Job summary
To manage the medical induction at the PRUH site with support of the wider teamand direction from the Deputy Medical Education Manager. To support themedical inductions at Denmark Hill as and when needed.? To manage the Foundation programme on the PRUH site and to line manage thePGMDE Foundation Training Programme Administrator and PGMDEAdministrative Assistant on the PRUH site. ? To work cross-site with colleagues on the Denmark Hill site to ensure thatsystems are aligned where possible between the two sites.
Main duties of the job
Medical Induction
- To plan, implement and monitor administrative systems relating to themonthly medical inductions, ensuring the smooth running of the day andmaking recommendations for and implementing changes.
- This includes:Devise the Induction Programme and related induction materials.
- To ensure the Standard Operating Procedure document is keep up to date with teams at Denmark Hill
Local Induction
- To advise Divisions on local induction arrangements for medical & dental staff and monitor this through LEAP
- To ensure that local induction procedures and checklists are in place by local coordinator's, and that these are available upon request for auditing purposes
- To liaise with Specialty local coordinator's to ensure Local InductionHandbooks are up-to-date, keeping copies of Handbooks locally on PGMDE G:drive
Foundation Training Programme (FTP)
- Line management responsibility for the PGMDE Foundation TrainingProgramme Administrator
- Work with the relevant departments and external bodies to ensure thatFoundation Training Programme post information is maintained anddisseminated in a timely manner for recruitment.
- Ensure that the traineeallocations are managed and all relevant parties are informed.
- To work closely with the PGMDE Administrator (Undergraduates) to continue to strengthen and develop the link between undergraduate training and the Foundation Training Programme.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and around 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in Bromley.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
The trust-wide strategy Strong Roots, Global Reachis our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we can take Team King's to another level.
Job description
Job responsibilities
- Medical InductionTo plan, implement and monitor administrative systems relating to themonthly medical inductions, ensuring the smooth running of the day andmaking recommendations for and implementing changes.
- This includes:Devise the Induction Programme and related induction materials.
- To ensure the Standard Operating Procedure document is keep up to date with teams at Denmark Hill
- Emailing and inviting doctors pre-employment to Induction, dealing with any enquiries from trainees prior to starting.
- Arrange speakers and checking audio visual aids.
- Liaise with Medical Staffing, EPR, Occupational Health, IT Computer Services (passwords), Clinical Portal and Resuscitation Team (training timetable)regarding relevant issues
- Make appropriate arrangements for booking venues and ordering hospitalityEnsure the online induction course modules for Junior Doctors & Consultants are regularly updatedLiaise with medical reps to sponsor the 3 main inductions in August,September and October
- Reporting on induction attendance and reporting back to the divisions
- Monitoring online induction course compliance and reporting as necessary
- To manage the LEAP input of monthly Medical Inductions
- To take responsibility for the management of induction days including the 3 annual main induction days.
- To ensure the PGMDE website information is correct on the website andKwiki (internal web page) on Foundation and Induction
Local Induction
- To advise Divisions on local induction arrangements for medical & dental staff and monitor this through LEAP
- To ensure that local induction procedures and checklists are in place by local coordinators, and that these are available upon request for auditing purposes
- To liaise with Specialty local coordinators to ensure Local InductionHandbooks are up-to-date, keeping copies of Handbooks locally on PGMDE G:drive
Foundation Training Programme (FTP)
- Line management responsibility for the PGMDE Foundation TrainingProgramme Administrator and PGMDE Administrative Assistant.
- Work with the relevant departments and external bodies to ensure thatFoundation Training Programme post information is maintained anddisseminated in a timely manner for recruitment.
- Ensure that the traineeallocations are managed and all relevant parties are informed.
- Manage the smooth preparation and delivery of the Foundation TrainingProgramme Induction and shadowing week and liaise with the Local Induction leads.
- In conjunction with the PGMDE Senior management team ensure that the education and training programme meets the requirements of the curriculum, including careers guidance provision.
- To actively participate in the generic training sessions to support the PGMDE faculty.
- Manage the co-ordination, marketing and quality assurance and governance arrangements for Taster opportunities.
- Ensure that the Foundation Training Programme Administrator is regularly monitoring the progress of foundation trainees through the administration of the e-portfolio and reporting to the Senior Foundation Training Programme team.
- Represent KCH on the national e-Portfolio user group and report anyissues/developments at the Faculty Meetings.
