Job summary
We want our people to feel valued, motivated, engaged and well led; this role supports the Apprenticeship Team Lead in achieving this through the delivery of our Apprenticeship strategy.
This role supports the Trusts Apprenticeship and Work Based Learning offer, by supporting the approach to apprenticeships programmes and placements to best meet the skills and talent needs of the Kings College Hospital and ensures best value return from the apprenticeship levy contribution. The post holder will provide vital administration support to the Apprenticeships team, ensuring all data held on our apprentices remains accurate and up to date. The Apprenticeship Administrator will be responsible for maintaining records on our DAS (Digital Apprenticeship Service) system and our trackers.
The post holder will support the Apprenticeship Team Leader to organise and promote any Apprenticeship events and information session across all Trust sites and at external venues. The post holder will be supporting the Apprenticeships team leader with the delivery of the promotional/marketing strategy to drive an increase in apprenticeship applications and delivery across all five Trust sites, and to help with engagement events at local schools and colleges, amongst other venues
The role will be a very important part of the trust aim to have 500 apprentices by late 2024
Main duties of the job
To support the smooth running of the Trust's apprenticeship service.
Looking after both internal and external learners, as well as advising trust managers on all elements of the apprentice service and life cycle.
Liase with apprentice providers, ensuring they give us up to date reports, and making sure they are OFSTED approved.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
- To provide comprehensive, administrative support including day-to-day management of the DAS.
- Be one of the first point of contacts for the apprenticeship team with excellent knowledge of Apprenticeship rules and regulations in line with the ESFA funding rules, be able to advise on how apprenticeships work, and be able to support with what apprenticeships are the best fit within the organisation.
- Support Apprenticeships in the implementation, procurement, quality assurance and evaluation of the apprenticeship offer to support business objectives.
- Maintain apprenticeship records, including the Apprenticeship Tracking system, producing reports to monitor enrolment, completion rates, attrition and Levy usage.
- Support the implementation of relevant policies, procedures and guidance.
- Data analysis and prepare regular reports on performance of various Apprenticeship programmes, achievement against agreed KPIs and programme objectives.
- Create and maintain an up-to-date database of Functional Skills learners and completions
- Liaise with our approved training providers and other stakeholders on the coordination of Apprenticeship programmes
- Organise and promote Apprenticeship information sessions and marketing events to the Trust.
- Organise and run information days for prospective learners and support the recruitment to various Apprenticeship programmes
- With the support of the Apprenticeship Team lead, maintain a communications plan to encourage staff to undertake apprenticeship programmes
- Work with a continuous improvement mind-set and a can do approach to ensure L&OD delivers value through its services.
- Support Work Based Learning where required
- Provide cover, when needed for the Trust Learning & Organisational Development Learning Centre reception desk as required.
- Be a supportive and active team player who advocates for Workforce across the Trust
- Actively engage in on-going personal learning and development
Job description
Job responsibilities
- To provide comprehensive, administrative support including day-to-day management of the DAS.
- Be one of the first point of contacts for the apprenticeship team with excellent knowledge of Apprenticeship rules and regulations in line with the ESFA funding rules, be able to advise on how apprenticeships work, and be able to support with what apprenticeships are the best fit within the organisation.
- Support Apprenticeships in the implementation, procurement, quality assurance and evaluation of the apprenticeship offer to support business objectives.
- Maintain apprenticeship records, including the Apprenticeship Tracking system, producing reports to monitor enrolment, completion rates, attrition and Levy usage.
- Support the implementation of relevant policies, procedures and guidance.
- Data analysis and prepare regular reports on performance of various Apprenticeship programmes, achievement against agreed KPIs and programme objectives.
- Create and maintain an up-to-date database of Functional Skills learners and completions
- Liaise with our approved training providers and other stakeholders on the coordination of Apprenticeship programmes
- Organise and promote Apprenticeship information sessions and marketing events to the Trust.
- Organise and run information days for prospective learners and support the recruitment to various Apprenticeship programmes
- With the support of the Apprenticeship Team lead, maintain a communications plan to encourage staff to undertake apprenticeship programmes
- Work with a continuous improvement mind-set and a can do approach to ensure L&OD delivers value through its services.
- Support Work Based Learning where required
- Provide cover, when needed for the Trust Learning & Organisational Development Learning Centre reception desk as required.
- Be a supportive and active team player who advocates for Workforce across the Trust
- Actively engage in on-going personal learning and development
Person Specification
Criteria
Essential
- Education to Foundation degree/Level 3 qualification or equivalent qualification or experience
- Experience of working within Learning, Development or Education environment
- Experience of working in an Apprenticeship team/Settting
- Experience of working in a customer service focused environment.
- Proven business administration experience which demonstrates the understanding of the key functions to providing an admin service
- Experience in preparing reports and action plans
- Experience of managing large volumes of data.
- Experience in talking to large groups.
- Have highly effective organisational skills
- High level attention to detail
- Robust understanding of Apprenticeship rules and regulations, and the ESFA funding rules.
Desirable
- The proven ability to work with significant autonomy and to make decisions based on sound well-informed judgement
- Ability to communicate with staff at all levels in the organisation
- Ability to work as a part of a high performing team working in a fast paced environment
Person Specification
Criteria
Essential
- Education to Foundation degree/Level 3 qualification or equivalent qualification or experience
- Experience of working within Learning, Development or Education environment
- Experience of working in an Apprenticeship team/Settting
- Experience of working in a customer service focused environment.
- Proven business administration experience which demonstrates the understanding of the key functions to providing an admin service
- Experience in preparing reports and action plans
- Experience of managing large volumes of data.
- Experience in talking to large groups.
- Have highly effective organisational skills
- High level attention to detail
- Robust understanding of Apprenticeship rules and regulations, and the ESFA funding rules.
Desirable
- The proven ability to work with significant autonomy and to make decisions based on sound well-informed judgement
- Ability to communicate with staff at all levels in the organisation
- Ability to work as a part of a high performing team working in a fast paced environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
