Job summary
An opportunity has arisen within the Critical care medical administrator rota team for a 12 months maternity cover. The post holder will also support the service, senior management team, speciality clinical team and the wider divisional team in the delivery of performance and business objectives.
This is a demanding and varied role and we require a proactive and confident person to fill the post. Excellent communication and organisational skills are essential along with proven hospital administration experience.
Main duties of the job
Main duties will include:
Master rota: Setting up the master rota, Adding names, laying the shifts, approving leaves, sending log in details, calculating annual leave entitlement for DH for each rotation.
Collating the rota slot preferences, for all new starters joining or rotating to our department.
Assigning slots on the rota.
Main rota slots checks & management
Calculating and adding annual leave entitlements on Health Roster, ensuring the correct entitlement is added for the doctors .
Minutes, taking minutes in divisional meetings
Auto rostering
Managing carry forward / selling annual leave
LTFT rota, for doctors that work part time hours ensuring that their rota is compliant
Roster finalisation DH
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reachis our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
To provide an effective administrative service, ensuring the smooth and efficient running of the Critical Care Units, in particular to provide administrative support to the Critical Care Doctors andConsultants.
To be flexible with own workload, and be able to prioritise work load to meet deadlines.
To provide a full administrative service, including organising and managing monthly meetings, taking minutes and disseminating papers and information upon request from the variety of CriticalCare disciplinaries.
To be the main contact and administrative support for Clinical Fellow recruitment, training andteaching
Dealing with Observer ships and taster weeks ad hoc requests
To manage telephone enquiries in a professional and efficient manner, directing calls to the appropriate staff.
Supporting Rota management for Junior and Senior Clinical Fellows, as well as Critical care consultants
Job description
Job responsibilities
To provide an effective administrative service, ensuring the smooth and efficient running of the Critical Care Units, in particular to provide administrative support to the Critical Care Doctors andConsultants.
To be flexible with own workload, and be able to prioritise work load to meet deadlines.
To provide a full administrative service, including organising and managing monthly meetings, taking minutes and disseminating papers and information upon request from the variety of CriticalCare disciplinaries.
To be the main contact and administrative support for Clinical Fellow recruitment, training andteaching
Dealing with Observer ships and taster weeks ad hoc requests
To manage telephone enquiries in a professional and efficient manner, directing calls to the appropriate staff.
Supporting Rota management for Junior and Senior Clinical Fellows, as well as Critical care consultants
Person Specification
interview
Essential
- Organisational skill
- Problem solving
- computer and literacy skills
Desirable
- Medical staffing background
Person Specification
interview
Essential
- Organisational skill
- Problem solving
- computer and literacy skills
Desirable
- Medical staffing background
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
