Job summary
Due to high application volumes, we will be closing this vacancy on the 11/11/2023.
An exciting opportunity has arisen for a Recruitment Assistant who is highly driven, enthusiastic and motivated, to become part of the expanding Recruitment team in the Trust.
Reporting to the Recruitment Team Leader of your allocated team, you will play a pivotal role in the on-boarding process for new employees, including pre-employment checks. The successful applicant will be passionate in providing good customer service, being the face of the Trust and conducting ID and right to work checks. Good interpersonal skills are required for the role.
You will also have excellent communication skills, a strong work ethic and be passionate about providing a high quality customer service to our colleagues.
We offer hybrid working as part of our flexible working policy, although there is an expectation for new staff to work mainly in the office for the initial induction period of the contract.
If you would like to be considered forthis opportunity within our expanding Recruitment Team, please submit your application.
Successful candidates should be able to start on the 1st February, 2024 and will be joined by other members of our expanding team in April, 2024.
Main duties of the job
You should have excellent attention to detail. The post holder will be comfortable working with a variety of computer systems and you will be working with NHS HR Systems such as ESR, TRAC and NHS Jobs, however training will be provided.
You will be the first point of contact to prospective candidates and visitors at our on-boarding centre, giving initial advice on recruitment processes and referring to Recruitment Officers or Recruitment Managers where appropriate
You will deal with telephone and face to face enquiries, initiating action as appropriate and maintain regular and helpful communication with applicants in order to support a smooth, helpful and personal recruitment experience, reducing uncertainty and ensuring positive applicant engagement throughout the process.
You will provide a comprehensive pre-employment checking process, which includes following up references, occupational health clearance, ID and right to work verification; ensuing that new starter paperwork has been completed in an accurate and timely manner.
You will be able to liaise effectively with applicants, hiring managers and other key stakeholders including Occupational Health, to ensure timely completion of all pre-employment checks in accordance with service level agreements.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reachis our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Manage the Trust Induction report on a weekly basis.
Update, and ensure data accuracy in all systems including ESR and Trac; ensuring that personal details, DBS, right to work information, professional registration, ID documents is recorded appropriately.
Liaise effectively with applicants, hiring managers and other key stakeholders including Occupational Health, to ensure timely completion of all pre-employment checks in accordance with service level agreements.
Undertake general administrative tasks to support activities of the team such as filing, photocopying, organising meetings etc
Work closely with the Recruitment Team to ensure smooth on-boarding of the new starters.
Job description
Job responsibilities
Manage the Trust Induction report on a weekly basis.
Update, and ensure data accuracy in all systems including ESR and Trac; ensuring that personal details, DBS, right to work information, professional registration, ID documents is recorded appropriately.
Liaise effectively with applicants, hiring managers and other key stakeholders including Occupational Health, to ensure timely completion of all pre-employment checks in accordance with service level agreements.
Undertake general administrative tasks to support activities of the team such as filing, photocopying, organising meetings etc
Work closely with the Recruitment Team to ensure smooth on-boarding of the new starters.
Person Specification
Education and Qualifications
Essential
- NVQ Level 3, BTEC or minimum 5 GCSEs, or any other relevant qualifications
Knowledge and Experience
Essential
- Experience of working in a customer facing role or office environment
- Knowledge of IT, Microsoft Office package
Desirable
- Experience in NHS Electronic Systems, e.g. trac, NHS Jobs, ESR
- Experience of working in an administrative role within a fast-paced service
Skills and Competencies
Essential
- Excellent communication skills in English written and verbal
- Able to exchange confidential sensitive or contentious information following clear guidelines
- Ability to contribute to team working and to develop good working relationships
- Ability to communicate with senior managers for recruitment activity
- Able to plan and organise ongoing activities and simple programmes
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload
- Ability use own initiative and understand the limitations of the role.
Person Specification
Education and Qualifications
Essential
- NVQ Level 3, BTEC or minimum 5 GCSEs, or any other relevant qualifications
Knowledge and Experience
Essential
- Experience of working in a customer facing role or office environment
- Knowledge of IT, Microsoft Office package
Desirable
- Experience in NHS Electronic Systems, e.g. trac, NHS Jobs, ESR
- Experience of working in an administrative role within a fast-paced service
Skills and Competencies
Essential
- Excellent communication skills in English written and verbal
- Able to exchange confidential sensitive or contentious information following clear guidelines
- Ability to contribute to team working and to develop good working relationships
- Ability to communicate with senior managers for recruitment activity
- Able to plan and organise ongoing activities and simple programmes
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload
- Ability use own initiative and understand the limitations of the role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
