- Experience of working in a customer facing role
Desirable
- Knowledge and experience working with NHS AfC Terms and Conditions of Employment.
- Experience of using Home Office Sponsorship Management System
Skills and Competencies
Essential
- Ability to communicate with senior managers for recruitment activity
- Able to exchange confidential sensitive or contentious information following clear guidelines
- Ability to contribute to team working and to develop good working relationships
- Ability to work under pressure within a co-operative multi-disciplinary team-based working environment
- Able to plan and organise ongoing activities and simple programmes
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
