Job summary
Working Full Time: 37.5 hours per week
An exciting opportunity has arisen for a highly organised and well-motivated Coordinator to join our busy but friendly Medical Staffing Team. The successful candidate will be responsible for providing a comprehensive and varied day to day administrative service contributing to the smooth running of the Medical Staffing Workforce Team.
Using effective use of systems and good communication skills a large part of the duties involves the co-ordination and maintenance of Medical Staff rotas and ensuring Locum cover.
Main duties of the job
- Provide a first line point of contact for all queries relating to Medical Staff and provide advice on medical workforce issues while escalating complex queries/problems as appropriate.
- Monitor multiple shared inboxes, Microsoft Teams, work mobile and ensure emails and messages are flagged for the right team to pick up and ensure deadlines are met, while escalating complex queries/problems as appropriate. Responsibility for the creation andmaintenance of medical workforce rotas
- Provide divisional information on all aspects of medical staff establishment e.g., staff in post, appraisal dates, vacancies etc. as requested.
About us
The Trust's services are provided from three locations:
o The Countess of Chester Hospital: providing 473 general and acute beds.o Ellesmere Port Hospital: providing 60 beds as a rehabilitation, intermediate and outpatient facility.o Tarporley War Memorial Hospital: a base for community services which serve the local rural population.
The Countess of Chester Hospital NHS Foundation Trust employs 5,964 staff (headcount) to provide care and treatment to a population of over 400,000 people living in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire.
The Trust works collaboratively within the wider Cheshire and Merseyside Integrated Care System. Due to its location on the border with North Wales, the Trust also works closely with the Betsi Cadwaladr University Health Board.
The Trust treats patients from England and some parts of Wales. During 2024/2025, there were approximately 643,000 patient attendances (inpatient, A&E, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery
Job description
Job responsibilities
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costswill be deducted from their salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £16per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
Job description
Job responsibilities
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costswill be deducted from their salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £16per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
Person Specification
Qualifications
Essential
- NVQ3 in Business Administration/HNC in Business Administration or demonstrable experience
Knowledge and Experience
Essential
- Experience in similar role - busy office environment administration
- Calm and flexible organised approach to problems
- Knowledge of a wide range of HR and Administrative procedures, gained via training or on the job experience.
Desirable
- Experience in a role which has required you to have a working knowledge of various Human Resources policies and procedures
Person Specification
Qualifications
Essential
- NVQ3 in Business Administration/HNC in Business Administration or demonstrable experience
Knowledge and Experience
Essential
- Experience in similar role - busy office environment administration
- Calm and flexible organised approach to problems
- Knowledge of a wide range of HR and Administrative procedures, gained via training or on the job experience.
Desirable
- Experience in a role which has required you to have a working knowledge of various Human Resources policies and procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