- Represent KCH on the STFS Advisory Committee.
- Manage the provision of e-Portfolio training for trainees and trainers atInduction and at other times, as required.
- Manage the Foundation Training Programme faculty meetings, ensuringappropriate representation including trainees.
- Manage the Foundation Feedback Fora meetings for foundation trainees and ensure that Trainee feedback is obtained and disseminated accordingly.
- To work closely with the PGMDE Administrator (Undergraduates) to continue to strengthen and develop the link between undergraduate training and the Foundation Training Programme.
Job description
Job responsibilities
- Medical InductionTo plan, implement and monitor administrative systems relating to themonthly medical inductions, ensuring the smooth running of the day andmaking recommendations for and implementing changes.
- This includes:Devise the Induction Programme and related induction materials.
- To ensure the Standard Operating Procedure document is keep up to date with teams at Denmark Hill
- Emailing and inviting doctors pre-employment to Induction, dealing with any enquiries from trainees prior to starting.
- Arrange speakers and checking audio visual aids.
- Liaise with Medical Staffing, EPR, Occupational Health, IT Computer Services (passwords), Clinical Portal and Resuscitation Team (training timetable)regarding relevant issues
- Make appropriate arrangements for booking venues and ordering hospitalityEnsure the online induction course modules for Junior Doctors & Consultants are regularly updatedLiaise with medical reps to sponsor the 3 main inductions in August,September and October
- Reporting on induction attendance and reporting back to the divisions
- Monitoring online induction course compliance and reporting as necessary
- To manage the LEAP input of monthly Medical Inductions
- To take responsibility for the management of induction days including the 3 annual main induction days.
- To ensure the PGMDE website information is correct on the website andKwiki (internal web page) on Foundation and Induction
Local Induction
- To advise Divisions on local induction arrangements for medical & dental staff and monitor this through LEAP
- To ensure that local induction procedures and checklists are in place by local coordinators, and that these are available upon request for auditing purposes
- To liaise with Specialty local coordinators to ensure Local InductionHandbooks are up-to-date, keeping copies of Handbooks locally on PGMDE G:drive
Foundation Training Programme (FTP)
- Line management responsibility for the PGMDE Foundation TrainingProgramme Administrator and PGMDE Administrative Assistant.
- Work with the relevant departments and external bodies to ensure thatFoundation Training Programme post information is maintained anddisseminated in a timely manner for recruitment.
- Ensure that the traineeallocations are managed and all relevant parties are informed.
- Manage the smooth preparation and delivery of the Foundation TrainingProgramme Induction and shadowing week and liaise with the Local Induction leads.
- In conjunction with the PGMDE Senior management team ensure that the education and training programme meets the requirements of the curriculum, including careers guidance provision.
- To actively participate in the generic training sessions to support the PGMDE faculty.
- Manage the co-ordination, marketing and quality assurance and governance arrangements for Taster opportunities.
- Ensure that the Foundation Training Programme Administrator is regularly monitoring the progress of foundation trainees through the administration of the e-portfolio and reporting to the Senior Foundation Training Programme team.
- Represent KCH on the national e-Portfolio user group and report anyissues/developments at the Faculty Meetings.
- Represent KCH on the STFS Advisory Committee.
- Manage the provision of e-Portfolio training for trainees and trainers atInduction and at other times, as required.
- Manage the Foundation Training Programme faculty meetings, ensuringappropriate representation including trainees.
- Manage the Foundation Feedback Fora meetings for foundation trainees and ensure that Trainee feedback is obtained and disseminated accordingly.
- To work closely with the PGMDE Administrator (Undergraduates) to continue to strengthen and develop the link between undergraduate training and the Foundation Training Programme.
Person Specification
Experience
Essential
- Experience in a Medical Education role
Communication
Essential
- High level of written and verbal communication/interpersonal skills
Education
Essential
- University Degree or equivalent experience
Knowledge & Training
Essential
- Numerical and data analytical skills including spreadsheets and databases
Planning & organisation
Essential
- Experience of planning and organising ongoing activities.
Person Specification
Experience
Essential
- Experience in a Medical Education role
Communication
Essential
- High level of written and verbal communication/interpersonal skills
Education
Essential
- University Degree or equivalent experience
Knowledge & Training
Essential
- Numerical and data analytical skills including spreadsheets and databases
Planning & organisation
Essential
- Experience of planning and organising ongoing activities.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
